Migrant Education Program Mentoring Initiative AWS
Migrant Education Program Mentoring Initiative | March 2018
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Mission: The mission of the Migrant Education Program (MEP) Mentoring Initiative is to provide foundational knowledge of the MEP to new State Directors.
Vision: The vision of the MEP Mentoring Initiative is to provide new State Directors a supportive community to better collaborate, network, and provide effective services to Migrant families.
Purpose: • • • • •
Build community among State Directors Provide formal one-on-one mentoring Provide informal one-on-one mentoring Provide training and development Celebrate success
Objectives: 1. New Directors will have an improved foundational knowledge of the MEP in the following areas: • Program management • Identification and Recruitment techniques • Regulatory and statutory requirements 2. New directors will have a supportive community in which to collaborate with to best serve the Migrant community. 3. The MEP Directors will strengthen their peer networking resulting in a resource for troubleshooting and innovative program design. 4. Migrant families will benefit from improved Identification and Recruitment models and more effective services.
Migrant Education Program Mentoring Initiative | March 2018
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Mentors: State Directors with a minimum of three years as a State Director and previous years of experience in the MEP may be considered as mentors. Mentors will be matched by their strengths and location to the mentees.
1. Criteria for a mentor: • • • • • • • •
Respected as experienced and successful in the MEP Support the mission, vision and goals of the MEP Accessible, committed and engaged for the length of the program Good listener Offer encouragement through genuine positive reinforcement Positive role model Share “lessons learned” from their own experiences Be a resource and a sounding board
Mentees: The definition of a new MEP State Director is someone who has held the role for three years or less. Directors with one year or less are highly encouraged to participate in the mentoring program and will be given preference to participation. State Directors with fewer than three years as a State Director but have served the MEP in other capacities would qualify as a mentor. MEP State Directors as mentees are: • • • • • • • •
Committed to acquiring and improving skills and knowledge of the MEP Discuss individual development planning with their mentor Take part in whole group mentoring activities Actively listen and ask clarifying questions Seek advice, opinion, feedback and direction from their mentor Respect the mentor’s time and resources Accessible, committed and engaged for the length of the program Sharing feedback with the mentor on what is working or not working
Migrant Education Program Mentoring Initiative | March 2018
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Mentoring Program 1. Duration of the mentoring relationship Mentoring relationships take time to develop. The minimum time for the mentor/mentee relationship should not be less than six months. The formal mentor/mentee relationship within the program may last up to one year. • •
The kick off for the initial mentoring initiative is March 5, 2018. Participation in the mentoring program is highly suggested for first year State Directors.
2. Matching of Mentor and Mentee The mentors and mentees will be asked to identify their strengths and needs within the MEP. The Mentoring Initiative Coordinator will then analyze this information to match mentors to mentees appropriately. When appropriate, mentors and mentees may also be matched based on their region.
3. Mentor-Mentee Mismatch Matching mentors and mentees is not an exact science. If, for whatever reason, a match does not work we will work to find a new match. • • • •
The MEP Mentoring Initiative Coordinator will check in one month into the mentoring process to see if the match is profitable for all mentors and mentees. If a problem arises an attempt to resolve it should be made. The Mentoring Initiative Coordinator will check in with the mentors and mentees separately. If necessary, the Mentoring Initiative Coordinator will dissolve the match as early as possible and assign a new mentor.
Migrant Education Program Mentoring Initiative | March 2018
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4. Formal and Informal Meetings To develop a support community, MEP State Director mentors and mentees will take part in formal and informal gatherings and meetings. These may include, but not limited to: • • • • •
Quarterly webinars on specific MEP topics Focused MEP topic one-on-one meetings Communication via email Monthly phone calls Informal gatherings
5. Orientation Session After the mentors and mentees have been identified an orientation session will be held. An outline and clarification of policies and procedures will take place at the orientation. •
Mentor Packet o Questionnaire if it has not been completed o Benefits of being a mentor o Mentor program expectations o Mentoring Log
•
Mentee Packet o Questionnaire if it has not been completed o Benefits of being a mentee o Mentee program expectations o Mentee action plan
6. Measuring Success To determine the effectiveness of the mentoring program the Mentoring Initiative Coordinator will conduct a mid-year review, final evaluation and a post review.
