SCYHA Board of Directors Minutes Date: Wednesday, November 14th ...
SCYHA Board of Directors Minutes Date: Wednesday, November 14th, 2012 Time: 8:00 pm Location: HR Pesty’s Call to Order: Roll Call: Voting Members Present: Lisa Spethmann, Mike Petroske, Scott Amundson, Amy O’Neal, Joel Athmann, Gregg Stanley, Jeremy Van Halbeck, Mollie Garden, Jaime O’Hara, Jeff Hess, Jeff Stevens, Kayla Johnson, Jared Dahnke, Ira Hopper, Ray Herrington, Mike Dehler Non-Voting Board Members Present: Todd Imdieke Voting Members Absent: Eric Altena, Jeff Karnik, Laurie Hayward, Dan Volker, Joslin Leitold, Mande Muscielewicz, Jamey Cumming, Erin Woodman, Stacy Bastien, Tim Amundson, Andy Martin Staff: Guests: Kurt Meemken, Joe Erickson Acknowledgements and Appreciations: Mike Dehler for doing such a great job at getting all the teams rostered. Thank you to the following; Bill Towle, Mike Petroske, Duane Koepp, Paul Weitzel, Jon Lee, Ryan O’Hara, Todd Tenvoorde, Jessica Timm, Mollie Garden and Jaime O’Hara for helping with the Intro to Hockey. Thank you to Duane Koepp for the jr. mite/mite equipment. Thank you to Jaime O’Hara for and her assistants for organizing the Spook-tacular at the MAC. Secretary Report: Additions/Corrections to the agenda: Motion to approve Minutes: October 10th, 2012 Meeting:
1st: Jeff Hess
2nd: Mike Dehler
Executive Board Meeting Summary: (November 8th, 2012) o
Registration: As of now we have 165 Jr. Mite/Mites. This is a 10% increase from last year at this time. 33 kids are in the Try Hockey for Free.
o
Sponsorship Committee: At this time we have 23 sponsors raising $21, 600
o
Squirt C Program: There have been some concerns regarding the Squirt C level. Not sure if it is the labeling of a C team or it is just that there are some parents that would like to see the teams have their own operating budget rather than a set one. EB members will meet with both teams to explain fundraising opportunities and to see what it is they think is missing at the C level.
o
Potential Uses of Gambling Funds: Allocation of gambling funds.
o
Outdoor Ice: Possibility of SCYHA partnering with a local high school to have outdoor ice.
o
EB looking at window clings with our logo. Sport Star Photography provided three samples, all similar, just different colors. Need a couple different styles to choose.
Monthly Gambling Report to Members:
October Gambling Report to Members: Howie's Net Pull Tab Revenues Electronic Pull Tab Meat Raffle Receipts Net Income
$12,114 $9,935 $1,521 $11,431
MT's Net Pull Tab Revenues Bar Bingo Receipts Electronic Pull Tab Meat Raffle Receipts Net Income Blue Line Net Pull Tab Revenues Meat Raffle Receipts Net Income
$15,923 $3,383 $1,627 $3,590 $7,207
$6,361 $690 $953
Combined Net Income
$19,591
LG1010: o A1 Lawful Purpose Expenditures. Need BOD approval to pay travel teams for funds earned from October meat raffles at Howie’s. Total amount to transfer: $225 Motion to Approve: 1st: Gregg Stanley
2nd: Mike Dehler
Need BOD Approval to pay:
o $4,730 for the purchase of Rink Dividers for the Mite/Jr Mite program o $5,500 for the teams with fewer than 14 players. Allocated $500/player. o $26,000 for travel teams. Allocation of $2,000/team. Motion to Approve: 1st: Gregg Stanley
2nd: Ira Hopper
Treasurers Report: Audit is complete. Contact Joel if you would like to review.
D5 Report: (November 7th, 2012) Secretary’s Report: Posted and online Treasurer’s Report: D5 fees and Ref fees have been mailed to each association. Refs will be billed for home games. MN Hockey Report: Registrar’s did a great job! o USA Hockey birthdate check went smooth. o District Director will personally report to each association who is not completely certified. o Zero tolerance will be enforced at all D5 arenas. o Game report tracking is going to be taken very seriously! Director will be watching over and enforcing any incidents. o Director will send weekly D5 updates to Presidents. o AA Regions… D5 thought they would be sending 4-5 teams to regions, now it’s looking like they will only be sending 2-3 teams. MN Hockey will be holding a special competition committee meeting soon to decide. o Gapinski needs mite info that was sent to President. He was unable to be at the meeting and director was unsure which associations had sent information back. They are missing 4.
