NEWBURY PARK PONY BASEBALL
N EWBURY P ARK P ONY B ASEBALL Board Meeting Minutes Dos Vientos Community Center, Newbury Park March 6, 2017
1.
OPENING: Jason Kerns, NPPB President, called the meeting to order at 7:12 p.m.
2.
APPROVAL OF MINUTES: Chris Inglehart made a motion to approve the January minutes. The motion was second and approved as presented.
3.
DIVISION REPORT A. Pony: Pony has 2 gold, 7 black teams, with 3 players on the waitlist. Lou Shubin is in charge of the pitching log and score recording for Pony. There are 4 outstanding backgrounds check – 1 adult coach and 3 teen coaches. B. Bronco: No report. C. Mustang: The division is full – 3 gold, 7 black, with 117 players. The schedule is good. Mustang Black is playing friendly games with Agoura and Westlake at DV on Saturdays. D. Pinto: There are 3 gold teams and 9 black teams. Several managers that were on the bubble had players who were drafted in gold, so there was a shortage of managers for the black division. Games on opening day went well. There is the same issue with overthrows and aggressive base running from some teams. It was suggested to start a conversation with the managers to discuss this issue and make some adjustments to the Pinto Black rules. E. Shetland: No report. F. Mini Shetland: No report.
4.
BOARD OF DIRECTORS President Vice President Secretary Treasurer Operations Director Pony Division Director Bronco Division Director Mustang Division Director Pinto Division Director Shetland Division Director ADVISORY COUNCIL Assistant Treasurer Auditor Concessions Advisor Equipment Advisor Fall Ball Advisor Field Maintenance Advisor Field Maintenance Assistant Field Permit Advisor Fundraising Advisor Graphic Design Advisor Player Agent – Pony Gold Player Agent – Pony Black Player Agent - Bronco Gold Player Agent - Bronco Black Player Agent - Mustang Gold Player Agent – Mustang Black Player Agent - Pinto Gold Player Agent - Pinto Black Player Agent - Shetland Player Agent – Mini Shetland Player/Coach Development Advisor Player/Coach Develop – Mini-Pinto Player/Coach Develop – Must-Pony Registration Advisor Sponsorship Advisor Team Parent Advisor Tournament Advisor Tournament Assistant Trophies Advisor Umpire Advisor Uniform Advisor VIP Advisor VIP Assistant VIP Team Parent Website Advisor Yearbook Advisor
Name Jason Kerns Kevin Wright Tracey Huff Lou Shubin Brandon Hill Chris Inglehart Aaron Yuhasz Brian Yasui Pat Leff Darren Garlock Name
Oct x x x
Cheryl Bryarly Brian Yasui George Helmer George Helmer Steve Field Kevin Leehey Diana Seta John Trudeau
x x
x x x x x
Nov x x x
Jan x x x
Mar x x x
x x x x
x x x x x x
x x x
x x x x
x
Gisho Tatsutani Bob Grieder Chris DePalma Bryan Herring Doug Tuxill Mat Wesner Jaisen Bishop Scott Foy
x
x
Geoff Combe
x
x
Brenda Melgoza
x
x x x x x x
x x
x x x x
x
x x
x
ADVISORY COUNCIL Danielle Pagano A. Permits: Kevin Leehey reported Diana Seta that we do not have as many fields as in the past. He is still trying to get more fields. We need to Tristan Simon x x x Scott Jones x x finalize practice schedules. Also Rachel Moscoso need to remind managers to turn off lights. We no longer have the Jon Raskin fields at Maple Elementary. Athena Harris Instead, we have the 3 fields at Eric Horne Walnut Elementary. Malinda Young x B. Registration Update: There are currently 617 players registered: 44 Mini Shetland, 132 Shetland, 134 Pinto, 117 Mustang, 81 Bronco, and 109 Pony. C. Umpire Clinic: The umpire clinic, run by So Cal Umpires, was held a week ago Sunday (2/26). There were 22 kids and 7 adults from NP, and another 25 umpires from Westlake. Scott Jones reported problems filling the umpire spots for Pinto and Mustang on Saturdays. Mike Laverty will live stream games so Scott can observe the games. Division Directors are to send any umpiring feedback to Scott. 1
x x
x
x x
N EWBURY P ARK P ONY B ASEBALL Board Meeting Minutes Dos Vientos Community Center, Newbury Park March 6, 2017
D. Snack Shack: We need a few more workers for the snack shack. Jason made a motion to approve the purchase of a hot chocolate machine. It was seconded and approved. E. Equipment: There are a couple of Shetland Black and Pinto Black teams that did not check out equipment. There were four pick up dates, so about 90% picked up. If managers want to order more balls, they are $40/dozen. All three types of baseballs are still available. 5.
