Cyclones Amateur Hockey Association
Cyclones Amateur Hockey Association Board of Directors Meeting Minutes February 8, 2016 Fox Valley Ice Area ~ Geneva, IL Tom Baginski called the meeting to order at 7:16 PM DIRECTORS PRESENT Maria Frano Joseph D’Amico
Tom Baginski Rebeca Mead (L)
David Struwing Jeff Lietz
John Price
DIRECTORS ABSENT Jeff Iwinski
Julie Gebhardt
ASSOCIATES PRESENT Brian Dempsey
Marty Allamian
Jay Rule
Holli Bain
Jim Clancy
ASSOCIATES ABSENT Rob Wipff STAFF PRESENT Wendi Wipff
Peter Rutili
Mike Papa
STAFF ABSENT
Quorum Established by Maria Frano. Minutes and Approval:
January 11 Board Meeting Minutes Approved, Julie Gebhardt motioned, Joseph D’Amico 2nd, motion carried (7-0)
OPEN SESSION ITEMS President’s Comments: None (L) – Late arrival (7:28pm)
Board of Directors Minutes 2/8/2016 - Page 1
Public Forum: Sikich presentation on annual audit Officer presentations: John Price League Reports: NIHL: CSDHL:
NWHL: SWSL:
(See attached) Congratulations to the U18 team on winning CSDHL championship; will continue with U15 level next year; scholarship applications being accepted through 3/31; academic award deadline is 2/15 Looking for a secretary; Gitchell is coach of the year Team estimates 2/24, Final team counts and exemption requests 3/30, scheduling April 6, season starts 4/9.
Hockey Director Report: We’re finalizing the packet for spring; team meetings are going on to discuss spring; U18s won CSDHL championship. Summer programming is done, need confirmation of dates from rink. Treasurer’s Report: None Manager Coordinator Report: Blackhawk Cup and Wolves Cup will be starting shortly. Registrar: Registration will be up soon. We can pay for a quicker turnaround if we want. Ice Scheduler: All home games are scheduled for the first round of BHC. Volunteer Coordinator: People from Financial Aid are looking for hours.
Board of Directors Minutes 2/8/2016 - Page 2
Committee Updates: Communications: Thank you to Maria for coming up with the senior recognition. Tommy Yurisich won the Senior scholarship. Town halls went well. About 75 participants (Craig attended on behalf of the rink). Player Development: None Nominating: Currently have 9 candidates for ABM Apparel: Small order of pant shells are at Jerry’s for purchase. 1 st week of February we made approximately $1,700 at apparel table. Trying to meet with CCM rep to do an online store. Tom wants to start looking at new home jerseys. Looking to buy a new heat press. Managers’ jackets ordered. Technology: 3 buttons at bottom is a retired design. We have a new account manager. Strategic Planning:
None
Fundraising: None Alumni:
None
Tryout: Need info for spring; level coordinators needed: Midget, Dave Struwing; Bantam, Scott Bain; PeeWee, Rob Wipff; Squirt, Matt Dietz. Cyclones Day for Jr. Cyclones is going to be 2/20 and 2/21. Pete to coordinate with Jack. Working on a form “welcome” email from coaches to team. CLOSED SESSION ITEMS Discussion/Action Items: Squirt A3 got to spend the day with Duncan Keith thanks to the Blackhawks at the Meijer in Algonquin. Jeff Lietz would like to put together a temporary committee (approx. 24 months) to deal specifically with putting in a 3rd sheet at the rink. John Price (7-0) and Jeff Iwinski (8-0) were re-elected as officers. Closed Committee Reports:
Board of Directors Minutes 2/8/2016 - Page 3
Finance - Scholarship: Thank you to Maria for everything. The seniors and their parents were extremely appreciative of everything that was done for them. Finance – Financial Aid: next fall Strategic Planning:
Someone asked about contributing to the financial aid budget for
None
Bylaws: Jeff Lietz motioned to increase the number of ABMs from 10 to 15 maximum, with same minimum number. It being understood that when new ABMs are elected (or reelected) they will self-select 1 committee to sit on for at least 1 year, Dave Struwing 2 nd, motion carried (8-0). Rules & Ethics: Squirt A1 Parent was over the top and player bullied others. PeeWee A2 Parent incident with rink and banishment from facility and suspension for code of conduct violation where actions were not in the best interest of hockey or the club. Treasurer: None Old Business:
None
New Business: Katie Russell, the winner of the $5,000 grand prize from our 2015/2016 raffle has declined the winnings and requested that the board put the money towards the Jaloway Memorial Fund established. Dave Struwing motioned to put the $5,000 that would have otherwise been paid out to Katie Russell towards the Jaloway Memorial Fund established with Merrill Lynch, per Katie’s wishes, Joseph D’Amico 2nd, motion carried (8-0). Dave Struwing motioned, Jeff Lietz 2nd, meeting adjourned at 10:20 PM.
