Cyclones Amateur Hockey Association
Cyclones Amateur Hockey Association Board of Directors Meeting Minutes December 14, 2015 Fox Valley Ice Area ~ Geneva, IL Tom Baginski called the meeting to order at 7:26 PM DIRECTORS PRESENT Jeff Lietz (L) Jeff Iwinski (L)
Maria Frano Rebeca Mead
John Price Tom Baginski
Joseph D’Amico David Struwing
DIRECTORS ABSENT NONE ASSOCIATES PRESENT Brian Dempsey
Holli Bain
Jay Rule
Julie Gebhardt
Jim Clancy
ASSOCIATES ABSENT Marty Allamian
Rob Wipff
STAFF PRESENT Wendi Wipff STAFF ABSENT Mike Papa
Peter Rutili
Quorum Established by Maria Frano. Minutes and Approval:
November 9 Board Meeting Minutes Approved, Joseph D’Amico motioned, Dave Struwing 2nd, motion carried (6-0).
Board of Directors Minutes 12/14/2015 - Page 1
OPEN SESSION ITEMS President’s Comments: Paul O’Dacre was been let go from rink management. Craig Welker will take over for him. We need to ask the rink to help us with locker room assignments. There have been a lot of complaints from our teams and visiting teams that there are no locker rooms available. Public Forum: Presentation by Julie Gebhardt for re-election as ABM League Reports: NIHL: CSDHL: NWHL: SWSL:
None None Midget are moving to 13 minute periods. Home team decides if 11 or 13 minutes. None
Hockey Director Report: Preliminary dates for summer programming were sent to Craig for confirmation on dates. Treasurer’s Report: Accounts receivable emails going out at the end of the week. We will have our credit card soon. Manager Coordinator Report: An off-ice coach from St. Jude died in the line of duty over the weekend. We will donate $500 to his memorial fund. Blackhawk Cup registration is open. Email will be sent to the CS and NIHL managers in the next week. First senior spotlight is up on the website. Registrar: Blackhawk Cup registration information is out.
Board of Directors Minutes 12/14/2015 - Page 2
We need to get started on spring programming. Mentors on AAU teams now have AAU insurance. Ice Scheduler:
Nothing
Volunteer Coordinator: Winterfest is wanted by some in the membership. We will revisit it for next year, or maybe a hybrid with the Cyclones Night at the Steel. Committee Updates: Communications:
Hockey 101 wasn’t promoted well and not attended.
Player Development: None Nominating: ABM Candidate letter template will be completed in the next week or so. Apparel: Website ordering is closed for warm ups, jerseys and bags, people need to go through Jerry’s. We need a new heat press. Looking to add people to the Intuit fob for payment. Technology: New website still under review and revision. Strategic Planning:
None
Fundraising: None Alumni:
Need list from Plantery. Tie-in with AU and Steel.
Tryout:
None CLOSED SESSION ITEMS
Discussion/Action Items: ABM election: Julie re-elected (8-0) Closed Committee Reports: Finance: Scholarship program up and running. Currently have 2 applicants. Financial aid committee met and decided on recipients and amounts.
Board of Directors Minutes 12/14/2015 - Page 3
Strategic Planning: Bylaws:
None
None
Rules & Ethics: Bantam CS Minor incident with Peoria down in Peoria. Cyclones parent was suspended for 3 games. Treasurer: None Old Business:
5 banners are up in NHL.
New Business: Ralph Brandonisio was asked for preliminary numbers to build a sheet at Marmion but the initial drawing would cost $5,000 and plans and specs would be an additional $15,000-$20,000 Dave Struwing motioned, Jeff Iwinski 2nd, meeting adjourned at 9:59 PM.
Board of Directors Minutes 12/14/2015 - Page 4
Cyclones Action Items #
Action Item Description
88
Mandatory Volunteerism
Responsible Board
Open Date 8/3/15
Date Due March, 2016
Closed Date
Status
Comments
OPEN
Board of Directors Minutes 12/14/2015 - Page 5
Maria Frano Rebeca Mead
John Price Tom Baginski
Joseph D’Amico David Struwing
DIRECTORS ABSENT NONE ASSOCIATES PRESENT Brian Dempsey
Holli Bain
Jay Rule
Julie Gebhardt
Jim Clancy
ASSOCIATES ABSENT Marty Allamian
Rob Wipff
STAFF PRESENT Wendi Wipff STAFF ABSENT Mike Papa
Peter Rutili
Quorum Established by Maria Frano. Minutes and Approval:
November 9 Board Meeting Minutes Approved, Joseph D’Amico motioned, Dave Struwing 2nd, motion carried (6-0).
Board of Directors Minutes 12/14/2015 - Page 1
OPEN SESSION ITEMS President’s Comments: Paul O’Dacre was been let go from rink management. Craig Welker will take over for him. We need to ask the rink to help us with locker room assignments. There have been a lot of complaints from our teams and visiting teams that there are no locker rooms available. Public Forum: Presentation by Julie Gebhardt for re-election as ABM League Reports: NIHL: CSDHL: NWHL: SWSL:
None None Midget are moving to 13 minute periods. Home team decides if 11 or 13 minutes. None
Hockey Director Report: Preliminary dates for summer programming were sent to Craig for confirmation on dates. Treasurer’s Report: Accounts receivable emails going out at the end of the week. We will have our credit card soon. Manager Coordinator Report: An off-ice coach from St. Jude died in the line of duty over the weekend. We will donate $500 to his memorial fund. Blackhawk Cup registration is open. Email will be sent to the CS and NIHL managers in the next week. First senior spotlight is up on the website. Registrar: Blackhawk Cup registration information is out.
Board of Directors Minutes 12/14/2015 - Page 2
We need to get started on spring programming. Mentors on AAU teams now have AAU insurance. Ice Scheduler:
Nothing
Volunteer Coordinator: Winterfest is wanted by some in the membership. We will revisit it for next year, or maybe a hybrid with the Cyclones Night at the Steel. Committee Updates: Communications:
Hockey 101 wasn’t promoted well and not attended.
Player Development: None Nominating: ABM Candidate letter template will be completed in the next week or so. Apparel: Website ordering is closed for warm ups, jerseys and bags, people need to go through Jerry’s. We need a new heat press. Looking to add people to the Intuit fob for payment. Technology: New website still under review and revision. Strategic Planning:
None
Fundraising: None Alumni:
Need list from Plantery. Tie-in with AU and Steel.
Tryout:
None CLOSED SESSION ITEMS
Discussion/Action Items: ABM election: Julie re-elected (8-0) Closed Committee Reports: Finance: Scholarship program up and running. Currently have 2 applicants. Financial aid committee met and decided on recipients and amounts.
Board of Directors Minutes 12/14/2015 - Page 3
Strategic Planning: Bylaws:
None
None
Rules & Ethics: Bantam CS Minor incident with Peoria down in Peoria. Cyclones parent was suspended for 3 games. Treasurer: None Old Business:
5 banners are up in NHL.
New Business: Ralph Brandonisio was asked for preliminary numbers to build a sheet at Marmion but the initial drawing would cost $5,000 and plans and specs would be an additional $15,000-$20,000 Dave Struwing motioned, Jeff Iwinski 2nd, meeting adjourned at 9:59 PM.
Board of Directors Minutes 12/14/2015 - Page 4
Cyclones Action Items #
Action Item Description
88
Mandatory Volunteerism
Responsible Board
Open Date 8/3/15
Date Due March, 2016
Closed Date
Status
Comments
OPEN
Board of Directors Minutes 12/14/2015 - Page 5
