Ed Walsh Little League Meeting Minutes
Ed Walsh Little League Meeting Minutes November 2, 2014 10:00 1.
Call to order
2.
Roll call- In attendance: Jenn Deko, Joe Perruccio, Marisa Kontoulis, Rob Kontoulis, Mark Tressel, Melissa Pelletier, Tim Raymond, Chad Zima, Melanie Bennett, Pete Bennett, Lisa Gulino
3.
Approval of minutes from last meeting
4.
Open issues
5.
Umpire in Chief – Tim Ron Divert is on board and needs access (Luis Reyes is doing umpire and chief for JB) Encourage the umpires to go to the ‘clinic’ in Feb Tim will let Ron know to contact Melissa re website access and overview
6.
Marketing – Joe Joe has called a few people already but not making headway Joe will work with Graebers (CVS and Walgreens not willing) to barter for first aid stuff review of signs for fields Melissa to email out to everyone January- sponsor renewal invoices need to go out (Mark will send this, Melissa will email him the EW Word doc template)
7.
Fundraising- discussion of car wash, Stop and shop fill the helmet, do the Rock Cats concession again this year, family fun day, Jen contact DOC for discounts and help with items needed.
8.
Volunteer coordinator / Special events coordinator Marisa will reach out to Melissa Lockland and Stephanie Manuel to see if they would help
9.
Board roles and expectations- Melissa This was emailed out to all members and items added for Directors expectations
10. Calendar of eventsDecember- Set up online registrations & send out registration information to families Jenn will call Larry at Boys Club to reserve gym for tryouts in March
11. Letter for Phils Lockshop-Melissa Melissa to contact Lilly at Ion Bank to find out what she needs to add Mark and Melanie to the account for the bank Letters needed to Bank 12. New business 13. Propane heater- can’t do at this time due to setup 14. Quicken Online software Jen will check with Bank to see if they have an online Business Quickbooks suite or discount Melissa will check on our website to see if there is accounting software through League Athletics
**Tabled discussion for now while we do further research 15. Registration fees / dates**tabled 16. Interleague play – Justneed to fill out paperwork if we wanted to interleague with Yalesville again Schedule Meeting with JB in April to review game rules and expectations (Player agent/Directors to also be in attendance) Jen will follow up with Larue regarding Nov 6th Silver City meeting 17. Bylaws - separate meeting to be scheduled for review/approval This has been passed out and we have asked for all members to review and provide feedback for next meeting 18. Majors managersexpectationshow to run practices (Warm ups and what to do) communication of coaches clinics Proactively reaching out to coaches ot confirm their interest for season schedule initial coaches mtg to review expectations, website etc (player agent involvement) Note: Coaches Corner on Little League website 19. Treasury Report- (attached) 20. Equipment Report we still have 4 bags to be returned Silver city bag came back last week Bryan went through all the lockers and bags but can’t lock the locks because the keys broke Silver City bags still need to go through with Bryan and Tim to make sure they have everything we have old equipment (Tim/Joe will talk to a few people regarding donations) we will need 24 blue batting helmets, 2 catchers pads, scorebooks, clipboards, practice balls 21. Safety Report – Jenn will touch base with John about getting the report done for 2015 22. Concession Report- didn’t make much /didn’t spend much for Fall Ball 23. Field Report – water is still on- Anthony from Park and Rec needs to come and turn this off
Next Meeting: December 7th at 10 am
Call to order
2.
Roll call- In attendance: Jenn Deko, Joe Perruccio, Marisa Kontoulis, Rob Kontoulis, Mark Tressel, Melissa Pelletier, Tim Raymond, Chad Zima, Melanie Bennett, Pete Bennett, Lisa Gulino
3.
Approval of minutes from last meeting
4.
Open issues
5.
Umpire in Chief – Tim Ron Divert is on board and needs access (Luis Reyes is doing umpire and chief for JB) Encourage the umpires to go to the ‘clinic’ in Feb Tim will let Ron know to contact Melissa re website access and overview
6.
Marketing – Joe Joe has called a few people already but not making headway Joe will work with Graebers (CVS and Walgreens not willing) to barter for first aid stuff review of signs for fields Melissa to email out to everyone January- sponsor renewal invoices need to go out (Mark will send this, Melissa will email him the EW Word doc template)
7.
Fundraising- discussion of car wash, Stop and shop fill the helmet, do the Rock Cats concession again this year, family fun day, Jen contact DOC for discounts and help with items needed.
8.
Volunteer coordinator / Special events coordinator Marisa will reach out to Melissa Lockland and Stephanie Manuel to see if they would help
9.
Board roles and expectations- Melissa This was emailed out to all members and items added for Directors expectations
10. Calendar of eventsDecember- Set up online registrations & send out registration information to families Jenn will call Larry at Boys Club to reserve gym for tryouts in March
11. Letter for Phils Lockshop-Melissa Melissa to contact Lilly at Ion Bank to find out what she needs to add Mark and Melanie to the account for the bank Letters needed to Bank 12. New business 13. Propane heater- can’t do at this time due to setup 14. Quicken Online software Jen will check with Bank to see if they have an online Business Quickbooks suite or discount Melissa will check on our website to see if there is accounting software through League Athletics
**Tabled discussion for now while we do further research 15. Registration fees / dates**tabled 16. Interleague play – Justneed to fill out paperwork if we wanted to interleague with Yalesville again Schedule Meeting with JB in April to review game rules and expectations (Player agent/Directors to also be in attendance) Jen will follow up with Larue regarding Nov 6th Silver City meeting 17. Bylaws - separate meeting to be scheduled for review/approval This has been passed out and we have asked for all members to review and provide feedback for next meeting 18. Majors managersexpectationshow to run practices (Warm ups and what to do) communication of coaches clinics Proactively reaching out to coaches ot confirm their interest for season schedule initial coaches mtg to review expectations, website etc (player agent involvement) Note: Coaches Corner on Little League website 19. Treasury Report- (attached) 20. Equipment Report we still have 4 bags to be returned Silver city bag came back last week Bryan went through all the lockers and bags but can’t lock the locks because the keys broke Silver City bags still need to go through with Bryan and Tim to make sure they have everything we have old equipment (Tim/Joe will talk to a few people regarding donations) we will need 24 blue batting helmets, 2 catchers pads, scorebooks, clipboards, practice balls 21. Safety Report – Jenn will touch base with John about getting the report done for 2015 22. Concession Report- didn’t make much /didn’t spend much for Fall Ball 23. Field Report – water is still on- Anthony from Park and Rec needs to come and turn this off
Next Meeting: December 7th at 10 am
