TRANSMITTAL MEMORANDUM The Honorable Mayor and City ...
KPU
G,•m•ral Mana;,•r 3J4 Front Strccr
Ketdllkan, AK ::1~90 l
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Cot~rmJtuity.
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TRANSMITTAL MEMORANDUM TO:
The Honorable Mayor and City Council
FROM:
Karl R. Amylon, General Manager
DATE:
December 6, 2016
RE:
Authorizing Budget Transfers for Various Ketchikan Public Utilities Divisions
The motion detailed below was prepared by Finance Director Bob Newell, who requested that it be placed before the City Council for consideration at its meeting of December 15, 2016. If adopted, the motion provides for end of year budget transfers totaling $626,010 that are required by various Ketchikan Public Utilities divisions. With the exception of the $40,000 for the Sales, Marketing & Customer Service Division for unanticipated credit card fees , all of the transfers can be funded from accounts other than Appropriated Reserves of the KPU Enterprise Fund. The Finance Director's transmittal memorandum is attached and requires no elaboration on the part of my office. I concur with Mr. Newell's recommendations. A motion has been prepared for City Council consideration. RECOMMENDATION
It is recommended that the City Council adopt the motion authorizing the General Manager to transfer $626,010 from various accounts, including $40,000 from Appropriated Reserves of the KPU Enterprise Fund, as outlined in the Finance Director's report of December 5, 2016. Recommended Motion: I move the City Council authorize the General Manager to transfer $626,010 from various accounts , including $40,000 from Appropriated Reserves of the KPU Enterprise Fund, as outlined in the Finance Director's report of December 5, 2016.
AGENDA- 12/1 5/16- KPUNB1
Bob Newell, Finance Director Camille Nelson, Financial Analyst Phone: (907) 228-5621 Facsimile: (907) 228-5617
MEMORANDUM CITY OF KETCHIKAN, ALASKA
Finance Department Office of the Finance Director
TO:
Karl R. Amylon , City Manager/KPU General Manager
FROM:
Bob Newell, Finance Director
DATE:
December 5, 2016
SUBJECT:
Request for 2016 Budget Divisions
ransfer for Various Ketchikan Public Utilities
As directed by the City Council, I have consolidated the final routine end of the year budget transfers requested by various divisions into a single agenda item . Attached to this memorandum are the individual budget transfer requests along with a brief explanation of why the transfers are being requested . The table below summarizes the budget transfers.
Department
Transfer from Reserves
Sales, Marketing & Customer Service Electric
Transfer from Other Department Accounts
$40,000
Total Transfer Amount $40,000
$503,000
$503,000
Electric
23,300
23,300
Telecommunications
15,000
15,000
Telecommunications
20,000
20,000
Water
24,710
24,710
$586,010
$626,010
Total
$40,000
Purpose Unanticipated credit card fees. Unanticipated costs for Whitman Lake-SEAPA True-up costs. Unanticipated costs for oil change. Unanticipated temporary wages costs due to Verizon Rollout Unanticipated telecommun ications costs due to Verizon Rollout Unanticipated debt serviceinterest costs
The total amount of the budget transfer requests is $626,010. Unfortunately, not all of the transfers can be funded from other accounts. It will be necessary to transfer $40,000 from the appropriated reserves of the KPU Enterprise Fund. The remaining $586,010 balance can be transferred from accounts other than appropriated reserves.
Recommended Motion: I move that the City Council authorize the city manager to transfer $626,010 from various accounts, including $40,000 from the appropriated reserves of the KPU Enterprise Fund as outlined in the Finance Director's report of December 5, 2016.
