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VILLAGE OF
PLAINFIELD
To:
Allen R. Persons, Director of Public Works
From: Patrick Miller, Superintendent of Streets Date:
September 5, 2017
Re:
Parkway Tree Replacement Program
Background Findings
In March of 2017, staff requested and received approval to utilize the Suburban Tree Consortium for the
replacement of parkway trees. With the continued effort to replace trees that were removed due to the Emerald
Ash Borer infestation, staff is requesting additional trees for planting this fall. The Suburban Tree Consortium STC), has increased their membership to 38 communities and growing. The STC provides members with a supply of quality trees in an efficient and cost effective manner. The consortium maintains contracts with several
Northern Illinois tree nurseries to ensure availability. If approval is received, the planting should start in midOctober.
Policy Considerations As targeted in the Capital Plan, the Emerald Ash Borer infestation is a matter of concern for the Village, with the removal of problem trees, replacement trees should be obtained.
According to Section 2- 43 ( 6) of the Village Code of Ordinances, the Village Administrator shall make a
recommendation to the President and Board of Trustees on purchases over the$ 5, 000 statutory limit. The Board has the right to accept or reject any or all proposals. Financial Considerations
The purchase will not exceed $ 200,000. The money is budgeted in the Capital Improvement Fund under the Emerald Ash Borer line item ( 11- 00- 91- 8135. 006) which has sufficient funds. Recommendation
It is our recommendation that the Village Board direct the President to waive bidding and authorize the purchase of approximately 800 additional parkway trees from the Suburban Tree Consortium at a cost not to exceed 200, 000.
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saiii
I UII•'`
III
1111
VILLAGE OF
PLAINFIELD
To:
Allen R. Persons, Director of Public Works
From: Patrick Miller, Superintendent of Streets Date:
September 5, 2017
Re:
Parkway Tree Replacement Program
Background Findings
In March of 2017, staff requested and received approval to utilize the Suburban Tree Consortium for the
replacement of parkway trees. With the continued effort to replace trees that were removed due to the Emerald
Ash Borer infestation, staff is requesting additional trees for planting this fall. The Suburban Tree Consortium STC), has increased their membership to 38 communities and growing. The STC provides members with a supply of quality trees in an efficient and cost effective manner. The consortium maintains contracts with several
Northern Illinois tree nurseries to ensure availability. If approval is received, the planting should start in midOctober.
Policy Considerations As targeted in the Capital Plan, the Emerald Ash Borer infestation is a matter of concern for the Village, with the removal of problem trees, replacement trees should be obtained.
According to Section 2- 43 ( 6) of the Village Code of Ordinances, the Village Administrator shall make a
recommendation to the President and Board of Trustees on purchases over the$ 5, 000 statutory limit. The Board has the right to accept or reject any or all proposals. Financial Considerations
The purchase will not exceed $ 200,000. The money is budgeted in the Capital Improvement Fund under the Emerald Ash Borer line item ( 11- 00- 91- 8135. 006) which has sufficient funds. Recommendation
It is our recommendation that the Village Board direct the President to waive bidding and authorize the purchase of approximately 800 additional parkway trees from the Suburban Tree Consortium at a cost not to exceed 200, 000.
