Cedar Valley Soccer Club
Cedar Valley Soccer Club CVSA Meeting Minutes Cedar Valley Soccer Association (CVSA) Meeting Type: Regular - Public - Open Meeting Date: April 27th, 2014 Meeting Time: 6:30 pm Meeting Location: Orchard Hill Church, Cedar Falls, IA Executive Board Member
Present
Absent
Community Representative
Representing
Sue Rink (President)
X
Todd Pruisner (Coordinator)
Aplington-Parkersburg
Josh Printz (Vice-President)
X
Cory Troyna (Coordinator)
Aplington-Parkersburg
Brian Motzko (Secretary)
X
Chad Hertz (Coach Coordinator)
Cedar Falls
Wendy Drinovsky (Registrar)
X
Patti Martens (Com. Coordinator)
Grundy Center
Bob Pranger (Business Director)
X
Mandy Yoder (Com. Coordinator)
Grundy Center
Sheri Brockelsby (Coordinator)
Hudson
X
James Cook (Referee Director) Kathy Bering (Sponsorship Director)
X
Amy Roethler (Coordinator)
Janesville
Jennifer Kimmerle (At Large)
X
Amy Youngblut (Com. Coordinator)
Jesup
Melissa Sanders (Publicity Director)
X
Corey Tolle (Referee Coordinator)
Jesup
Kristi Harrill (Registrar)
La Porte City
Randie Brodigan (Community
Traer & Dysart
CVSA Employees
Present
Absent
Coordinator)
Craig Winger (Club Administrator)
X
Bryan Earnest (Com. Coordinator)
Waterloo
Colin Crichton (Director of Coaching)
X
Edward Stoffer (Public Relations)
Waterloo
Randy Muller (Complex Fields Mngr.)
X
Sharon Gallen (Coaching Director)
Waterloo
Amber VanRee (Bookkeeper - Concessions Manager)
X
Jerry Steward (Select Coach)
Cedar Falls
Chris Worthley (Select Coach)
Waterloo
Kelly Sander (Parent)
Cedar Falls
Special Guests
Representing
Tony Rink Bryan Foster (Complex Committee)
CVYSA - PO Box 391 - Cedar Falls, IA 50613
Cedar Valley Soccer Club President Sue Rink called the meeting to order: 6:40 pm Motion: Bob Pranger motioned to approve the agenda for this meeting. Josh Printz seconded: 7 - In Favor / 0 - Opposed / 0 - Abstained APPROVED Motion: Kathy Bering motioned to approve the March2nd, 2014 meeting minutes. Melissa Sanders seconded: 7 - In Favor / 0 - Opposed / 0 - Abstained APPROVED President’s Message (Sue Rink): All nominations for CVSC Board positions will need to be submitted by May 18th, 2014. Motion: Bob Pranger motioned to hire contract labor for Concessions for the spring 2014 season in an amount up to $600.00 and duration through the end of the Moonlight Tournament. Jennifer Kimmerle seconded: 7 - In Favor / 0- Opposed / 0 - Abstained Discussion: o Concessions is short help for this coming weekend (10 hours both Sat and Sun) o The Complex Committee was concerned that they were not consulted on this request. o High School contract have a clause to provide assistance with concessions during games. o Web volunteer signup has had limited usage. o The Complex Committee asked if the board would consider paying people to mow. o A general consensus was that coaches are in the best position to manage parent volunteers o Moving forward, concession staffing needs to reconsidered for Fall 2014 APPROVED Motion: Brian Motzko motioned to approve the Bergan Paulson 2013-990 tax form preparation for filing. Josh Printz seconded: 0 - In Favor / 7- Opposed / 0 - Abstained Discussion: o Some changes need to be made with additional discussion. o This length of document should have been presented to the Board for review in advance. o Further discussion should be held after the meeting so as not to waste peoples time while we read the document Lost President Sue Rink asked for nominations for the open board positions, Secretary Brian Motzko advised how the nominations will be different with the new bylaws. All nominations will need to be submitted by May 18th, 2014.
