Program Status Report Enterprise Planview Program - Amazon Web ...
Program Status Report Enterprise Planview Program Report Generated On
Program Manager
Manager Assessment
2/6/2017 Turner,Anne
Manager Assessment Key On Track
Activity proceeding as planned
Variations
Variations from plan, mitigations in place
At Risk
Major or unresolved variations from plan
On Hold
On hold
Complete
Task or project complete & operationalized
KEY UPDATES Presentations week of Nov. 28 to Executive Management of Planview tables, dashboards, and reports. KEY ACCOMPLISHMENTS Key reports now complete for Project Manager, Project Team, and Executive value KEY PLANNED ACTIVITIES
E
Planview "Benefits Realization" meetings with leadership members from Finance, Space and Facilities Management, Human Resources, and others. OVERVIEW OF PROJECTS Project Mgr
Phase
Checklist for Projects
Turner,Anne
Executing
Milestones
Start Date
On Track
Project Mgr
EPMO Operations Optimization
Turner,Anne
Phase
Mgr Assessment
M
Project Name
Milestones
SA
Support Plan Published
Closing
Complete
Indicator Test
Project Mgr
Phase
Ovalasumuthov Monitoring & u, Nandini Controlling
Finish Date No
11/30/2016
Start Date
Finish Date
8/31/2016
8/31/2016
Completed Status
Finish Date No
8/31/2016
No
8/31/2016
Yes
10/7/2016
Mgr Assessment
Start Date
Finish Date
At Risk
11/1/2016
11/10/2016
PM Training published LMS Project Name
Finish Date
11/30/2016
Completed Status
Finalize PM Checklist & Publish
Score card published
Mgr Assessment
PL
Project Name
Milestones
Completed Status
Finish Date
Alignment: Lagging/Leading Indicators on Reports
No
11/1/2016
Publish Lagging/Leading Sections on Reports
No
1/30/2017
Start Date
Finish Date
9/9/2016
9/9/2016
Project Name
Project Mgr
Phase
Mgr Assessment
Planview Adoption and Rollout
Patrick,Rose
Executing
Variations
Milestones
Completed Status
Document and sign off Business Requirements
Finish Date No
1/30/2017
Project Name
Project Mgr
Phase
Mgr Assessment
Start Date
Finish Date
VUMC Planview Enterprise Implementation
Turner,Anne
Closing
Complete
11/9/2015
1/7/2016
Milestones Sign-off: Goals, Final Plans Vanderbilt Medical Center - Confidential
Completed Status
Finish Date Yes
1/7/2016 Page 1 of 5
Program Status Report Enterprise Planview Program Go Live
No
3/31/2016
Mitigation/Resolution
Target Date
New section under Gantt chart
11/18/2016
Mitigation/Resolution
Target Date
Reports to be published with new job aids and announced and published to Enterprise Planview users.
11/28/2016
Program - Changes(C) , Risks(R) and Issues (I) Program Name - PROGRAM Enterprise Planview Program Title C
Portfolio Report - New Section
Owner
Type
Rating
A. Turner
Quality
Low
Description : Decision to include a new section that lists all project dependencies. Title I
Owner
Custom Reports
Rose Patrick
Type Schedule
Rating Low
R
Program level test risk
Owner
Type
Rating
A. Turner
Schedule
Low
Mitigation/Resolution
Target Date
Modify rollout strategy Adoption Top Down Approach by Department
11/21/2016
PL
Title
E
Description : The Enteprise Planview Program includes sub projects to launch, rollout, and customize reports. The portfolio report and program reports are being reviewed for additional formatting thus delayed.