Board of Directors Minutes 2/8/2016 - Page 4
Cyclones Action Items #
Action Item Description
88
Mandatory Volunteerism
Responsible Board
Open Date 8/3/15
Date Due March, 2016
Closed Date
Status
Comments
OPEN
Board of Directors Minutes 2/8/2016 - Page 5
NIHL meeting notes: AHAI - possible 15-only Tier 1 division next year. USA Hockey has this division as a national champion, so AHAI is likely to offer it for Tier 1. - NIHL may have a 15U division next year - NIHL looking at Bantam Major / Minor option for next year - remind parents to keep cool during playoffs, zero tolerance will be strongly enforced IHOA - remind parents to keep cool during playoffs, zero tolerance will be strongly enforced R&E - By Noon, today (2/13), all scores must be posted or expect to be fined. - For single elimination tournament games, OT format is 5x5 for full periods, sudden death -- all coaches and managers should read posted documents to be familiar with single elimination and round robin rules WC Tournament - first round single elimination games will be at the higher seed team's rink between 2/16 - 2/23. Includes all Bronze brackets, all Silver brackets, Gold B brackets (except Bantam). - for those teams in a first round single elimination game, as described above, let the site director for the level know when that first round game is scheduled - visiting team pays for 1/2 refs and ice for that first round game at the higher seed's rink - home team orders refs as normally do - contact site director to let them know the outcome of the 1st round game - INJ, SICK, ABS, SUSP do not count against tournament eligibility Illinois Tier 2 Hockey Meeting - there was a meeting two weeks ago with all tier 2 hockey clubs. Cyclones were not present. Discussed CSDHL and issues/concerns around how teams are granted a spot in CS, as well as recruiting concerns for CS teams. - there is another meeting on 2/29 at the Rolling Meadows Admin bldg at 7pm. Club Presidents and Hockey Directors are encouraged to attend. - there were 3 main options discussed for how to move forward with CS: 1) don't change anything - keep it the way it is 2) use the NIHL tiering round to determine what teams move up to CS for the regular season 3) get rid of CSDHL Option 2 had the most support, followed by Option 1. The benefit of Option 2 is that CS teams aren't identified in April, followed by months of recruiting. They are determined well after registration and tryouts. So, no one really knows who will have CS teams at each level.
Board of Directors Minutes 2/8/2016 - Page 6
Tom Baginski Rebeca Mead (L)
David Struwing Jeff Lietz
John Price
DIRECTORS ABSENT Jeff Iwinski
Julie Gebhardt
ASSOCIATES PRESENT Brian Dempsey
Marty Allamian
Jay Rule
Holli Bain
Jim Clancy
ASSOCIATES ABSENT Rob Wipff STAFF PRESENT Wendi Wipff
Peter Rutili
Mike Papa
STAFF ABSENT
Quorum Established by Maria Frano. Minutes and Approval:
January 11 Board Meeting Minutes Approved, Julie Gebhardt motioned, Joseph D’Amico 2nd, motion carried (7-0)
OPEN SESSION ITEMS President’s Comments: None (L) – Late arrival (7:28pm)
Board of Directors Minutes 2/8/2016 - Page 1
Public Forum: Sikich presentation on annual audit Officer presentations: John Price League Reports: NIHL: CSDHL:
NWHL: SWSL:
(See attached) Congratulations to the U18 team on winning CSDHL championship; will continue with U15 level next year; scholarship applications being accepted through 3/31; academic award deadline is 2/15 Looking for a secretary; Gitchell is coach of the year Team estimates 2/24, Final team counts and exemption requests 3/30, scheduling April 6, season starts 4/9.
Hockey Director Report: We’re finalizing the packet for spring; team meetings are going on to discuss spring; U18s won CSDHL championship. Summer programming is done, need confirmation of dates from rink. Treasurer’s Report: None Manager Coordinator Report: Blackhawk Cup and Wolves Cup will be starting shortly. Registrar: Registration will be up soon. We can pay for a quicker turnaround if we want. Ice Scheduler: All home games are scheduled for the first round of BHC. Volunteer Coordinator: People from Financial Aid are looking for hours.