CVYSA - PO Box 391 - Cedar Falls, IA 50613
Cedar Valley Soccer Club Motion: Jennifer Kimmerle motioned to put Brian Earnest on the ballot as President. Josh Printz seconded: 7 - In Favor / 0- Opposed / 0 - Abstained Discussion: None APPROVED Motion: Jennifer Kimmerle motioned to put Edward Stoffer on the ballot as Publicity Director. Kathy Bering seconded: 7 - In Favor / 0- Opposed / 0 - Abstained Discussion: None APPROVED Motion: Kathy Bering motioned to put Melissa Sanders on the ballot as Publicity Director. Brian Motzko seconded: 7 - In Favor / 0- Opposed / 0 - Abstained Discussion: None APPROVED Director of Coaching Report (Colin Crichton): DOC Cell Phone Number: 319-486-8644 DOC was on hand for Rec games played at the complex on Saturday and Select games played at the complex on Sunday. He was very pleased with how the athletes were competing and how coaches managed their teams. Club Administrator Report (Craig Winger): The Club Amin Report was submitted prior to the meeting and sent out with the meeting packet. Denny Hansen sponsorships will not proceed this spring 2014. If CVSC is interested for fall 2014, he asked that we contact him for scheduling. The Commercial marketing campaign begins airing on 4/28/2014 o Copies of the translated documents will be delivered by Craig as soon as they are done. The Tournament Committee met on April 16 and will have further updates for the board prior to the scheduled tournaments. Motion: Brian Motzko motioned to update CVSC website with Committee Names and Responsibilities defined, including participant names. Kathy Bering seconded: 7 - In Favor / 0- Opposed / 0 - Abstained Discussion: o This is important for the proper operation of our organization and to identify which committees are active and who the participants are. APPROVED
Geographic consideration should be considered during the upcoming registration process.
CVYSA - PO Box 391 - Cedar Falls, IA 50613
Cedar Valley Soccer Club Motion: Bob Pranger motioned to amend CVSC Policy to allow communities to apply subdivisions within communities when randomly creating teams. Josh Printz seconded: 7 - In Favor / 0- Opposed / 0 - Abstained Discussion: o This neighborhood concept helps kids participate with neighborhood friends and allows parents access to more carpooling when needed. APPROVED Registrar's Report (Wendy Drinovsky): Registrar Wendy Drinovsky read a written response to the petitions that have been filed with CVSC asking for her to step down. The Registrar will resign effective Wednesday, April 30th, 2014. President Sue Rink recognized Wendy for her many years of service to the CVSC and thanked her for all of the time and effort she has put forth on behalf of the children. A question was posed to the communities filing the petition and the general assembly regarding who is willing to step up and fill the temporary vacancy for the ensuing registration process. One suggestion was that the role of registrar could be filled be current or temporary contracted paid staff as is done in some other soccer clubs. Another suggestion is to have the Club Admin and the community registrars manage the registration with a Board Member overseeing the process. Bob Pranger volunteered to if necessary. Nancy from ISA will be contacted regarding access and operational training for the online registration program. Motion: Josh Printz motioned to proceed with the spring registration having the Club Administrator (paid staff) manage the registration process in conjunction with the community registrars with the process being overseen by Bob Pranger (Board member). Bob Pranger seconded: 6 - In Favor / 0- Opposed / 1 - Abstained Discussion: Preceded the motion and noted above. APPROVED The Secretary requested an electronic copy of the Registrars written response to be included in the minutes of the meeting.
CVYSA - PO Box 391 - Cedar Falls, IA 50613