OLD BUSINESS A. Golf Tournament Update: There are only 30 golfers signed up, and we need to have 80 signed up by the end of next week in order for the fundraiser to proceed. B. PONY Age Change for 2018: The president at Wilshire Pony drafted a letter to PONY National voicing concerns and effects of the upcoming age change. NPPB added their name to the letter, as well as many leagues in our region.
6.
NEW BUSINESS A. Guest - Howe Family: Joy Howe requested for her son to be placed on a different team. The Executive Board met in a closed session to discuss the request. B. Pitching Logs/Reporting Scores: Pitching and score reporting are to be sent to the designated people listed on interleague website. Reporting instructions are also found on this website. C. Interleague Website: The schedules on the interleague website are to be considered the final schedule. If there are any discrepancies, please refer to the interleague website. D. League Apparel: Dick’s Sporting Goods in interested in partnering with the league. E. Field Closures: There has been frustration with CRPD regarding field closures due to inclement weather. Jason and others are meeting with CRPD Thursday morning to discuss this issue. F. Concussion Training: Per California state law effective in 2017, all youth sports coaches must complete a concussion training course. These need to be taken care of ASAP.
7.
ADJOURNMENT: Meeting adjourned at 8:45 p.m. by Jason Kerns. Minutes submitted by Tracey Huff
2
1.
OPENING: Jason Kerns, NPPB President, called the meeting to order at 7:12 p.m.
2.
APPROVAL OF MINUTES: Chris Inglehart made a motion to approve the January minutes. The motion was second and approved as presented.
3.
DIVISION REPORT A. Pony: Pony has 2 gold, 7 black teams, with 3 players on the waitlist. Lou Shubin is in charge of the pitching log and score recording for Pony. There are 4 outstanding backgrounds check – 1 adult coach and 3 teen coaches. B. Bronco: No report. C. Mustang: The division is full – 3 gold, 7 black, with 117 players. The schedule is good. Mustang Black is playing friendly games with Agoura and Westlake at DV on Saturdays. D. Pinto: There are 3 gold teams and 9 black teams. Several managers that were on the bubble had players who were drafted in gold, so there was a shortage of managers for the black division. Games on opening day went well. There is the same issue with overthrows and aggressive base running from some teams. It was suggested to start a conversation with the managers to discuss this issue and make some adjustments to the Pinto Black rules. E. Shetland: No report. F. Mini Shetland: No report.
4.
