Compliance Tools Newsletter
M a y
Compliance Tools Newsletter
2 0 1 4
I s s u e
SCHOOL’S OUT FOR SUMMER!
7
Bylaw 13.12 Sports Camps and Clinics
may also offer a diversified experience without emphasis on instruction, practice or competition in any one sport.
Recruits Attending Camps and Clinics IN THIS ISSUE: Summer Camps/Clinics Who can attend
1 1
Prospect Camp Employment
2
Student-Athlete Camp Employment
2
Coach working at Non-Institutional Camp
2
Best Practice Recommendation 2 Question of the Month
2
Summer Camps and Clinics With summer right around the corner, the preparation for athletic camps and clinics is underway. The NCAA has defined these camps as… “ any institution’s sports camp or instructional clinic that is owned or operated by a member institution or an employee of the member institution’s athletics department either on or off campus” (Bylaw 13.12). Bylaw 13, Recruitment, contains articles governing an institution’s camps and clinics, including participation and employment. Here are a few things to keep in mind
when planning and running camps and clinics so as not to incur any violations, however unintended they may be:
Attendance for Camps and Clinics Camps and clinics must be open to any and all entrants and can only be limited by the number of participants and by their ages. Approved camps or clinics must emphasize one particular sport or provide activities and instruction designed to improve overall skills or general knowledge of that sport. Approved camps and clinics
Interaction during sport camps and clinics between coaches working the camp/clinic and a potential student-athlete (PSA) is not subject to restrictions on the recruiting calendar. However, coaches that wish to attend a camp/clinic must abide recruiting contact regulations/ evaluation periods. Coaches need to be sure that they are not hosting any camps/clinics during dead periods. Any PSA attending a college camp/clinic may not be given free or discounted privileges to attend the school’s sports camp by school officials or athletic representatives. School representatives may not cover any PSA expenses either.
P a g e
2
Coaches are not permitted to grant written offers of athletic aid during camps/clinics.
Employing a PSA at Camps/Clinics
Non-Institutional Camps/ Clinics Coaches cannot work a camp or clinic if any recruiting or scouting service is involved or sponsoring the camp. Coaches should always ask WHO is running the camp or clinic!
Best Practice Recommendation: In light of the Jerry Sandusky scandal, the NCAA recommends a best practice of always having at least two camp counselors present if a camper is alone in a room.
A PSA may be employed by an institution to work camps and clinics. If a PSA has signed a National Letter of Intent or a written financial agreement such as our currently-used Letter of Intent, they may only be employed with the institution that they have made a commitment to.
Employing StudentAthletes at Camps/Clinics Like the PSA, the studentathlete must perform duties that are of a general supervisory nature in addition to any coaching or officiating assignments. Student-Athletes pay may not be a result of the value that their athletic reputation brings to the institution or for their athletic skills level. Their pay
Any PSA working a camp/clinic may only be compensated for work they actually perform and at a rate equal to what others are making for similar services.
ing at the camp, in order to be compensated. Best Practice Recommendation: In light of the Jerry Sandusky scandal,
In accordance with Bylaw 13.2.4.1, a PSA may not begin employment until they have completed both their senior year of high school and all competition for his or her sport during that academic year.
A working PSA must perform duties of a supervisory nature, as well as coaching or officiatmust match the pay of other employees that are performing similar tasks. Any student-athlete with remaining eligibility is not permitted to run their own camp/ clinic. Athletes can be compensated for expenses as long as all employees have the same benefit. Cash advancements for these expenses are allowed as long as the amount
Question of the Month Q: Can an injured student-athlete who is not capable of performing the same duties as other employed athletes simply speak at the camp or clinic and be paid the same as the other athletes working the camp or clinic? A: No, according to Bylaw 13.12.2.2.1, a student-athlete must perform duties of general supervisory nature in order to be compensated. The pay also needs to be equivalent to those performing similar job duties. In this situation, the injured student-athlete would not be performing the same tasks as her teammates and therefore, it is not permissible.
is not over estimated. Credit cards cannot be provided to athletes to cover any expenses. Student-athletes cannot operate concessions at their own expense, selling items related to or associated with the institution’s camp or clinic. The institution, however, may employ a PSA or SA to provide this service at the going rate. Institutions may bring in coaches from high schools, college preparatory schools, and two-year colleges as long as they are paid on the same basis as other camp counselors with similar experience. In addition, their pay cannot be based upon the value they may have due to a relationship with a prospective student-athlete, nor can they be reimbursed for the number of players they send to the camp.
