bal harbour
BAL HARBOUR -
VILLAGE
-
COUNCIL MEMORANDUM
TO:
Honorable Mayor and Village Council
FROM:
Jorge M. Gonzalez, Village Manager
DATE:
July 18, 2017
SUBJECT:
A RESOLUTION OF BAL HARBOUR VILLAGE, FLORIDA, RELATING TO THE PROVISION OF SECURITY AND LANDSCAPE SERVICES,FACILITIESAND PROGRAMS IN THE GATED RESIDENTIAL SECTION OF BAL HARBOUR VILLAGE, FLORIDA; DESCRIBING THE METHOD OF ASSESSING SECURITY AND LANDSCAPE COSTS AGAINST ASSESSED PROPERTY LOCATED WITHIN THE GATED RESIDENTIAL SECTION OF BAL HARBOUR, FLORIDA; DETERMINING THE COST OF SECURITYAND LANDSCAPE SERVICES,FACILITIES AND PROGRAMS AND THE INITIAL SECURITY AND LANDSCAPE ASSESSMENTS; DIRECTING THE PREPARATION OF AN ASSESSMENT ROLL;AUTHORIZING A PUBLIC HEARING AND DIRECTING THE PROVISION OF NOTICE THEREOF; AND PROVIDING AN EFFECTIVE DATE.
6~
COUNCIL ACTION REQUESTED
The action before you now is to approve the Security and Landscape Assessment Rate sufficient to provide services within the gated community throughout the coming fiscal year. The current assessment rate for FY 2017 is a rate of $1 ,802 for each Single Family Residential Unit, half that number, $901, for each Unimproved Property and $7,208 for each Private Recreational Facility. Budgeted at ninety-five percent, for 226 .75 units it is estimated that the current rates will generate approximately $388,173. To balance the preliminary proposed operating budget for the assessment area, an allocation of $188,217 of the available $1 .103 million Fund Balance will be required to fully fund the anticipated operational costs. ·
BACKGROUND In FY 2012, the Village began the use of the tax bill method of collection for the imposition and collection of annual Security and Landscape Assessments for the provision of security and landscape services, facilities or programs against certain properties located with in the gated residential section of the Village . As authorized by Section 18-121 of the Village Code , the Uniform Method of Collection is used to facilitate collection through the tax bills for the assessment .
AGENDAITEM
R7C
July 18, 2017 Regular Council Meeting Re: Security and Landscape Assessments for FY 2017-18 Page 2 of 2
MEETING WITH COMMUNITY REPRESENTATIVES
Staff met with representatives from the gated community on July 5, 2017 to discuss the appropriate rate for the assessments for FY 2018. Staff and the representatives discussed the current year budget and progress toward the year end and how expenses were trending . We also discussed the next Fiscal Year and anticipated expenses for that year. In addition, discussions were held regarding certain lighting , security and street condition concerns that have been raised by the residents in the past. There appeared to be a clear desire to address as many of these concerns as possible. However , these have not been developed into full capital projects and reliable probable cost estimates as yet. Staff has continued to identify enhanced security and lighting opportunities for the community to consider . While no final plan or estimate has been developed, these improvements could result in capital costs in excess of $300 ,000. Of more immediate concern to the residents was the condition of the streets inside the gated area. Staff has provided some very preliminary estimates based on "take-offs" for what it would cost to do a complete "mill and resurface" of the · streets inside the gates. The current preliminary estimate is approximately, $1 million . While no complete consensus was achieved on how to set aside funds towards these potential capital projects, there did appear to be consensus around setting an assessment rate that would be sufficient to fully fund the projected FY 2018 budget without the need to allocate fund balance to cover the anticipated FY 2018 operating expenditures . To achieve the above outcome, the assessment would need to be $2,675 .75 per residential unit, which is an increase of approximately $873 above our current rate. Below is a summary of rate alternatives and their impact on the FY 2018 anticipate expense and Security and Landscape fund balance : • • •
Existing rate: $1,802 .00 requires $188,200 fund balance use ; $2,675 .75 balances the budget without the use offund balance; and A rate of: $3,600.00 generates $199,095 in excess revenue towards a future A rate of: capital project.
The action before you now is to approve the assessment rate sufficient to provide for services , for the coming fiscal year, and if so desired, a transfer of funds from existing Security and Landscape Assessment Fund Balance . The Proposed FY 2018 Budget for the Security and Landscape assessment will be presented in conjunction with the items for the September 12, 2017 first budget hearing . The Final Assessment Resolution must be adopted no later than September 15! 2017. A separate item on this agenda proposes the Village Council schedule its first public hearing in September for September 12, 2017, with the public hearing on assessments to begin at 7:05 p.m.
