minutes of council meeting strata plan bcs-535 devonshire house
MINUTES OF COUNCILMEETING STRATAPLANBCS-535 DEVONSHIRE HOUSE HELD:
On Thursday, Roomat 2083 lune 12,2008at 6:30 p.m.in theMeeting West33'oAvenue, Vancouver, B.C.
PR.ESENT:
RobertaFraser BorisObrknezev PeterRodgers
(President) (VicePresiderit)
unit#212 Unit#406 Un it# 4 1 6
R.EGRETS:
RyanGreen PhilGriffith WarkMcGregor
(Treasurer)
Unit#424 Unit#426 Unit#320
GUESTS:
KenWebber
(Resident Cartaker)
(5:30to 6:40 pm)
STRATAAGENT: VladPostelnicu, Ph.D.,Vancouver ndominium Ltd. Services Themeeting wascalledto orderat 6:30 p.m. R.ESI DENT CARETAKERISREPORT The stratacouncil reviewedthe monthly report and the work of the residentcaretakerand addressed the issues, asnecessary. MINUTES It wasmoved,seconded andcarriedto adoptthe minutesff the May 8, 2008 councilmeeting, ascirculated. FINANCIAI, R.EPORT |.
2.
MonthlyStatement:After reviewanddiscussion, it wasmoved,seconded andcarriedto adoptthe May 2008 financial statement, aspresenttd.Any ownerwishinga copyof the stratacorporation'sfinancialstatements shouldcontdctVancouverCondominiumServices Ltd.duringregularbusiness houn,9:00 a.m.to 4:30 p.m.,Mondayto Friday. AccountBalances:The currentbalances for the 5f monthas at May 3.1,2008 in the appropriatefundsareasfollows: o TotalCashBalance o CRFBalance
PageI of 4
$151,336 $ 139,688
CRFBalance) Reserve Fund) BCS-536/2O08 lunmin
. .
Yearto dateincome Yearto dateexpenses
$ 125,600 $ 1O2,665
BUSINESS AR.ISING
t.
Annual Fire Test - Report: The agent councilwith the report from G.E. Securityfollowingthe 2OO8 annual fire test. reviewand discussion, council approved the completion of the noteddeficiencies. It wasnotedthat 43 ownersdid not provideaccess for the annual fire test. After and discussion, councildecidedto organize a secondinspection for the a ed units. Prooernoticeswill be
delivered in duetime. Council would like to remind all owners that to their units is mandatory for the annual fire test for the safety of all The owners who cannot be at home during the scheduledtime are requestedto leave a key with a neighbour or with the resident caretaker. The owners will not allow accessduring this second and final inspection there will be held and negligent if a fire occurs and it will be determined that rhe fire in their suite that was not serviceas per the Fire Code requirements. The contractor will carry-outthe secondinspection a time and materialbasisat a rate of $ I 35 per hourplusapplicable taxes,two beingneeded.
2.
BylawEnforcement:The stratacouncilis bylaws.Councilwouldliketo remindall ownersa surtes:
to enforcingthe stratacorporation the provisions of bylaw3(3) which
3(3) An ownert tenant,occupantor visitormust that all animalsare leashedor otherwisesecuredwhenon thecommon or on landthatisa commonasset. 3.
PolygonEnvelope Review- Completion of Work: ft wasnotedthat all the maintenance work recommended in the buildingenvelope warranfty reviewpreparedby the developer, presented Polygon,and in the appendixA of the reviewwasfully and successfully completed. The developerand the strdtacorporationinsurerwill be notified in writing.
4.
WindowWashing:lt wasnotedthatPacificheighs successfully completed the project.Councilexpressed r satisfaction exteriorwindowwashing quality aboutthe of workandthe iob professionally done.
5.
