Mahtomedi Hockey Association Board Meeting

Mahtomedi Hockey Association Board Meeting Date: June 28, 2015 Time: 8 PM Attendance: John Thompson, John Mack, Kim Schwieters, JJ Begley, Alex Rogosheske, Dino Marino, Mike Kasel, Cory Huberty, Jen Harnisch, Dan Lallak Absent: Jeremy L’Allier, Kevin Suoja 1. Approval of minutes from may board meeting – Minutes were emailed prior to start of meeting. Approved 2. Vice President Report: Inventorying equipment, jerseys and socks at the DEC. Need to order new jerseys for Bantams, Junior Gold and 2 squirt teams (replace old set and additional for one new team). Working with Strauss to obtain a quote on socks and jerseys. JJ noted our prior dealings in this area with Strauss have not been positive, agreed that customer service will come before a price match. We have an excellent relationship with Lettermens. Plan to create a coach’s equipment bag for each coach with necessary items. Rachel Franco is again assisting with the volunteer program. Need DIBS for PCA events and DEC cleanup and repair. Window was broken at DEC and repair has been made and volunteers identified to build from so windows may be boarded up at the end of each season. 3. Treasurer’s Report/Budget: Budget is complete. 2014-15 budget used incorrect revenue projections that would have left us with a $50,000 shortfall had we not had so many mites, refrained from ordering jerseys and received the large sponsorship from the Lions. Rather than trying to adjust fees to create a break-even budget, an approximate $20,000 budget shortfall is projected after raising fees approximately $55 per player at the travel level. We expect to make this up with a successful second fundraiser event this season and strong mite numbers again. Some uncollected revenue from last year will help as well. Proposed budget called for 4 bantam teams (69 projected players), 6 peewee teams (78 projected players), 6 squirt teams (79 projected players) and 2 teams at each of the u10, u12 and u14 levels. Modified budget to house only 5 peewee teams as 6 did not create large enough teams to be competitive. 4. Finalize teams and levels – Competition Committee (CC) recommendations were noted by JT as AA-A-B1 only if we had 6 teams. JM disagreed and noted the recommendation was 1 at each level with 5 teams. JT, recalled that was a typo in the email. AR (member of CC) couldn’t speak to the decision of the CC. 4 teams at bantam, remain at AA-B1-B2-C. Peewee with 5 teams, discussion was 2- B1s or 2-B2s. Moved to house 2-B1s since we moved top team to AA. Approved. Squirt discussion regarded 3 – B teams or 3- C teams now that we are at 6 teams total. Last years’ squirt teams were all very dominant. Moved for 1 – A team, 3 – B teams, 2- C teams. Girls U14 should have enough for 2 solid teams this year. D2 is looking to have a U14b division and parity is no longer required. So MYHA will have A team and one B team. Mites teams will be decided after registration is complete. Minimum age needs to be communicated. Setting minimum age at 5 eliminates too many players to allow for a possibly balanced budget. Minimum age proposed as Four years old by 9/1 of the season. Approved. KS will communicate to registrar. 5. Sponsorship/fundraising/Golf tourney – currently 13 foursomes are registered for tourney. Have a sponsor for nearly every hole. Need to push registration. Biggest source of profit is on-course games and sponsorships. Budgeted profit is $4000, last year brought in $6000. Viability of this fundraiser discussed. 6. Level Updates – Mite coordinators from all D2 associations plan to meet in July to discuss aligning programs so teams are formed in a similar fashion. Girls program: JJ has a female coach lined up for one of the U14 teams with a lot of coaching experience. Need to adjust budget accordingly. High school coach says he will not be taking 8th and 9th graders; too many on the bench last year.

7. Recruiting/PCA Update- First Strides program will be used for Try Hockey day. Win-win-win program for MYHA. Players get all gear from Total Hockey, except skates, for free. No running to outfit kids with used/borrowed gear. Date set to October 24th this year; avoiding conflicts with other things in November. PCA dates set at high school for parent meetings and Valhalla for coach meeting. Need multiple communications to parents and inclusion in registration. 8. D2 Report – Details to be sent on in an email. Forest Lake issues. Proposing U14 to be U15. Mite meeting in July. Possible dissolution of D2 if FL leaves now that NStP left to merge with Johnson-Como. MN Hockey is supposed to redistrict every 3 years – haven’t in many years. Parity with multiple teams at one level is no longer required. 9. New Business 

2014-15 taxes prepared by Redpath need to be filed. Approved filing, JT and KS signed. Picture proposal from Lifetouch Sports Photography- 3 year contract proposed, they will pay $3000 up front to sponsor a team for 3 years and a hole at the golf tournament. High praise for their work last year in the YE survey. Want to go with traditional lineup instead. Two large banners with all team photos were given to us as well to hang at County. Approved 3-year contract. Very beneficial with our proposed shortfall.

Meeting adjourned 11:28pm.