SNB Minutes 2009-04 - League Athletics
Southington Northern Baseball, Inc. Southington Northern Little League Southington Northern Babe Ruth
P.O. Box 125 Southington, CT 06489
Board of Directors Meeting Minutes Wednesday April 1, 2009 Mulberry Gardens Attendees (Board) Tom Carroll Mary Etter Steve Fabian Carlos Gil Bill Queen John Rogalski John Susi Al Tomasco Steve Viviano
Guests Bob Borkowski Guy Christiano John Cole Grant Kavanah
Opening Remarks (Steve Fabian) • Steve Fabian welcomed everyone to the meeting. • Steve also thanked everyone who participated in the field clean-up event this past weekend. Babe Ruth (Bill Queen) • Babe Ruth coaching selections have been finalized. • Babe Ruth tryouts are the weekend of Ap ril 4th and 5th . Rosters will be finalized after the tryouts have been completed. Bill Queen will supply Mary Etter with the names of team coordinators shortly after rosters are finalized. Sharon Sherwood will be the Booster Club lead handling the Babe Ruth Division. • The district championship and town championship signs have been ordered and will be ready for hanging shortly. • Bill Queen has recommended that we add batting cages to the Babe Ruth field. John Cole will look into securing quotes for this work. Bill Queen mentioned that he’d like at least one pitcher’s mound in the batting cages. Tom Carroll recommended that we secure a quote from Central Fence. Their pricing has been very reasonable in the past.
Majors (Al Tomasco) • Umpires are all set for the first Majors games on April 4th . • Skip Butkiewicz is holding an umpire clinic for our high school base umps on Friday evening, April 3rd. The minimum age for base umpires is 14. • The Majors will be using Option #1 for pitch counts in the 2009 rule book, which is similar to the pitch count/days rest rules used during the 2008 season. • Dave Carpenter will be returning as our public address announcer for the season. This is his 40th season with the league. • The public address system has been repaired. Many thanks to Jay Govronski and Billy Carlson for fixing the wiring for us on field clean-up day. • Uniforms for Majors teams have finally arrived at Herbs and will be available to Majors Managers on April 2nd. • Al Tomasco will be putting in an equipment order for replacement All-Star shirts for those that were stolen as well as shirts for 2 Babe Ruth teams. Minors (Carlos Gil) • Minors rosters ended up with 13 players per team. Only 12 shirts were ordered per team. Al Tomasco will be ordering a 13th shirt for each team. • Carlos Gil thanks all the volunteers who helped get the Minors field ready for opening day. T-Ball & Farm (John Susi) • Steve Viviano met with John Susi to help hand out equipment to coaches. • John Susi released final rosters on Sunday, March 29th . All children should be receiving calls by April 4th. Booster Club (Mary Etter) • Mary Etter met with the Department of Health inspector on Monday, March 30th . The Majors concession stand passed inspection. • We have been requested to put up a “No Smoking” sign on the SNB property. • The Health Inspector pointed out that the Babe Ruth concession stand needs a 3-bay sink. • Mary Etter has begun meeting with team coordinators in preparation for the start of the season on April 4th . • Mary Etter has ordered 100 fundraiser blankets that will be distributed to families that did not receive one at registration. • Mary Baker is doing an outstanding job boosting participation in the sign program. We are up to 17 new and returning sponsors. • Children under the age of 16 should not be helping in the concession stand. No child under the age of 18 is allowed to handle money in the concession stand. Any children under the age of 16 that are in the concession stand are required to sit on the bottom stair and watch the game. Finance Report (Tom Carroll) • Steve Fabian completed the SNB tax return. Tom Carroll will sign it and file it. • Tom Carroll and Steve Viviano have reconciled all of the registration and clinic money.
• •
We collected $25,735 in registration fees and $20,465 in fundraising revenues. The finance report also reflects the deposit of the insurance check from the Majors concession stand break-in ($1,158).