Morrison HershfieldEnvelopeReview: The a questionnaires whichwerereturnedby the owners
advisedcouncil that all survey forwardedto MorrisonHershfield as the initial step in completingthe building assessment, followingwhichthe contractorwill carryoutthe mandatorysite The contractorwasrequested to havetheirreponavailable for the luly, 2008 councilmeeting. BCS-536/20O8 lunmin
CORRESPONDENCE Owners areinvitedtowritecouncil viathe piano Correspondence wasreceivedfrom two owners plainingaboutloud, excessive playingin a neighbouring apartment.Council that, evenif the respective owner restrictedthe piano playingtime as requested the stratacouncil,they did not implement the otherrequirement, to installsound peningdevices underthe pianofeet whichresultedin excessive noiseemanating from eir unit, disturbing and becominga nuisance for theirneighbours. Considering this,fol ng an in-depthreviewandanalysis, councildecided to levya $50 fineagainst Iot, subiect their to a hearing, NEW BUSINESS l.
PartitionFencesMaintenance:It wasnotedthat washed the wood partitionfenceson the ground stainednextweek,weatherpermitting.
2.
PoolAccess:All ownerswhosefob doesnot work on the outdoorpool gateare provide requested to their serialnumberof the malfunctioning fob to the resident caretakerKen Webber. The informationwill forwardedto GatewayProperty Management whichwill correctthe deftciencies on wBeklybasis, everyFriday.
3.
Gym LightingUpgrades: The agentpresented councilwith a quotationfrom Nikls PropertyServices to upgradethe lightingin the gym by installingeightpot lightssimilarto the lightsinstalled in the mainlobbyfor an amountof $480 plusGST. After reviewanddiscussion, councilvotedin favorof the
Therebeingno furtherbusiness, the meetingwas be heldon Thursday, )uly 10, 2008 at 6:30 p.m. in Avenue,Vancouver, B.C.
pressure BuildingMaintenance All partitionfenceswill be clear
at 7z2Qp.m. Thenextmeetingwill MeetingRoomat 2083 West33'd
VIadPostelnicu, Ph.D. Vancouver Condominium Services Ltd. #4OO- 1281WestGeorgia Street Vancouver, B.C,
v6E3)7 Telephone:604-684-6291(24 HourEmergency Services Toll Free: 1-877-684-6291 Fax: 604-684-1539 VP/mc Page3 of 4
BCS-536/2008 lunmin
WHAT YOU NEEDTO KNOWABOUT AilI EARTHQUAKE 1.
companyfor You are on your own. Do not counton your stratacouncilor management assistance,
2.
storedanywhereon Thereis not a supplyof food,water,blanketsor othersurvivalprovisions the property.Youareon yourown.
3.
lf thereis naturalgas serviceto yourstratacorporation thereis no planfor shuttingoff the gas supply.
4.
Thereare no arrangements for alternatelivingquartersif you are unableto returnto yourstrata your lot. Youareon own.
5.
you may not be able to telephone/email Dependingon the severityof the earthquake, the management companyfor assistance.
6.
The contentsof yourstratalot,yourautomobile(s) and otherpersonalpropertyare not insured lf you havemadeimprovements by the stratacorporation. to yourstratalot,suchimprovements or betterments arenotinsuredby the stratacorporation either.
7.
The stratacorporation is insuredfor earthquake damage;HOWEVER,there is a deductible which meansthat there is no coveragefor damageswithinthat deductible.Generallythe deductibleis 10% of the value of the stratacorporationalthoughin some instances(ie. Richmond) the deductible couldbe 15o/o ot 2Oo/o of the valueof the property.In mostcasesthis willamountto millionsof dollars.Yourstratacorooration doesnot havereservefundsavailable to meetsucha hugedeductible.Repairswill haveto be fundedby one or morespeciallevies. Thesecouldbe substantial.
8.
planor fundto assisteitheryou or yourstratacorporation. Thereis NO government Youareon yourown.
Whileit wouldbe niceto hearthatthereare plansandthatthereis a safetynet,yourslratacounciland VCS bringyou the aboveinformation in an effortto alertyou to the realityof an earthquake scenario. you needto developyourownpersonalplansfor survival.Likemanypeople,youwill not Accordingly, preparedandthatis "humannature".Pleaseremember, be adequately however, that"Youareon vour own"is the onlyrulethatcounts. Forfurtherinformation, visitthefollowing websites: Ministryof Energy 8t Mines(Gov.of BC) gov.bc.calMining/Geolsurv/Surficial/quake/ http://www.em. Ministryof PublicSafety8I Solicitor General preparedness/eanhquake preparedrrress.html http://www.pep.bc.calhazard City of VancouverEmergency Preparedness /www,city.vancouver, bc,calc
Neighbourhood Emergency Preparedness Program /www.city.vancouver.bc.