Coaches Report: Clinics in area are full! Don’t even think about asking to get in! Coaches need to get this completed! o No clinics after Dec. 15th. Referee’s report: o Boarding and C.F.B. penalties will be closely monitored and reported to MN Hockey. o Level 1 clinic Dec. 1st in St. Cloud and Hutchinson. o There will be a fee increase coming soon. Old Business: All Bantam B playoffs will be held in New Ulm over a 2 weekend span. They will try not to play on Fridays, trying very hard to make it double elimination. There will be no championship or 3 rd place games played; those teams will be seeded into regions as they were seeded into playoffs. o D5 will host Bantam AA, Peewee AA, and Girls 14A regional tourneys. o
Make sure coaches are aware of the D5 weather protocol!
Age Level Coordinator Reports: o
Jr. Mites: 8 teams, up from 6 last year. 81 players rostered. There are 22 girls. T-shirts were worn this past Monday. Looked cool. Will have more hockey t-shirt days to promote SCYHA. Intro to Hockey-35 registered. 18 turned away. Hoping to have some of these kids register. Thank you to Jeff Hess and Jaime O’Hara-lots of work has been put into recruitment.
o
Mites: 8 teams, 80 kids, up from 15 last year. Mite D team is set not posted yet. U8 team will be possible for next year, not enough girls for a team this year.
o
Squirts: Squirt C Black team player, Patrick McMullen has been diagnosed with his 2nd brain tumor. Team will sign his jersey to send to him.
o
Bantams: Lost 2 players after the teams were set. Total Bantam eligible players lost to the 3 high schools this year is 21.
o
Girls: 12B team is down a player. Coaches are working hard to get a former player back on the team.
Coach in Charge Report: All is good! For travel teams, 8 coaches are still in need of completing their modules in order to be rostered. 20 coaches need to renew their CEP certificates. It would be nice if these items could be completed by Dec. 7th, so Mike has time to get them all done. Unfinished Business: New Business: Decals: Tabled Outdoor Ice Rink: (Mike) Mike and Troy Fritz discussed the possibility of SCYHA working with CHS to create an ice rink in the pit at CHS. Not for this year, but for next year. Talks will continue. SCYHA Bylaws: Section 2. Voting Rights. All members In Good Standing will be eligible to vote only at the annual Election Meeting held in April of each year. Each family, as set forth in Article II Section 1, shall be entitled to one vote. Each member of the Executive Board and Board of Directors will be entitled to one vote for each issue raised at a meeting where a vote of the Executive Board and Board of Directors is called for. Please read the by-laws on the website. If you have any changes, please send them to Amy. We will discuss again at next month’s meeting. Open Forum: Chip Shoppe: Kick off will be the first week in December. Age Requirement: Must be 5 by December 31st. Intro to Hockey takes 4-6 year olds. Equipment Rental: Look at changing the price for next year. It would be easier if there is only one fee charged whether you need a helmet or not. Apparel: December 2nd from 10-3 at the MAC, families can Christmas shop or order for the jr. mites and mites. 50/50 Raffle: Due in 2 weeks. Announcements: o o o
Next BOD Meeting is scheduled for Wednesday, December 12th, 2012 at Pesty’s at 8 pm St. Cloud will host a LEVEL ONE Coaches Clinic at the MAC on December 8th. Mite/Jr. Mite Team Photos- December 3rd. Times have not been set yet. Jeff will send out the schedule to managers.
Adjournment: 1st: Mike Petroske
2nd: Mike Dehler
1st: Jeff Hess
2nd: Mike Dehler
Executive Board Meeting Summary: (November 8th, 2012) o
Registration: As of now we have 165 Jr. Mite/Mites. This is a 10% increase from last year at this time. 33 kids are in the Try Hockey for Free.
o
Sponsorship Committee: At this time we have 23 sponsors raising $21, 600
o
Squirt C Program: There have been some concerns regarding the Squirt C level. Not sure if it is the labeling of a C team or it is just that there are some parents that would like to see the teams have their own operating budget rather than a set one. EB members will meet with both teams to explain fundraising opportunities and to see what it is they think is missing at the C level.
o
Potential Uses of Gambling Funds: Allocation of gambling funds.
o
Outdoor Ice: Possibility of SCYHA partnering with a local high school to have outdoor ice.
o
EB looking at window clings with our logo. Sport Star Photography provided three samples, all similar, just different colors. Need a couple different styles to choose.
Monthly Gambling Report to Members:
October Gambling Report to Members: Howie's Net Pull Tab Revenues Electronic Pull Tab Meat Raffle Receipts Net Income
$12,114 $9,935 $1,521 $11,431
MT's Net Pull Tab Revenues Bar Bingo Receipts Electronic Pull Tab Meat Raffle Receipts Net Income Blue Line Net Pull Tab Revenues Meat Raffle Receipts Net Income
$15,923 $3,383 $1,627 $3,590 $7,207
$6,361 $690 $953
Combined Net Income
$19,591
LG1010: o A1 Lawful Purpose Expenditures. Need BOD approval to pay travel teams for funds earned from October meat raffles at Howie’s. Total amount to transfer: $225 Motion to Approve: 1st: Gregg Stanley
2nd: Mike Dehler
Need BOD Approval to pay:
o $4,730 for the purchase of Rink Dividers for the Mite/Jr Mite program o $5,500 for the teams with fewer than 14 players. Allocated $500/player. o $26,000 for travel teams. Allocation of $2,000/team. Motion to Approve: 1st: Gregg Stanley
2nd: Ira Hopper
Treasurers Report: Audit is complete. Contact Joel if you would like to review.