Description : The rollout strategy of Planview to individual departments creates a long lead time on the 'enterprise' value of PV by not having visibility into projects across the enterprise. Project Name - Checklist for Projects Title C
M
Project - Changes(C) , Risks(R) and Issues (I)
Owner
Modify into 2 checklists
Type
Rating
Quality
Low
Mitigation/Resolution
Target Date
Modify existing checklist
11/30/2016
Mitigation/Resolution
Target Date
SA
Description : Separate checklist into 2 job aids: project entry, project updates Project Name - EPMO Operations Optimization Title C
Owner
Pegasus Support Tix System to JIRA or SP
Type
Rating
Quality
Medium
7/15/2016
Description : EPMO and Health IT - decided not to use Pegasus for support tickets and reporting Title I
Owner
Workshop Training Rooms
Type
Rating
Budget
Low
Mitigation/Resolution Training to be done in 3401 and CT - Rooms determined
Target Date 8/31/2016
Description : Avialability of large team spaces for dept. PV training and workshops Title R
Adoption Rate
Owner
Type
Rating
A Turner
Quality
Medium
Mitigation/Resolution Continue displaying benefit and standardized project management
Target Date 7/31/2016
Description : Adoption rate for key programs over workshop periods - tracking to 100%
Vanderbilt Medical Center - Confidential
Page 2 of 5
Program Status Report Enterprise Planview Program Project Name - Indicator Test Title C
Indicator alignment change test
Owner
Type
Rating
AMT
Schedule
Medium
Owner
Type
Rating
Rose
Schedule
High
Mitigation/Resolution
Target Date
Test complete
10/28/2016
Mitigation/Resolution
Target Date
Report being tested
10/28/2016
Description : Change Test on Project Status Report Title I
Report Space
Description : Alignment of Lagging/Leading Indicators - spacing on report will impact all columns
R
Owner
Use of Indicators: Lagging and Leading
A. Hiltz
Type
Quality
Project Name - Planview Adoption and Rollout Title Executive "Buy-in"
Target Date
The reporting capability includes the ability to add detail and associated Lagging and Leading Indicators, however, this will be for the more advanced "PM User." This is a more complex 'entry.'
10/21/2016
Type
Rating
Scope
Medium
Mitigation/Resolution Meetings established with Dept Executives
Target Date 1/31/2017
M
C
Owner
Medium
Mitigation/Resolution
PL
Description : Use of Indicators, Lagging, Leading - Training
Rating
E
Title
Description : Rollout of Planview will now "start" with Exeuctive Leadership adoption by Department, prior to rolling out Planview to individual PMs within a gorup. This change in strategy will allow Department Leaders to develop and advance their team's PPM processes.
Title C
New Project Lite
SA
Project Name - VUMC Planview Enterprise Implementation Owner
Type
Rating
Anne Marie Turner
Scope
High
Owner
Type
Rating
Martin M
Budget
Medium
Owner
Type
Rating
Quality
Low
Mitigation/Resolution
Target Date 10/31/2016
Description : Create a new project lite workflow. Title C
Change Test 2
Mitigation/Resolution
Target Date 5/26/2016
Description : test change on report 2 Title I
Standard Role Definitions
Mitigation/Resolution
Target Date 5/31/2016
Description : Although standard role definitions and screens are now in production, a few discrepancies are being evaluted between Functional Leader, Business Leader, and Operations Leader. I
Title
Owner
Type
Rating
2nd issue on report test
Turner
Budget
High
Mitigation/Resolution Test of Field
Target Date 5/28/2016
Description : 2nd issue on report test
Vanderbilt Medical Center - Confidential
Page 3 of 5
Program Status Report Enterprise Planview Program Title R
Owner
Insufficient adoption of Planview by project teams
A. Turner
Type
Rating
Quality
High
Mitigation/Resolution Continue "workshop and 1:1 project entry sessions." Start group sessions to re-train requested material.