Player Agent (Steve Viviano) • Steve Viviano reported that total registration for the 2009 season is approximately 470 players. This is consistent with last year’s totals. Secretary (John Rogalski) • We have received the insurance check from Lloyd’s to cover the losses sustained during the Majors Concession stand break- in. John gave the check to Tom Carroll for deposit. • John Rogalski has signed the contract with the Aqua Turf for our year end banquet/meeting. John mentioned that we will want to begin banquet planning discussions at either the May or June meeting. • John Rogalski reminded the Board that the 2009 Bator Scholarship Award winners would need to be decided at the executive session following the meeting. New Business • Steve Kalkowski has asked the Board to consider chartering a senior league team for 1618 year olds. There are leagues that run concurrent with the Babe Ruth season and there are leagues that run after the high school season is finished. Bill Queen will contact Steve Kalkowski for additional detail. • Jeff Van Kirk has resigned as the Safety Officer. Carlos Gil completed the ASAP Safety Plan and submitted it to District by the April 1 st deadline. Many thanks to Carlos Gil for stepping up to handle this task. • Carlos Gil will get the volunteer applications from Jeff Van Kirk so that background checks can be completed. • The Safety Officer position needs to be filled. Bob Borkowski has expressed interest in filling this position. Steve Fabian will check with District to see if the position needs to be opened up to the entire league. • John Cole did an outstanding job of coordinating the field clean-up/preparation effort. SNB sends out a special thanks to John for sharing his expertise. • SNB sends out a special thanks to John Meade for donating 3 yards of stone dust to our field preparation effort. • SNB sends out a special thanks to Greg Gorr, Mike Spooner, and Guy Christiano for repairing the wooden bottom on the Majors backstop. • John Cole praised the equipment that we rented from All-State Rental and recommends that we use them again next year. • John Cole has found a supplier (John Deere Landscaping) that sells the Turface product for $3 less per bag than we’re paying with our current supplier. • John Cole highly recommends that we hire someone to handle the lawncare work for our league and tell the town that they no longer need to handle the mowing. John Cole will approach Dave Nichols for a quote. John recommends that the fields be cut twice per week.
• •
Steve Fabian mentioned that if any team wishes to scrimmage against another team in town, Steve needs to know so that the appropriate paperwork can be filed with District. Steve Fabian shared the following notes from March’s District 5 meeting. o The tournament enrollment form will be arriving in April. o If the Player Agent wishes to coach an All-Star team, a waiver request has to be submitted to District by June 2nd. o If a player is pulled from the replacement list to play for another team, he should not receive more playing time than a player that is already on that team’s roster. o Steve Fabian has recommended that SNB donate $100 to Jack Barry to help them recover from their flood. The Board approved this recommendation. o All bats used in 2009 must have a BPF of 1.15 or below and must be clearly marked. Bats that do not have this marking, and have not received an exemption for the season, may not be used. If anyone is unsure of whether a bat without this marking has been approved, they should refer to the Little League website. o The April District 5 meeting will be Thursday, April 16th @ 8:00 P.M.
P.O. Box 125 Southington, CT 06489
Board of Directors Meeting Minutes Wednesday April 1, 2009 Mulberry Gardens Attendees (Board) Tom Carroll Mary Etter Steve Fabian Carlos Gil Bill Queen John Rogalski John Susi Al Tomasco Steve Viviano
Guests Bob Borkowski Guy Christiano John Cole Grant Kavanah
Opening Remarks (Steve Fabian) • Steve Fabian welcomed everyone to the meeting. • Steve also thanked everyone who participated in the field clean-up event this past weekend. Babe Ruth (Bill Queen) • Babe Ruth coaching selections have been finalized. • Babe Ruth tryouts are the weekend of Ap ril 4th and 5th . Rosters will be finalized after the tryouts have been completed. Bill Queen will supply Mary Etter with the names of team coordinators shortly after rosters are finalized. Sharon Sherwood will be the Booster Club lead handling the Babe Ruth Division. • The district championship and town championship signs have been ordered and will be ready for hanging shortly. • Bill Queen has recommended that we add batting cages to the Babe Ruth field. John Cole will look into securing quotes for this work. Bill Queen mentioned that he’d like at least one pitcher’s mound in the batting cages. Tom Carroll recommended that we secure a quote from Central Fence. Their pricing has been very reasonable in the past.