CITY of KETCHIKAN Budget Transfer Reguest PLEASE RETURN TO TELECOMM ACCOUNTANT TO:
General Accounting City of Ketchikan Finance Department
DATE:
November 30, 201 6
FROM: Sales, Marketing and Customer Service
From:
A A
Appropriated Reserves Account No. 520520-999.00
To: 520-5110-4000-630.03 Licenses and Fees - Bank & Merchant fees
Amount (Omit Cents)
$
Purpose(s): BT to address sharp increase in credit card fees
Requested by:
Kim Simpson
Approved by:
Prepared by:
Joe Graham
Approved by:
Approved by: City Manager
40,000
CITY of KETCHIKAN Budget Transfer Request
TO :
General Accounting City of Ketchikan Finance Department
FROM:
Electric Division
DATE:
From Account Number
To Account Number
520-5200-525.05 520-5200-525 .05
520-5200-525 .10 520-5200-525.02
A B
December 01 , 2016
Amount (Omit Cents) 503,000 23,300
Purpose(s): A B
To cover 2016 Whitman Lake True-Up To cover cost of BAG#2 Oil change- Petro Marine Services
Requested by: _ _:A...::n..:..:d:..~..Y....:D:...:o:..:..n:..::a..:..:to~-
Approved by:
Prepared by:
Approved by:
Stan Aegerter
Fi nance Director Approved by: Is Council Approval needed : (check appropriate box)
c=J
NO
[£]
l'ES
I f' yes, record date approved by Council
City Manager
CITY of KETCHIKAN Budget Transfer Request PLEASE RETURN TO TELECOMM ACCOUNTANT
TO:
General Accounting City of Ketchikan Finance Department
DATE:
FROM:
Telecom ------------------------------------
December 06, 2016
To:
Amount (Omit Cents)
520-5300-645.04
520-5300-650.01
20,000
Rents and Leases Infrastructure
UtilitiesTelecommunications
520-5300-645.04
520-5300-502.01
Rents and Leases Infrastructure
Personnel SeNices and WagesTemporary Wages
From:
A
B
15,000
Purpose(s): A
Requested by:
Prepared by:
Transfer from Rents and Leases- Infrastructure to Utilities - Telecommunications and to Payroll- Temporary wages (due to Verizon Rollout) Budget balances as of 12/6/16 are adequate for the transfer. Dan Lindgren
Joe Graham
Approved by:
Approved by: City Manager
CITY of KETCHIKAN Budget Transfer Request
2016 TO:
General Accounting Finance Department
DATE:
12/5/2016
FROM: KPU Water From Account Number
To Account Number
Amount (Omit Cents)
enter a project # if applicable
A
520-5400-931 .01
520-5400-932.01
24,710
Debt Service-Principal
Debt Service-Interest
Reason for Budget Transfer:
A
To provide additional funding for the unanticipated debt service-interest costs.
APPROVED BY CITY COUNCIL ON: Requested by: John Kleinnegger
Approved by:
------------------~ k:(Aiiir.v~a_.
Department Head
Prepared by:
Camille Nelson
Approved by:
Flna/d..ctor
Approved by: City Manager
G,•m•ral Mana;,•r 3J4 Front Strccr
Ketdllkan, AK ::1~90 l
y,,.,.
Cot~rmJtuity.
titM1' Uti!Uy
Ph,,n(' (90 7) :J.~ S-)Ci03 Fax (907) 22 5· 507 5
TRANSMITTAL MEMORANDUM TO:
The Honorable Mayor and City Council
FROM:
Karl R. Amylon, General Manager
DATE:
December 6, 2016
RE:
Authorizing Budget Transfers for Various Ketchikan Public Utilities Divisions
The motion detailed below was prepared by Finance Director Bob Newell, who requested that it be placed before the City Council for consideration at its meeting of December 15, 2016. If adopted, the motion provides for end of year budget transfers totaling $626,010 that are required by various Ketchikan Public Utilities divisions. With the exception of the $40,000 for the Sales, Marketing & Customer Service Division for unanticipated credit card fees , all of the transfers can be funded from accounts other than Appropriated Reserves of the KPU Enterprise Fund. The Finance Director's transmittal memorandum is attached and requires no elaboration on the part of my office. I concur with Mr. Newell's recommendations. A motion has been prepared for City Council consideration. RECOMMENDATION
It is recommended that the City Council adopt the motion authorizing the General Manager to transfer $626,010 from various accounts, including $40,000 from Appropriated Reserves of the KPU Enterprise Fund, as outlined in the Finance Director's report of December 5, 2016. Recommended Motion: I move the City Council authorize the General Manager to transfer $626,010 from various accounts , including $40,000 from Appropriated Reserves of the KPU Enterprise Fund, as outlined in the Finance Director's report of December 5, 2016.
AGENDA- 12/1 5/16- KPUNB1
Bob Newell, Finance Director Camille Nelson, Financial Analyst Phone: (907) 228-5621 Facsimile: (907) 228-5617
MEMORANDUM CITY OF KETCHIKAN, ALASKA
Finance Department Office of the Finance Director
TO:
Karl R. Amylon , City Manager/KPU General Manager
FROM:
Bob Newell, Finance Director
DATE:
December 5, 2016
SUBJECT:
Request for 2016 Budget Divisions
ransfer for Various Ketchikan Public Utilities
As directed by the City Council, I have consolidated the final routine end of the year budget transfers requested by various divisions into a single agenda item . Attached to this memorandum are the individual budget transfer requests along with a brief explanation of why the transfers are being requested . The table below summarizes the budget transfers.