VILLAGE
-
COUNCIL MEMORANDUM
TO:
Honorable Mayor and Village Council
FROM:
Jorge M. Gonzalez, Village Manager
DATE:
July 18, 2017
SUBJECT:
A RESOLUTION OF BAL HARBOUR VILLAGE, FLORIDA, RELATING TO THE PROVISION OF SECURITY AND LANDSCAPE SERVICES,FACILITIESAND PROGRAMS IN THE GATED RESIDENTIAL SECTION OF BAL HARBOUR VILLAGE, FLORIDA; DESCRIBING THE METHOD OF ASSESSING SECURITY AND LANDSCAPE COSTS AGAINST ASSESSED PROPERTY LOCATED WITHIN THE GATED RESIDENTIAL SECTION OF BAL HARBOUR, FLORIDA; DETERMINING THE COST OF SECURITYAND LANDSCAPE SERVICES,FACILITIES AND PROGRAMS AND THE INITIAL SECURITY AND LANDSCAPE ASSESSMENTS; DIRECTING THE PREPARATION OF AN ASSESSMENT ROLL;AUTHORIZING A PUBLIC HEARING AND DIRECTING THE PROVISION OF NOTICE THEREOF; AND PROVIDING AN EFFECTIVE DATE.
6~
COUNCIL ACTION REQUESTED
The action before you now is to approve the Security and Landscape Assessment Rate sufficient to provide services within the gated community throughout the coming fiscal year. The current assessment rate for FY 2017 is a rate of $1 ,802 for each Single Family Residential Unit, half that number, $901, for each Unimproved Property and $7,208 for each Private Recreational Facility. Budgeted at ninety-five percent, for 226 .75 units it is estimated that the current rates will generate approximately $388,173. To balance the preliminary proposed operating budget for the assessment area, an allocation of $188,217 of the available $1 .103 million Fund Balance will be required to fully fund the anticipated operational costs. ·
BACKGROUND In FY 2012, the Village began the use of the tax bill method of collection for the imposition and collection of annual Security and Landscape Assessments for the provision of security and landscape services, facilities or programs against certain properties located with in the gated residential section of the Village . As authorized by Section 18-121 of the Village Code , the Uniform Method of Collection is used to facilitate collection through the tax bills for the assessment .
AGENDAITEM
R7C
July 18, 2017 Regular Council Meeting Re: Security and Landscape Assessments for FY 2017-18 Page 2 of 2
MEETING WITH COMMUNITY REPRESENTATIVES
Staff met with representatives from the gated community on July 5, 2017 to discuss the appropriate rate for the assessments for FY 2018. Staff and the representatives discussed the current year budget and progress toward the year end and how expenses were trending . We also discussed the next Fiscal Year and anticipated expenses for that year. In addition, discussions were held regarding certain lighting , security and street condition concerns that have been raised by the residents in the past. There appeared to be a clear desire to address as many of these concerns as possible. However , these have not been developed into full capital projects and reliable probable cost estimates as yet. Staff has continued to identify enhanced security and lighting opportunities for the community to consider . While no final plan or estimate has been developed, these improvements could result in capital costs in excess of $300 ,000. Of more immediate concern to the residents was the condition of the streets inside the gated area. Staff has provided some very preliminary estimates based on "take-offs" for what it would cost to do a complete "mill and resurface" of the · streets inside the gates. The current preliminary estimate is approximately, $1 million . While no complete consensus was achieved on how to set aside funds towards these potential capital projects, there did appear to be consensus around setting an assessment rate that would be sufficient to fully fund the projected FY 2018 budget without the need to allocate fund balance to cover the anticipated FY 2018 operating expenditures . To achieve the above outcome, the assessment would need to be $2,675 .75 per residential unit, which is an increase of approximately $873 above our current rate. Below is a summary of rate alternatives and their impact on the FY 2018 anticipate expense and Security and Landscape fund balance : • • •
Existing rate: $1,802 .00 requires $188,200 fund balance use ; $2,675 .75 balances the budget without the use offund balance; and A rate of: $3,600.00 generates $199,095 in excess revenue towards a future A rate of: capital project.
The action before you now is to approve the assessment rate sufficient to provide for services , for the coming fiscal year, and if so desired, a transfer of funds from existing Security and Landscape Assessment Fund Balance . The Proposed FY 2018 Budget for the Security and Landscape assessment will be presented in conjunction with the items for the September 12, 2017 first budget hearing . The Final Assessment Resolution must be adopted no later than September 15! 2017. A separate item on this agenda proposes the Village Council schedule its first public hearing in September for September 12, 2017, with the public hearing on assessments to begin at 7:05 p.m.