Compliance Tools Newsletter
2 0 1 4
I s s u e
SCHOOL’S OUT FOR SUMMER!
7
Bylaw 13.12 Sports Camps and Clinics
may also offer a diversified experience without emphasis on instruction, practice or competition in any one sport.
Recruits Attending Camps and Clinics IN THIS ISSUE: Summer Camps/Clinics Who can attend
1 1
Prospect Camp Employment
2
Student-Athlete Camp Employment
2
Coach working at Non-Institutional Camp
2
Best Practice Recommendation 2 Question of the Month
2
Summer Camps and Clinics With summer right around the corner, the preparation for athletic camps and clinics is underway. The NCAA has defined these camps as… “ any institution’s sports camp or instructional clinic that is owned or operated by a member institution or an employee of the member institution’s athletics department either on or off campus” (Bylaw 13.12). Bylaw 13, Recruitment, contains articles governing an institution’s camps and clinics, including participation and employment. Here are a few things to keep in mind
when planning and running camps and clinics so as not to incur any violations, however unintended they may be:
Attendance for Camps and Clinics Camps and clinics must be open to any and all entrants and can only be limited by the number of participants and by their ages. Approved camps or clinics must emphasize one particular sport or provide activities and instruction designed to improve overall skills or general knowledge of that sport. Approved camps and clinics
Interaction during sport camps and clinics between coaches working the camp/clinic and a potential student-athlete (PSA) is not subject to restrictions on the recruiting calendar. However, coaches that wish to attend a camp/clinic must abide recruiting contact regulations/ evaluation periods. Coaches need to be sure that they are not hosting any camps/clinics during dead periods. Any PSA attending a college camp/clinic may not be given free or discounted privileges to attend the school’s sports camp by school officials or athletic representatives. School representatives may not cover any PSA expenses either.
P a g e
2
Coaches are not permitted to grant written offers of athletic aid during camps/clinics.
Employing a PSA at Camps/Clinics
Non-Institutional Camps/ Clinics Coaches cannot work a camp or clinic if any recruiting or scouting service is involved or sponsoring the camp. Coaches should always ask WHO is running the camp or clinic!
Best Practice Recommendation: In light of the Jerry Sandusky scandal, the NCAA recommends a best practice of always having at least two camp counselors present if a camper is alone in a room.
A PSA may be employed by an institution to work camps and clinics. If a PSA has signed a National Letter of Intent or a written financial agreement such as our currently-used Letter of Intent, they may only be employed with the institution that they have made a commitment to.
Employing StudentAthletes at Camps/Clinics Like the PSA, the studentathlete must perform duties that are of a general supervisory nature in addition to any coaching or officiating assignments. Student-Athletes pay may not be a result of the value that their athletic reputation brings to the institution or for their athletic skills level. Their pay
Any PSA working a camp/clinic may only be compensated for work they actually perform and at a rate equal to what others are making for similar services.
ing at the camp, in order to be compensated. Best Practice Recommendation: In light of the Jerry Sandusky scandal,
In accordance with Bylaw 13.2.4.1, a PSA may not begin employment until they have completed both their senior year of high school and all competition for his or her sport during that academic year.
A working PSA must perform duties of a supervisory nature, as well as coaching or officiatmust match the pay of other employees that are performing similar tasks. Any student-athlete with remaining eligibility is not permitted to run their own camp/ clinic. Athletes can be compensated for expenses as long as all employees have the same benefit. Cash advancements for these expenses are allowed as long as the amount
Question of the Month Q: Can an injured student-athlete who is not capable of performing the same duties as other employed athletes simply speak at the camp or clinic and be paid the same as the other athletes working the camp or clinic? A: No, according to Bylaw 13.12.2.2.1, a student-athlete must perform duties of general supervisory nature in order to be compensated. The pay also needs to be equivalent to those performing similar job duties. In this situation, the injured student-athlete would not be performing the same tasks as her teammates and therefore, it is not permissible.
is not over estimated. Credit cards cannot be provided to athletes to cover any expenses. Student-athletes cannot operate concessions at their own expense, selling items related to or associated with the institution’s camp or clinic. The institution, however, may employ a PSA or SA to provide this service at the going rate. Institutions may bring in coaches from high schools, college preparatory schools, and two-year colleges as long as they are paid on the same basis as other camp counselors with similar experience. In addition, their pay cannot be based upon the value they may have due to a relationship with a prospective student-athlete, nor can they be reimbursed for the number of players they send to the camp.