Target Date 7/31/2016
Description : Project data entry of key attributes is critical for transparency of projects across VUMC, in addition to valuable reporting R
Title
Owner
Type
Rating
Standard updating processes
Turner
Quality
High
Mitigation/Resolution Re do all reports
Target Date 11/1/2016
Description : Accountability, processes to keep data current. Mitigation: maturity slide to assist Group/Dept. Leaders to evaluate and operationalize PPM processes. SUMMATIVE INDICATORS Baseline
Target
Previous Measure
Previous Measure Date
Current Measure
Current Measure Date
E
Indicator
Trend to Target
10
80
15
11/07/2016
50
11/14/2016 Towards Target
Sum_Ind2
20
100
30
11/07/2016
60
11/14/2016 Towards Target
Baseline: 10.00 Date of Update 11/07/2016 11/14/2016
SA
M
PL
Sum_Ind1
Target: 80.00
Measure Trend to Target
Vanderbilt Medical Center - Confidential
15 Towards Target 50 Towards Target
Page 4 of 5
Program Status Report Enterprise Planview Program
Date of Update
Target: 100.00 Measure Trend to Target 30 Towards Target
11/14/2016
60 Towards Target
SA
M
PL
11/07/2016
E
Baseline: 20.00
Vanderbilt Medical Center - Confidential
Page 5 of 5
Program Manager
Manager Assessment
2/6/2017 Turner,Anne
Manager Assessment Key On Track
Activity proceeding as planned
Variations
Variations from plan, mitigations in place
At Risk
Major or unresolved variations from plan
On Hold
On hold
Complete
Task or project complete & operationalized
KEY UPDATES Presentations week of Nov. 28 to Executive Management of Planview tables, dashboards, and reports. KEY ACCOMPLISHMENTS Key reports now complete for Project Manager, Project Team, and Executive value KEY PLANNED ACTIVITIES
E
Planview "Benefits Realization" meetings with leadership members from Finance, Space and Facilities Management, Human Resources, and others. OVERVIEW OF PROJECTS Project Mgr
Phase
Checklist for Projects
Turner,Anne
Executing
Milestones
Start Date
On Track
Project Mgr
EPMO Operations Optimization
Turner,Anne
Phase
Mgr Assessment
M
Project Name
Milestones
SA
Support Plan Published
Closing
Complete
Indicator Test
Project Mgr
Phase
Ovalasumuthov Monitoring & u, Nandini Controlling
Finish Date No
11/30/2016
Start Date
Finish Date
8/31/2016
8/31/2016
Completed Status
Finish Date No
8/31/2016
No
8/31/2016
Yes
10/7/2016
Mgr Assessment
Start Date
Finish Date
At Risk
11/1/2016
11/10/2016
PM Training published LMS Project Name
Finish Date
11/30/2016
Completed Status
Finalize PM Checklist & Publish
Score card published
Mgr Assessment
PL
Project Name
Milestones
Completed Status
Finish Date
Alignment: Lagging/Leading Indicators on Reports
No
11/1/2016
Publish Lagging/Leading Sections on Reports
No
1/30/2017
Start Date
Finish Date
9/9/2016
9/9/2016
Project Name
Project Mgr
Phase
Mgr Assessment
Planview Adoption and Rollout
Patrick,Rose
Executing
Variations
Milestones
Completed Status
Document and sign off Business Requirements
Finish Date No
1/30/2017
Project Name
Project Mgr
Phase
Mgr Assessment
Start Date
Finish Date
VUMC Planview Enterprise Implementation
Turner,Anne
Closing
Complete
11/9/2015
1/7/2016
Milestones Sign-off: Goals, Final Plans Vanderbilt Medical Center - Confidential
Completed Status
Finish Date Yes
1/7/2016 Page 1 of 5
Program Status Report Enterprise Planview Program Go Live
No
3/31/2016
Mitigation/Resolution
Target Date
New section under Gantt chart
11/18/2016
Mitigation/Resolution
Target Date
Reports to be published with new job aids and announced and published to Enterprise Planview users.
11/28/2016
Program - Changes(C) , Risks(R) and Issues (I) Program Name - PROGRAM Enterprise Planview Program Title C
Portfolio Report - New Section
Owner
Type
Rating
A. Turner
Quality
Low
Description : Decision to include a new section that lists all project dependencies. Title I
Owner
Custom Reports
Rose Patrick
Type Schedule
Rating Low
R
Program level test risk
Owner
Type
Rating
A. Turner
Schedule
Low
Mitigation/Resolution
Target Date
Modify rollout strategy Adoption Top Down Approach by Department
11/21/2016
PL
Title
E
Description : The Enteprise Planview Program includes sub projects to launch, rollout, and customize reports. The portfolio report and program reports are being reviewed for additional formatting thus delayed.