Board of Directors Minutes 2/8/2016 - Page 2
Committee Updates: Communications: Thank you to Maria for coming up with the senior recognition. Tommy Yurisich won the Senior scholarship. Town halls went well. About 75 participants (Craig attended on behalf of the rink). Player Development: None Nominating: Currently have 9 candidates for ABM Apparel: Small order of pant shells are at Jerry’s for purchase. 1 st week of February we made approximately $1,700 at apparel table. Trying to meet with CCM rep to do an online store. Tom wants to start looking at new home jerseys. Looking to buy a new heat press. Managers’ jackets ordered. Technology: 3 buttons at bottom is a retired design. We have a new account manager. Strategic Planning:
None
Fundraising: None Alumni:
None
Tryout: Need info for spring; level coordinators needed: Midget, Dave Struwing; Bantam, Scott Bain; PeeWee, Rob Wipff; Squirt, Matt Dietz. Cyclones Day for Jr. Cyclones is going to be 2/20 and 2/21. Pete to coordinate with Jack. Working on a form “welcome” email from coaches to team. CLOSED SESSION ITEMS Discussion/Action Items: Squirt A3 got to spend the day with Duncan Keith thanks to the Blackhawks at the Meijer in Algonquin. Jeff Lietz would like to put together a temporary committee (approx. 24 months) to deal specifically with putting in a 3rd sheet at the rink. John Price (7-0) and Jeff Iwinski (8-0) were re-elected as officers. Closed Committee Reports:
Board of Directors Minutes 2/8/2016 - Page 3
Finance - Scholarship: Thank you to Maria for everything. The seniors and their parents were extremely appreciative of everything that was done for them. Finance – Financial Aid: next fall Strategic Planning:
Someone asked about contributing to the financial aid budget for
None
Bylaws: Jeff Lietz motioned to increase the number of ABMs from 10 to 15 maximum, with same minimum number. It being understood that when new ABMs are elected (or reelected) they will self-select 1 committee to sit on for at least 1 year, Dave Struwing 2 nd, motion carried (8-0). Rules & Ethics: Squirt A1 Parent was over the top and player bullied others. PeeWee A2 Parent incident with rink and banishment from facility and suspension for code of conduct violation where actions were not in the best interest of hockey or the club. Treasurer: None Old Business:
None
New Business: Katie Russell, the winner of the $5,000 grand prize from our 2015/2016 raffle has declined the winnings and requested that the board put the money towards the Jaloway Memorial Fund established. Dave Struwing motioned to put the $5,000 that would have otherwise been paid out to Katie Russell towards the Jaloway Memorial Fund established with Merrill Lynch, per Katie’s wishes, Joseph D’Amico 2nd, motion carried (8-0). Dave Struwing motioned, Jeff Lietz 2nd, meeting adjourned at 10:20 PM.
Board of Directors Minutes 2/8/2016 - Page 4
Cyclones Action Items #
Action Item Description
88
Mandatory Volunteerism
Responsible Board
Open Date 8/3/15
Date Due March, 2016
Closed Date
Status
Comments
OPEN
Board of Directors Minutes 2/8/2016 - Page 5
NIHL meeting notes: AHAI - possible 15-only Tier 1 division next year. USA Hockey has this division as a national champion, so AHAI is likely to offer it for Tier 1. - NIHL may have a 15U division next year - NIHL looking at Bantam Major / Minor option for next year - remind parents to keep cool during playoffs, zero tolerance will be strongly enforced IHOA - remind parents to keep cool during playoffs, zero tolerance will be strongly enforced R&E - By Noon, today (2/13), all scores must be posted or expect to be fined. - For single elimination tournament games, OT format is 5x5 for full periods, sudden death -- all coaches and managers should read posted documents to be familiar with single elimination and round robin rules WC Tournament - first round single elimination games will be at the higher seed team's rink between 2/16 - 2/23. Includes all Bronze brackets, all Silver brackets, Gold B brackets (except Bantam). - for those teams in a first round single elimination game, as described above, let the site director for the level know when that first round game is scheduled - visiting team pays for 1/2 refs and ice for that first round game at the higher seed's rink - home team orders refs as normally do - contact site director to let them know the outcome of the 1st round game - INJ, SICK, ABS, SUSP do not count against tournament eligibility Illinois Tier 2 Hockey Meeting - there was a meeting two weeks ago with all tier 2 hockey clubs. Cyclones were not present. Discussed CSDHL and issues/concerns around how teams are granted a spot in CS, as well as recruiting concerns for CS teams. - there is another meeting on 2/29 at the Rolling Meadows Admin bldg at 7pm. Club Presidents and Hockey Directors are encouraged to attend. - there were 3 main options discussed for how to move forward with CS: 1) don't change anything - keep it the way it is 2) use the NIHL tiering round to determine what teams move up to CS for the regular season 3) get rid of CSDHL Option 2 had the most support, followed by Option 1. The benefit of Option 2 is that CS teams aren't identified in April, followed by months of recruiting. They are determined well after registration and tryouts. So, no one really knows who will have CS teams at each level.
Board of Directors Minutes 2/8/2016 - Page 6
