2017 03 28 Draft Special Closed Minutes
COUNCIL MEETING MINUTES Special Closed Meeting Tuesday, March 28, 2017
In attendance: Acting Mayor D. Washington and Councillor L. Dupont, Councillor M. Forrest, Councillor D. Penner, Councillor G. Pollock, and Councillor B. West. Also in attendance: Director of Recreation L. Bowie, Assistant Corporate Officer C. Deakin, Fire Chief N. Delmonico, Director of Finance K. Grommada, Chief Administrative Officer J. Leeburn, Director of Engineering and Public Works K. Meersman, Manager of Communications and Administrative Services P. Purewal, Director of Development Services L.L. Richard, Corporate Office Consultant D. Schaffer, Director of Human Resources S. Traviss and Director of Corporate Support R. Wishart. 1.
CALL TO ORDER 1.1
2.
Mayor G. Moore called the meeting to order at 5:05pm in the Heritage Room at City Hall, 2580 Shaughnessy Street, Port Coquitlam, BC.
ADOPTION OF THE AGENDA 2.1
Adoption of March 28, 2017 Closed Council Meeting Agenda It was moved and seconded that the March 28, 2017 Closed Council Meeting Agenda be adopted with the addition of Item 4.2 Cell Tower Lease Agreement and Item 4.3 Labour Relations Update. Carried.
3.
CONFIRMATION OF MINUTES 3.1
February 28, 2017 Closed Council Meeting Minutes It was moved and seconded that the February 28, 2017 Special Closed Council Minutes be adopted. Carried.
3.2
March 14, 2017 Closed Council Meeting Minutes It was moved and seconded that the March 14, 2017 Special Closed Council Minutes be adopted. Carried.
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4.
REPORTS 4.1
Facilitated Resolution of the Aboriginal Title Claim: Draft Letter of Intent to enter into a Comprehensive Development Agreement It was moved and seconded that the information regarding the facilitated resolution of the aboriginal title claim be received and brought forward to the Special Closed Council Meeting of April 4, 2017 for further discussion. Carried.
MOTION TO TEMPORARILY ADJOURN Temporary Adjournment of the March 28, 2017 Special Closed Council Meeting It was moved and seconded that the March 28, 2017 Closed Council Meeting be temporarily adjourned at 6:45 pm. Carried. MOTION TO RECONVENE Reconvene Special Closed Council Meeting of March 28, 2017 It was moved and seconded that the March 28, 2017 Special Closed Council Meeting be reconvened at 9:12 pm. Carried. 4.2
Cell Tower Lease Agreement – Fire Hall #2 It was moved and seconded that staff be authorized to accept the agreement as presented by Fido for $20,532.26/year plus minor percentage increases. Defeated. Councillor Pollock voted in favour of the resolution. It was moved and seconded that staff be authorized to negotiate the agreement as close as possible to the anticipated market value with the understanding that a failure to come to an agreement will mean the removal of the existing tower at 3196 Toronto Street. Carried.
2
All staff were excused except the Chief Administrative Officer. 4.3
Labour Relations Update It was moved and seconded that the City focus our resources on investigating the theft from the City and the potential problems with our processes and to have the Communications division shape the story for the media. Defeated. Councillor Dupont voted in favour of the resolution. It was moved and seconded that the City initiate an investigation into the breach of confidentiality as described in Option 2 of the report dated March 28, 2017 from the Chief Administrative Officer with a budget limit of $10,000 on the investigation. Carried. Councillor Dupont voted against the resolution.
5.
ADJOURNMENT 5.1
Adjournment of March 28, 2017 Closed Council Meeting It was moved and seconded that the March 28, 2017 Closed Council Meeting be adjourned at 10:44 pm. Carried. Certified Correct,
_______________________ Mayor G. Moore
_______________________ Chief Administrative Officer
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In attendance: Acting Mayor D. Washington and Councillor L. Dupont, Councillor M. Forrest, Councillor D. Penner, Councillor G. Pollock, and Councillor B. West. Also in attendance: Director of Recreation L. Bowie, Assistant Corporate Officer C. Deakin, Fire Chief N. Delmonico, Director of Finance K. Grommada, Chief Administrative Officer J. Leeburn, Director of Engineering and Public Works K. Meersman, Manager of Communications and Administrative Services P. Purewal, Director of Development Services L.L. Richard, Corporate Office Consultant D. Schaffer, Director of Human Resources S. Traviss and Director of Corporate Support R. Wishart. 1.
CALL TO ORDER 1.1
2.
Mayor G. Moore called the meeting to order at 5:05pm in the Heritage Room at City Hall, 2580 Shaughnessy Street, Port Coquitlam, BC.
ADOPTION OF THE AGENDA 2.1
Adoption of March 28, 2017 Closed Council Meeting Agenda It was moved and seconded that the March 28, 2017 Closed Council Meeting Agenda be adopted with the addition of Item 4.2 Cell Tower Lease Agreement and Item 4.3 Labour Relations Update. Carried.
3.
CONFIRMATION OF MINUTES 3.1
February 28, 2017 Closed Council Meeting Minutes It was moved and seconded that the February 28, 2017 Special Closed Council Minutes be adopted. Carried.
3.2
March 14, 2017 Closed Council Meeting Minutes It was moved and seconded that the March 14, 2017 Special Closed Council Minutes be adopted. Carried.
1
4.
REPORTS 4.1
Facilitated Resolution of the Aboriginal Title Claim: Draft Letter of Intent to enter into a Comprehensive Development Agreement It was moved and seconded that the information regarding the facilitated resolution of the aboriginal title claim be received and brought forward to the Special Closed Council Meeting of April 4, 2017 for further discussion. Carried.
MOTION TO TEMPORARILY ADJOURN Temporary Adjournment of the March 28, 2017 Special Closed Council Meeting It was moved and seconded that the March 28, 2017 Closed Council Meeting be temporarily adjourned at 6:45 pm. Carried. MOTION TO RECONVENE Reconvene Special Closed Council Meeting of March 28, 2017 It was moved and seconded that the March 28, 2017 Special Closed Council Meeting be reconvened at 9:12 pm. Carried. 4.2
Cell Tower Lease Agreement – Fire Hall #2 It was moved and seconded that staff be authorized to accept the agreement as presented by Fido for $20,532.26/year plus minor percentage increases. Defeated. Councillor Pollock voted in favour of the resolution. It was moved and seconded that staff be authorized to negotiate the agreement as close as possible to the anticipated market value with the understanding that a failure to come to an agreement will mean the removal of the existing tower at 3196 Toronto Street. Carried.
2
All staff were excused except the Chief Administrative Officer. 4.3
Labour Relations Update It was moved and seconded that the City focus our resources on investigating the theft from the City and the potential problems with our processes and to have the Communications division shape the story for the media. Defeated. Councillor Dupont voted in favour of the resolution. It was moved and seconded that the City initiate an investigation into the breach of confidentiality as described in Option 2 of the report dated March 28, 2017 from the Chief Administrative Officer with a budget limit of $10,000 on the investigation. Carried. Councillor Dupont voted against the resolution.
5.
ADJOURNMENT 5.1
Adjournment of March 28, 2017 Closed Council Meeting It was moved and seconded that the March 28, 2017 Closed Council Meeting be adjourned at 10:44 pm. Carried. Certified Correct,
_______________________ Mayor G. Moore
_______________________ Chief Administrative Officer
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