Majors (Al Tomasco) • Umpires are all set for the first Majors games on April 4th . • Skip Butkiewicz is holding an umpire clinic for our high school base umps on Friday evening, April 3rd. The minimum age for base umpires is 14. • The Majors will be using Option #1 for pitch counts in the 2009 rule book, which is similar to the pitch count/days rest rules used during the 2008 season. • Dave Carpenter will be returning as our public address announcer for the season. This is his 40th season with the league. • The public address system has been repaired. Many thanks to Jay Govronski and Billy Carlson for fixing the wiring for us on field clean-up day. • Uniforms for Majors teams have finally arrived at Herbs and will be available to Majors Managers on April 2nd. • Al Tomasco will be putting in an equipment order for replacement All-Star shirts for those that were stolen as well as shirts for 2 Babe Ruth teams. Minors (Carlos Gil) • Minors rosters ended up with 13 players per team. Only 12 shirts were ordered per team. Al Tomasco will be ordering a 13th shirt for each team. • Carlos Gil thanks all the volunteers who helped get the Minors field ready for opening day. T-Ball & Farm (John Susi) • Steve Viviano met with John Susi to help hand out equipment to coaches. • John Susi released final rosters on Sunday, March 29th . All children should be receiving calls by April 4th. Booster Club (Mary Etter) • Mary Etter met with the Department of Health inspector on Monday, March 30th . The Majors concession stand passed inspection. • We have been requested to put up a “No Smoking” sign on the SNB property. • The Health Inspector pointed out that the Babe Ruth concession stand needs a 3-bay sink. • Mary Etter has begun meeting with team coordinators in preparation for the start of the season on April 4th . • Mary Etter has ordered 100 fundraiser blankets that will be distributed to families that did not receive one at registration. • Mary Baker is doing an outstanding job boosting participation in the sign program. We are up to 17 new and returning sponsors. • Children under the age of 16 should not be helping in the concession stand. No child under the age of 18 is allowed to handle money in the concession stand. Any children under the age of 16 that are in the concession stand are required to sit on the bottom stair and watch the game. Finance Report (Tom Carroll) • Steve Fabian completed the SNB tax return. Tom Carroll will sign it and file it. • Tom Carroll and Steve Viviano have reconciled all of the registration and clinic money.
• •
We collected $25,735 in registration fees and $20,465 in fundraising revenues. The finance report also reflects the deposit of the insurance check from the Majors concession stand break-in ($1,158).
Player Agent (Steve Viviano) • Steve Viviano reported that total registration for the 2009 season is approximately 470 players. This is consistent with last year’s totals. Secretary (John Rogalski) • We have received the insurance check from Lloyd’s to cover the losses sustained during the Majors Concession stand break- in. John gave the check to Tom Carroll for deposit. • John Rogalski has signed the contract with the Aqua Turf for our year end banquet/meeting. John mentioned that we will want to begin banquet planning discussions at either the May or June meeting. • John Rogalski reminded the Board that the 2009 Bator Scholarship Award winners would need to be decided at the executive session following the meeting. New Business • Steve Kalkowski has asked the Board to consider chartering a senior league team for 1618 year olds. There are leagues that run concurrent with the Babe Ruth season and there are leagues that run after the high school season is finished. Bill Queen will contact Steve Kalkowski for additional detail. • Jeff Van Kirk has resigned as the Safety Officer. Carlos Gil completed the ASAP Safety Plan and submitted it to District by the April 1 st deadline. Many thanks to Carlos Gil for stepping up to handle this task. • Carlos Gil will get the volunteer applications from Jeff Van Kirk so that background checks can be completed. • The Safety Officer position needs to be filled. Bob Borkowski has expressed interest in filling this position. Steve Fabian will check with District to see if the position needs to be opened up to the entire league. • John Cole did an outstanding job of coordinating the field clean-up/preparation effort. SNB sends out a special thanks to John for sharing his expertise. • SNB sends out a special thanks to John Meade for donating 3 yards of stone dust to our field preparation effort. • SNB sends out a special thanks to Greg Gorr, Mike Spooner, and Guy Christiano for repairing the wooden bottom on the Majors backstop. • John Cole praised the equipment that we rented from All-State Rental and recommends that we use them again next year. • John Cole has found a supplier (John Deere Landscaping) that sells the Turface product for $3 less per bag than we’re paying with our current supplier. • John Cole highly recommends that we hire someone to handle the lawncare work for our league and tell the town that they no longer need to handle the mowing. John Cole will approach Dave Nichols for a quote. John recommends that the fields be cut twice per week.
• •
Steve Fabian mentioned that if any team wishes to scrimmage against another team in town, Steve needs to know so that the appropriate paperwork can be filed with District. Steve Fabian shared the following notes from March’s District 5 meeting. o The tournament enrollment form will be arriving in April. o If the Player Agent wishes to coach an All-Star team, a waiver request has to be submitted to District by June 2nd. o If a player is pulled from the replacement list to play for another team, he should not receive more playing time than a player that is already on that team’s roster. o Steve Fabian has recommended that SNB donate $100 to Jack Barry to help them recover from their flood. The Board approved this recommendation. o All bats used in 2009 must have a BPF of 1.15 or below and must be clearly marked. Bats that do not have this marking, and have not received an exemption for the season, may not be used. If anyone is unsure of whether a bat without this marking has been approved, they should refer to the Little League website. o The April District 5 meeting will be Thursday, April 16th @ 8:00 P.M.