BOARD OF DIRECTORS President Vice President Secretary Treasurer Operations Director Pony Division Director Bronco Division Director Mustang Division Director Pinto Division Director Shetland Division Director ADVISORY COUNCIL Assistant Treasurer Auditor Concessions Advisor Equipment Advisor Fall Ball Advisor Field Maintenance Advisor Field Maintenance Assistant Field Permit Advisor Fundraising Advisor Graphic Design Advisor Player Agent – Pony Gold Player Agent – Pony Black Player Agent - Bronco Gold Player Agent - Bronco Black Player Agent - Mustang Gold Player Agent – Mustang Black Player Agent - Pinto Gold Player Agent - Pinto Black Player Agent - Shetland Player Agent – Mini Shetland Player/Coach Development Advisor Player/Coach Develop – Mini-Pinto Player/Coach Develop – Must-Pony Registration Advisor Sponsorship Advisor Team Parent Advisor Tournament Advisor Tournament Assistant Trophies Advisor Umpire Advisor Uniform Advisor VIP Advisor VIP Assistant VIP Team Parent Website Advisor Yearbook Advisor
Name Jason Kerns Kevin Wright Tracey Huff Lou Shubin Brandon Hill Chris Inglehart Aaron Yuhasz Brian Yasui Pat Leff Darren Garlock Name
Oct x x x
Cheryl Bryarly Brian Yasui George Helmer George Helmer Steve Field Kevin Leehey Diana Seta John Trudeau
x x
x x x x x
Nov x x x
Jan x x x
Mar x x x
x x x x
x x x x x x
x x x
x x x x
x
Gisho Tatsutani Bob Grieder Chris DePalma Bryan Herring Doug Tuxill Mat Wesner Jaisen Bishop Scott Foy
x
x
Geoff Combe
x
x
Brenda Melgoza
x
x x x x x x
x x
x x x x
x
x x
x
ADVISORY COUNCIL Danielle Pagano A. Permits: Kevin Leehey reported Diana Seta that we do not have as many fields as in the past. He is still trying to get more fields. We need to Tristan Simon x x x Scott Jones x x finalize practice schedules. Also Rachel Moscoso need to remind managers to turn off lights. We no longer have the Jon Raskin fields at Maple Elementary. Athena Harris Instead, we have the 3 fields at Eric Horne Walnut Elementary. Malinda Young x B. Registration Update: There are currently 617 players registered: 44 Mini Shetland, 132 Shetland, 134 Pinto, 117 Mustang, 81 Bronco, and 109 Pony. C. Umpire Clinic: The umpire clinic, run by So Cal Umpires, was held a week ago Sunday (2/26). There were 22 kids and 7 adults from NP, and another 25 umpires from Westlake. Scott Jones reported problems filling the umpire spots for Pinto and Mustang on Saturdays. Mike Laverty will live stream games so Scott can observe the games. Division Directors are to send any umpiring feedback to Scott. 1
x x
x
x x
N EWBURY P ARK P ONY B ASEBALL Board Meeting Minutes Dos Vientos Community Center, Newbury Park March 6, 2017
D. Snack Shack: We need a few more workers for the snack shack. Jason made a motion to approve the purchase of a hot chocolate machine. It was seconded and approved. E. Equipment: There are a couple of Shetland Black and Pinto Black teams that did not check out equipment. There were four pick up dates, so about 90% picked up. If managers want to order more balls, they are $40/dozen. All three types of baseballs are still available. 5.
OLD BUSINESS A. Golf Tournament Update: There are only 30 golfers signed up, and we need to have 80 signed up by the end of next week in order for the fundraiser to proceed. B. PONY Age Change for 2018: The president at Wilshire Pony drafted a letter to PONY National voicing concerns and effects of the upcoming age change. NPPB added their name to the letter, as well as many leagues in our region.
6.
NEW BUSINESS A. Guest - Howe Family: Joy Howe requested for her son to be placed on a different team. The Executive Board met in a closed session to discuss the request. B. Pitching Logs/Reporting Scores: Pitching and score reporting are to be sent to the designated people listed on interleague website. Reporting instructions are also found on this website. C. Interleague Website: The schedules on the interleague website are to be considered the final schedule. If there are any discrepancies, please refer to the interleague website. D. League Apparel: Dick’s Sporting Goods in interested in partnering with the league. E. Field Closures: There has been frustration with CRPD regarding field closures due to inclement weather. Jason and others are meeting with CRPD Thursday morning to discuss this issue. F. Concussion Training: Per California state law effective in 2017, all youth sports coaches must complete a concussion training course. These need to be taken care of ASAP.
7.
ADJOURNMENT: Meeting adjourned at 8:45 p.m. by Jason Kerns. Minutes submitted by Tracey Huff
2