Department
Transfer from Reserves
Sales, Marketing & Customer Service Electric
Transfer from Other Department Accounts
$40,000
Total Transfer Amount $40,000
$503,000
$503,000
Electric
23,300
23,300
Telecommunications
15,000
15,000
Telecommunications
20,000
20,000
Water
24,710
24,710
$586,010
$626,010
Total
$40,000
Purpose Unanticipated credit card fees. Unanticipated costs for Whitman Lake-SEAPA True-up costs. Unanticipated costs for oil change. Unanticipated temporary wages costs due to Verizon Rollout Unanticipated telecommun ications costs due to Verizon Rollout Unanticipated debt serviceinterest costs
The total amount of the budget transfer requests is $626,010. Unfortunately, not all of the transfers can be funded from other accounts. It will be necessary to transfer $40,000 from the appropriated reserves of the KPU Enterprise Fund. The remaining $586,010 balance can be transferred from accounts other than appropriated reserves.
Recommended Motion: I move that the City Council authorize the city manager to transfer $626,010 from various accounts, including $40,000 from the appropriated reserves of the KPU Enterprise Fund as outlined in the Finance Director's report of December 5, 2016.
CITY of KETCHIKAN Budget Transfer Reguest PLEASE RETURN TO TELECOMM ACCOUNTANT TO:
General Accounting City of Ketchikan Finance Department
DATE:
November 30, 201 6
FROM: Sales, Marketing and Customer Service
From:
A A
Appropriated Reserves Account No. 520520-999.00
To: 520-5110-4000-630.03 Licenses and Fees - Bank & Merchant fees
Amount (Omit Cents)
$
Purpose(s): BT to address sharp increase in credit card fees
Requested by:
Kim Simpson
Approved by:
Prepared by:
Joe Graham
Approved by:
Approved by: City Manager
40,000
CITY of KETCHIKAN Budget Transfer Request
TO :
General Accounting City of Ketchikan Finance Department
FROM:
Electric Division
DATE:
From Account Number
To Account Number
520-5200-525.05 520-5200-525 .05
520-5200-525 .10 520-5200-525.02
A B
December 01 , 2016
Amount (Omit Cents) 503,000 23,300
Purpose(s): A B
To cover 2016 Whitman Lake True-Up To cover cost of BAG#2 Oil change- Petro Marine Services
Requested by: _ _:A...::n..:..:d:..~..Y....:D:...:o:..:..n:..::a..:..:to~-
Approved by:
Prepared by:
Approved by:
Stan Aegerter
Fi nance Director Approved by: Is Council Approval needed : (check appropriate box)
c=J
NO
[£]
l'ES
I f' yes, record date approved by Council
City Manager
CITY of KETCHIKAN Budget Transfer Request PLEASE RETURN TO TELECOMM ACCOUNTANT
TO:
General Accounting City of Ketchikan Finance Department
DATE:
FROM:
Telecom ------------------------------------
December 06, 2016
To:
Amount (Omit Cents)
520-5300-645.04
520-5300-650.01
20,000
Rents and Leases Infrastructure
UtilitiesTelecommunications
520-5300-645.04
520-5300-502.01
Rents and Leases Infrastructure
Personnel SeNices and WagesTemporary Wages
From:
A
B
15,000
Purpose(s): A
Requested by:
Prepared by:
Transfer from Rents and Leases- Infrastructure to Utilities - Telecommunications and to Payroll- Temporary wages (due to Verizon Rollout) Budget balances as of 12/6/16 are adequate for the transfer. Dan Lindgren
Joe Graham
Approved by:
Approved by: City Manager
CITY of KETCHIKAN Budget Transfer Request
2016 TO:
General Accounting Finance Department
DATE:
12/5/2016
FROM: KPU Water From Account Number
To Account Number
Amount (Omit Cents)
enter a project # if applicable
A
520-5400-931 .01
520-5400-932.01
24,710
Debt Service-Principal
Debt Service-Interest
Reason for Budget Transfer:
A
To provide additional funding for the unanticipated debt service-interest costs.
APPROVED BY CITY COUNCIL ON: Requested by: John Kleinnegger
Approved by:
------------------~ k:(Aiiir.v~a_.
Department Head
Prepared by:
Camille Nelson
Approved by:
Flna/d..ctor
Approved by: City Manager