Cedar Valley Soccer Club Proposed Bylaws review (Secretary, Brain Motzko): The secretary spoke to the work that is being done by the Bylaws committee with assistance from Harold Kahler from the ISA. Each section of the proposed bylaws was read aloud and discuss as needed. Suggested changes were as follows: o Section 7.2: Change six communities represented on the board to four. (It was also suggested after the meeting that Select should have some representation on the board.) o Section 7.13: Clarify that compensation is from CVSC only. o Section 9.2: Consider requiring a Board member to be included in all CVSC Committees and Commissions. Discussed how the Policy Committee's work will integrate into the bylaws, such as how a community will be defined in order to be a voting member of CVSC. The assembly was notified that the board was going to continue the meeting for approximately 1 additional hour regarding the 2013-990 tax form preparation submitted earlier in the meeting; Attendees have the option to stay. Motion: Brian Motzko motioned to approve the Bergan Paulson 2013-990 tax form preparation for filing with the following changes: Change Line J (website address), Change page 7: role of Craig Winger to Key Employee and Bob Pranger to Treasurer and Wendy Drinovsky to Director. Josh Printz seconded: 6 - In Favor / 0- Opposed / 0 - Abstained Discussion: o Identified changes that need to be made throughout the document. Approved The next regular Board meeting is set for Sunday, May 18th, 2014@ 6:30 pm at the Orchard Hill Church Motion: Brian Motzko motioned to adjourn the meeting. Melissa Sanders seconded: 6 - In Favor / 0 - Opposed / 0 - Abstained APPROVED The meeting was adjourned at: 10:30 pm Brian Motzko, Secretary, Cedar Valley Soccer Club
CVYSA - PO Box 391 - Cedar Falls, IA 50613
Present
Absent
Community Representative
Representing
Sue Rink (President)
X
Todd Pruisner (Coordinator)
Aplington-Parkersburg
Josh Printz (Vice-President)
X
Cory Troyna (Coordinator)
Aplington-Parkersburg
Brian Motzko (Secretary)
X
Chad Hertz (Coach Coordinator)
Cedar Falls
Wendy Drinovsky (Registrar)
X
Patti Martens (Com. Coordinator)
Grundy Center
Bob Pranger (Business Director)
X
Mandy Yoder (Com. Coordinator)
Grundy Center
Sheri Brockelsby (Coordinator)
Hudson
X
James Cook (Referee Director) Kathy Bering (Sponsorship Director)
X
Amy Roethler (Coordinator)
Janesville
Jennifer Kimmerle (At Large)
X
Amy Youngblut (Com. Coordinator)
Jesup
Melissa Sanders (Publicity Director)
X
Corey Tolle (Referee Coordinator)
Jesup
Kristi Harrill (Registrar)
La Porte City
Randie Brodigan (Community
Traer & Dysart
CVSA Employees
Present
Absent
Coordinator)
Craig Winger (Club Administrator)
X
Bryan Earnest (Com. Coordinator)
Waterloo
Colin Crichton (Director of Coaching)
X
Edward Stoffer (Public Relations)
Waterloo
Randy Muller (Complex Fields Mngr.)
X
Sharon Gallen (Coaching Director)
Waterloo
Amber VanRee (Bookkeeper - Concessions Manager)
X
Jerry Steward (Select Coach)
Cedar Falls
Chris Worthley (Select Coach)
Waterloo
Kelly Sander (Parent)
Cedar Falls
Special Guests
Representing
Tony Rink Bryan Foster (Complex Committee)
CVYSA - PO Box 391 - Cedar Falls, IA 50613
Cedar Valley Soccer Club President Sue Rink called the meeting to order: 6:40 pm Motion: Bob Pranger motioned to approve the agenda for this meeting. Josh Printz seconded: 7 - In Favor / 0 - Opposed / 0 - Abstained APPROVED Motion: Kathy Bering motioned to approve the March2nd, 2014 meeting minutes. Melissa Sanders seconded: 7 - In Favor / 0 - Opposed / 0 - Abstained APPROVED President’s Message (Sue Rink): All nominations for CVSC Board positions will need to be submitted by May 18th, 2014. Motion: Bob Pranger motioned to hire contract labor for Concessions for the spring 2014 season in an amount up to $600.00 and duration through the end of the Moonlight Tournament. Jennifer Kimmerle seconded: 7 - In Favor / 0- Opposed / 0 - Abstained Discussion: o Concessions is short help for this coming weekend (10 hours both Sat and Sun) o The Complex Committee was concerned that they were not consulted on this request. o High School contract have a clause to provide assistance with concessions during games. o Web volunteer signup has had limited usage. o The Complex Committee asked if the board would consider paying people to mow. o A general consensus was that coaches are in the best position to manage parent volunteers o Moving forward, concession staffing needs to reconsidered for Fall 2014 APPROVED Motion: Brian Motzko motioned to approve the Bergan Paulson 2013-990 tax form preparation for filing. Josh Printz seconded: 0 - In Favor / 7- Opposed / 0 - Abstained Discussion: o Some changes need to be made with additional discussion. o This length of document should have been presented to the Board for review in advance. o Further discussion should be held after the meeting so as not to waste peoples time while we read the document Lost President Sue Rink asked for nominations for the open board positions, Secretary Brian Motzko advised how the nominations will be different with the new bylaws. All nominations will need to be submitted by May 18th, 2014.