D5 Report: (November 7th, 2012) Secretary’s Report: Posted and online Treasurer’s Report: D5 fees and Ref fees have been mailed to each association. Refs will be billed for home games. MN Hockey Report: Registrar’s did a great job! o USA Hockey birthdate check went smooth. o District Director will personally report to each association who is not completely certified. o Zero tolerance will be enforced at all D5 arenas. o Game report tracking is going to be taken very seriously! Director will be watching over and enforcing any incidents. o Director will send weekly D5 updates to Presidents. o AA Regions… D5 thought they would be sending 4-5 teams to regions, now it’s looking like they will only be sending 2-3 teams. MN Hockey will be holding a special competition committee meeting soon to decide. o Gapinski needs mite info that was sent to President. He was unable to be at the meeting and director was unsure which associations had sent information back. They are missing 4.
Coaches Report: Clinics in area are full! Don’t even think about asking to get in! Coaches need to get this completed! o No clinics after Dec. 15th. Referee’s report: o Boarding and C.F.B. penalties will be closely monitored and reported to MN Hockey. o Level 1 clinic Dec. 1st in St. Cloud and Hutchinson. o There will be a fee increase coming soon. Old Business: All Bantam B playoffs will be held in New Ulm over a 2 weekend span. They will try not to play on Fridays, trying very hard to make it double elimination. There will be no championship or 3 rd place games played; those teams will be seeded into regions as they were seeded into playoffs. o D5 will host Bantam AA, Peewee AA, and Girls 14A regional tourneys. o
Make sure coaches are aware of the D5 weather protocol!
Age Level Coordinator Reports: o
Jr. Mites: 8 teams, up from 6 last year. 81 players rostered. There are 22 girls. T-shirts were worn this past Monday. Looked cool. Will have more hockey t-shirt days to promote SCYHA. Intro to Hockey-35 registered. 18 turned away. Hoping to have some of these kids register. Thank you to Jeff Hess and Jaime O’Hara-lots of work has been put into recruitment.
o
Mites: 8 teams, 80 kids, up from 15 last year. Mite D team is set not posted yet. U8 team will be possible for next year, not enough girls for a team this year.
o
Squirts: Squirt C Black team player, Patrick McMullen has been diagnosed with his 2nd brain tumor. Team will sign his jersey to send to him.
o
Bantams: Lost 2 players after the teams were set. Total Bantam eligible players lost to the 3 high schools this year is 21.
o
Girls: 12B team is down a player. Coaches are working hard to get a former player back on the team.
Coach in Charge Report: All is good! For travel teams, 8 coaches are still in need of completing their modules in order to be rostered. 20 coaches need to renew their CEP certificates. It would be nice if these items could be completed by Dec. 7th, so Mike has time to get them all done. Unfinished Business: New Business: Decals: Tabled Outdoor Ice Rink: (Mike) Mike and Troy Fritz discussed the possibility of SCYHA working with CHS to create an ice rink in the pit at CHS. Not for this year, but for next year. Talks will continue. SCYHA Bylaws: Section 2. Voting Rights. All members In Good Standing will be eligible to vote only at the annual Election Meeting held in April of each year. Each family, as set forth in Article II Section 1, shall be entitled to one vote. Each member of the Executive Board and Board of Directors will be entitled to one vote for each issue raised at a meeting where a vote of the Executive Board and Board of Directors is called for. Please read the by-laws on the website. If you have any changes, please send them to Amy. We will discuss again at next month’s meeting. Open Forum: Chip Shoppe: Kick off will be the first week in December. Age Requirement: Must be 5 by December 31st. Intro to Hockey takes 4-6 year olds. Equipment Rental: Look at changing the price for next year. It would be easier if there is only one fee charged whether you need a helmet or not. Apparel: December 2nd from 10-3 at the MAC, families can Christmas shop or order for the jr. mites and mites. 50/50 Raffle: Due in 2 weeks. Announcements: o o o
Next BOD Meeting is scheduled for Wednesday, December 12th, 2012 at Pesty’s at 8 pm St. Cloud will host a LEVEL ONE Coaches Clinic at the MAC on December 8th. Mite/Jr. Mite Team Photos- December 3rd. Times have not been set yet. Jeff will send out the schedule to managers.
Adjournment: 1st: Mike Petroske
2nd: Mike Dehler