Migrant Education Program Mentoring Initiative | March 2018
5
1
Mission: The mission of the Migrant Education Program (MEP) Mentoring Initiative is to provide foundational knowledge of the MEP to new State Directors.
Vision: The vision of the MEP Mentoring Initiative is to provide new State Directors a supportive community to better collaborate, network, and provide effective services to Migrant families.
Purpose: • • • • •
Build community among State Directors Provide formal one-on-one mentoring Provide informal one-on-one mentoring Provide training and development Celebrate success
Objectives: 1. New Directors will have an improved foundational knowledge of the MEP in the following areas: • Program management • Identification and Recruitment techniques • Regulatory and statutory requirements 2. New directors will have a supportive community in which to collaborate with to best serve the Migrant community. 3. The MEP Directors will strengthen their peer networking resulting in a resource for troubleshooting and innovative program design. 4. Migrant families will benefit from improved Identification and Recruitment models and more effective services.
Migrant Education Program Mentoring Initiative | March 2018
2
Mentors: State Directors with a minimum of three years as a State Director and previous years of experience in the MEP may be considered as mentors. Mentors will be matched by their strengths and location to the mentees.
1. Criteria for a mentor: • • • • • • • •
Respected as experienced and successful in the MEP Support the mission, vision and goals of the MEP Accessible, committed and engaged for the length of the program Good listener Offer encouragement through genuine positive reinforcement Positive role model Share “lessons learned” from their own experiences Be a resource and a sounding board
Mentees: The definition of a new MEP State Director is someone who has held the role for three years or less. Directors with one year or less are highly encouraged to participate in the mentoring program and will be given preference to participation. State Directors with fewer than three years as a State Director but have served the MEP in other capacities would qualify as a mentor. MEP State Directors as mentees are: • • • • • • • •
Committed to acquiring and improving skills and knowledge of the MEP Discuss individual development planning with their mentor Take part in whole group mentoring activities Actively listen and ask clarifying questions Seek advice, opinion, feedback and direction from their mentor Respect the mentor’s time and resources Accessible, committed and engaged for the length of the program Sharing feedback with the mentor on what is working or not working
Migrant Education Program Mentoring Initiative | March 2018
3
Mentoring Program 1. Duration of the mentoring relationship Mentoring relationships take time to develop. The minimum time for the mentor/mentee relationship should not be less than six months. The formal mentor/mentee relationship within the program may last up to one year. • •
The kick off for the initial mentoring initiative is March 5, 2018. Participation in the mentoring program is highly suggested for first year State Directors.
2. Matching of Mentor and Mentee The mentors and mentees will be asked to identify their strengths and needs within the MEP. The Mentoring Initiative Coordinator will then analyze this information to match mentors to mentees appropriately. When appropriate, mentors and mentees may also be matched based on their region.
3. Mentor-Mentee Mismatch Matching mentors and mentees is not an exact science. If, for whatever reason, a match does not work we will work to find a new match. • • • •
The MEP Mentoring Initiative Coordinator will check in one month into the mentoring process to see if the match is profitable for all mentors and mentees. If a problem arises an attempt to resolve it should be made. The Mentoring Initiative Coordinator will check in with the mentors and mentees separately. If necessary, the Mentoring Initiative Coordinator will dissolve the match as early as possible and assign a new mentor.
Migrant Education Program Mentoring Initiative | March 2018
4
4. Formal and Informal Meetings To develop a support community, MEP State Director mentors and mentees will take part in formal and informal gatherings and meetings. These may include, but not limited to: • • • • •
Quarterly webinars on specific MEP topics Focused MEP topic one-on-one meetings Communication via email Monthly phone calls Informal gatherings
5. Orientation Session After the mentors and mentees have been identified an orientation session will be held. An outline and clarification of policies and procedures will take place at the orientation. •
Mentor Packet o Questionnaire if it has not been completed o Benefits of being a mentor o Mentor program expectations o Mentoring Log
•
Mentee Packet o Questionnaire if it has not been completed o Benefits of being a mentee o Mentee program expectations o Mentee action plan
6. Measuring Success To determine the effectiveness of the mentoring program the Mentoring Initiative Coordinator will conduct a mid-year review, final evaluation and a post review.
Migrant Education Program Mentoring Initiative | March 2018
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