Description : The rollout strategy of Planview to individual departments creates a long lead time on the 'enterprise' value of PV by not having visibility into projects across the enterprise. Project Name - Checklist for Projects Title C
M
Project - Changes(C) , Risks(R) and Issues (I)
Owner
Modify into 2 checklists
Type
Rating
Quality
Low
Mitigation/Resolution
Target Date
Modify existing checklist
11/30/2016
Mitigation/Resolution
Target Date
SA
Description : Separate checklist into 2 job aids: project entry, project updates Project Name - EPMO Operations Optimization Title C
Owner
Pegasus Support Tix System to JIRA or SP
Type
Rating
Quality
Medium
7/15/2016
Description : EPMO and Health IT - decided not to use Pegasus for support tickets and reporting Title I
Owner
Workshop Training Rooms
Type
Rating
Budget
Low
Mitigation/Resolution Training to be done in 3401 and CT - Rooms determined
Target Date 8/31/2016
Description : Avialability of large team spaces for dept. PV training and workshops Title R
Adoption Rate
Owner
Type
Rating
A Turner
Quality
Medium
Mitigation/Resolution Continue displaying benefit and standardized project management
Target Date 7/31/2016
Description : Adoption rate for key programs over workshop periods - tracking to 100%
Vanderbilt Medical Center - Confidential
Page 2 of 5
Program Status Report Enterprise Planview Program Project Name - Indicator Test Title C
Indicator alignment change test
Owner
Type
Rating
AMT
Schedule
Medium
Owner
Type
Rating
Rose
Schedule
High
Mitigation/Resolution
Target Date
Test complete
10/28/2016
Mitigation/Resolution
Target Date
Report being tested
10/28/2016
Description : Change Test on Project Status Report Title I
Report Space
Description : Alignment of Lagging/Leading Indicators - spacing on report will impact all columns
R
Owner
Use of Indicators: Lagging and Leading
A. Hiltz
Type
Quality
Project Name - Planview Adoption and Rollout Title Executive "Buy-in"
Target Date
The reporting capability includes the ability to add detail and associated Lagging and Leading Indicators, however, this will be for the more advanced "PM User." This is a more complex 'entry.'
10/21/2016
Type
Rating
Scope
Medium
Mitigation/Resolution Meetings established with Dept Executives
Target Date 1/31/2017
M
C
Owner
Medium
Mitigation/Resolution
PL
Description : Use of Indicators, Lagging, Leading - Training
Rating
E
Title
Description : Rollout of Planview will now "start" with Exeuctive Leadership adoption by Department, prior to rolling out Planview to individual PMs within a gorup. This change in strategy will allow Department Leaders to develop and advance their team's PPM processes.
Title C
New Project Lite
SA
Project Name - VUMC Planview Enterprise Implementation Owner
Type
Rating
Anne Marie Turner
Scope
High
Owner
Type
Rating
Martin M
Budget
Medium
Owner
Type
Rating
Quality
Low
Mitigation/Resolution
Target Date 10/31/2016
Description : Create a new project lite workflow. Title C
Change Test 2
Mitigation/Resolution
Target Date 5/26/2016
Description : test change on report 2 Title I
Standard Role Definitions
Mitigation/Resolution
Target Date 5/31/2016
Description : Although standard role definitions and screens are now in production, a few discrepancies are being evaluted between Functional Leader, Business Leader, and Operations Leader. I
Title
Owner
Type
Rating
2nd issue on report test
Turner
Budget
High
Mitigation/Resolution Test of Field
Target Date 5/28/2016
Description : 2nd issue on report test
Vanderbilt Medical Center - Confidential
Page 3 of 5
Program Status Report Enterprise Planview Program Title R
Owner
Insufficient adoption of Planview by project teams
A. Turner
Type
Rating
Quality
High
Mitigation/Resolution Continue "workshop and 1:1 project entry sessions." Start group sessions to re-train requested material.
Target Date 7/31/2016
Description : Project data entry of key attributes is critical for transparency of projects across VUMC, in addition to valuable reporting R
Title
Owner
Type
Rating
Standard updating processes
Turner
Quality
High
Mitigation/Resolution Re do all reports
Target Date 11/1/2016
Description : Accountability, processes to keep data current. Mitigation: maturity slide to assist Group/Dept. Leaders to evaluate and operationalize PPM processes. SUMMATIVE INDICATORS Baseline
Target
Previous Measure
Previous Measure Date
Current Measure
Current Measure Date
E
Indicator
Trend to Target
10
80
15
11/07/2016
50
11/14/2016 Towards Target
Sum_Ind2
20
100
30
11/07/2016
60
11/14/2016 Towards Target
Baseline: 10.00 Date of Update 11/07/2016 11/14/2016
SA
M
PL
Sum_Ind1
Target: 80.00
Measure Trend to Target
Vanderbilt Medical Center - Confidential
15 Towards Target 50 Towards Target
Page 4 of 5
Program Status Report Enterprise Planview Program
Date of Update
Target: 100.00 Measure Trend to Target 30 Towards Target
11/14/2016
60 Towards Target
SA
M
PL
11/07/2016
E
Baseline: 20.00
Vanderbilt Medical Center - Confidential
Page 5 of 5