CVYSA - PO Box 391 - Cedar Falls, IA 50613
Cedar Valley Soccer Club Motion: Jennifer Kimmerle motioned to put Brian Earnest on the ballot as President. Josh Printz seconded: 7 - In Favor / 0- Opposed / 0 - Abstained Discussion: None APPROVED Motion: Jennifer Kimmerle motioned to put Edward Stoffer on the ballot as Publicity Director. Kathy Bering seconded: 7 - In Favor / 0- Opposed / 0 - Abstained Discussion: None APPROVED Motion: Kathy Bering motioned to put Melissa Sanders on the ballot as Publicity Director. Brian Motzko seconded: 7 - In Favor / 0- Opposed / 0 - Abstained Discussion: None APPROVED Director of Coaching Report (Colin Crichton): DOC Cell Phone Number: 319-486-8644 DOC was on hand for Rec games played at the complex on Saturday and Select games played at the complex on Sunday. He was very pleased with how the athletes were competing and how coaches managed their teams. Club Administrator Report (Craig Winger): The Club Amin Report was submitted prior to the meeting and sent out with the meeting packet. Denny Hansen sponsorships will not proceed this spring 2014. If CVSC is interested for fall 2014, he asked that we contact him for scheduling. The Commercial marketing campaign begins airing on 4/28/2014 o Copies of the translated documents will be delivered by Craig as soon as they are done. The Tournament Committee met on April 16 and will have further updates for the board prior to the scheduled tournaments. Motion: Brian Motzko motioned to update CVSC website with Committee Names and Responsibilities defined, including participant names. Kathy Bering seconded: 7 - In Favor / 0- Opposed / 0 - Abstained Discussion: o This is important for the proper operation of our organization and to identify which committees are active and who the participants are. APPROVED
Geographic consideration should be considered during the upcoming registration process.
CVYSA - PO Box 391 - Cedar Falls, IA 50613
Cedar Valley Soccer Club Motion: Bob Pranger motioned to amend CVSC Policy to allow communities to apply subdivisions within communities when randomly creating teams. Josh Printz seconded: 7 - In Favor / 0- Opposed / 0 - Abstained Discussion: o This neighborhood concept helps kids participate with neighborhood friends and allows parents access to more carpooling when needed. APPROVED Registrar's Report (Wendy Drinovsky): Registrar Wendy Drinovsky read a written response to the petitions that have been filed with CVSC asking for her to step down. The Registrar will resign effective Wednesday, April 30th, 2014. President Sue Rink recognized Wendy for her many years of service to the CVSC and thanked her for all of the time and effort she has put forth on behalf of the children. A question was posed to the communities filing the petition and the general assembly regarding who is willing to step up and fill the temporary vacancy for the ensuing registration process. One suggestion was that the role of registrar could be filled be current or temporary contracted paid staff as is done in some other soccer clubs. Another suggestion is to have the Club Admin and the community registrars manage the registration with a Board Member overseeing the process. Bob Pranger volunteered to if necessary. Nancy from ISA will be contacted regarding access and operational training for the online registration program. Motion: Josh Printz motioned to proceed with the spring registration having the Club Administrator (paid staff) manage the registration process in conjunction with the community registrars with the process being overseen by Bob Pranger (Board member). Bob Pranger seconded: 6 - In Favor / 0- Opposed / 1 - Abstained Discussion: Preceded the motion and noted above. APPROVED The Secretary requested an electronic copy of the Registrars written response to be included in the minutes of the meeting.
CVYSA - PO Box 391 - Cedar Falls, IA 50613
Cedar Valley Soccer Club Proposed Bylaws review (Secretary, Brain Motzko): The secretary spoke to the work that is being done by the Bylaws committee with assistance from Harold Kahler from the ISA. Each section of the proposed bylaws was read aloud and discuss as needed. Suggested changes were as follows: o Section 7.2: Change six communities represented on the board to four. (It was also suggested after the meeting that Select should have some representation on the board.) o Section 7.13: Clarify that compensation is from CVSC only. o Section 9.2: Consider requiring a Board member to be included in all CVSC Committees and Commissions. Discussed how the Policy Committee's work will integrate into the bylaws, such as how a community will be defined in order to be a voting member of CVSC. The assembly was notified that the board was going to continue the meeting for approximately 1 additional hour regarding the 2013-990 tax form preparation submitted earlier in the meeting; Attendees have the option to stay. Motion: Brian Motzko motioned to approve the Bergan Paulson 2013-990 tax form preparation for filing with the following changes: Change Line J (website address), Change page 7: role of Craig Winger to Key Employee and Bob Pranger to Treasurer and Wendy Drinovsky to Director. Josh Printz seconded: 6 - In Favor / 0- Opposed / 0 - Abstained Discussion: o Identified changes that need to be made throughout the document. Approved The next regular Board meeting is set for Sunday, May 18th, 2014@ 6:30 pm at the Orchard Hill Church Motion: Brian Motzko motioned to adjourn the meeting. Melissa Sanders seconded: 6 - In Favor / 0 - Opposed / 0 - Abstained APPROVED The meeting was adjourned at: 10:30 pm Brian Motzko, Secretary, Cedar Valley Soccer Club
CVYSA - PO Box 391 - Cedar Falls, IA 50613