Page4 of 4
BCS-536/2008 lunmin
On Thursday, Roomat 2083 lune 12,2008at 6:30 p.m.in theMeeting West33'oAvenue, Vancouver, B.C.
PR.ESENT:
RobertaFraser BorisObrknezev PeterRodgers
(President) (VicePresiderit)
unit#212 Unit#406 Un it# 4 1 6
R.EGRETS:
RyanGreen PhilGriffith WarkMcGregor
(Treasurer)
Unit#424 Unit#426 Unit#320
GUESTS:
KenWebber
(Resident Cartaker)
(5:30to 6:40 pm)
STRATAAGENT: VladPostelnicu, Ph.D.,Vancouver ndominium Ltd. Services Themeeting wascalledto orderat 6:30 p.m. R.ESI DENT CARETAKERISREPORT The stratacouncil reviewedthe monthly report and the work of the residentcaretakerand addressed the issues, asnecessary. MINUTES It wasmoved,seconded andcarriedto adoptthe minutesff the May 8, 2008 councilmeeting, ascirculated. FINANCIAI, R.EPORT |.
2.
MonthlyStatement:After reviewanddiscussion, it wasmoved,seconded andcarriedto adoptthe May 2008 financial statement, aspresenttd.Any ownerwishinga copyof the stratacorporation'sfinancialstatements shouldcontdctVancouverCondominiumServices Ltd.duringregularbusiness houn,9:00 a.m.to 4:30 p.m.,Mondayto Friday. AccountBalances:The currentbalances for the 5f monthas at May 3.1,2008 in the appropriatefundsareasfollows: o TotalCashBalance o CRFBalance
PageI of 4
$151,336 $ 139,688
CRFBalance) Reserve Fund) BCS-536/2O08 lunmin
. .
Yearto dateincome Yearto dateexpenses
$ 125,600 $ 1O2,665
BUSINESS AR.ISING
t.
Annual Fire Test - Report: The agent councilwith the report from G.E. Securityfollowingthe 2OO8 annual fire test. reviewand discussion, council approved the completion of the noteddeficiencies. It wasnotedthat 43 ownersdid not provideaccess for the annual fire test. After and discussion, councildecidedto organize a secondinspection for the a ed units. Prooernoticeswill be
delivered in duetime. Council would like to remind all owners that to their units is mandatory for the annual fire test for the safety of all The owners who cannot be at home during the scheduledtime are requestedto leave a key with a neighbour or with the resident caretaker. The owners will not allow accessduring this second and final inspection there will be held and negligent if a fire occurs and it will be determined that rhe fire in their suite that was not serviceas per the Fire Code requirements. The contractor will carry-outthe secondinspection a time and materialbasisat a rate of $ I 35 per hourplusapplicable taxes,two beingneeded.
2.
BylawEnforcement:The stratacouncilis bylaws.Councilwouldliketo remindall ownersa surtes:
to enforcingthe stratacorporation the provisions of bylaw3(3) which
3(3) An ownert tenant,occupantor visitormust that all animalsare leashedor otherwisesecuredwhenon thecommon or on landthatisa commonasset. 3.
PolygonEnvelope Review- Completion of Work: ft wasnotedthat all the maintenance work recommended in the buildingenvelope warranfty reviewpreparedby the developer, presented Polygon,and in the appendixA of the reviewwasfully and successfully completed. The developerand the strdtacorporationinsurerwill be notified in writing.
4.
WindowWashing:lt wasnotedthatPacificheighs successfully completed the project.Councilexpressed r satisfaction exteriorwindowwashing quality aboutthe of workandthe iob professionally done.
5.
Morrison HershfieldEnvelopeReview: The a questionnaires whichwerereturnedby the owners
advisedcouncil that all survey forwardedto MorrisonHershfield as the initial step in completingthe building assessment, followingwhichthe contractorwill carryoutthe mandatorysite The contractorwasrequested to havetheirreponavailable for the luly, 2008 councilmeeting. BCS-536/20O8 lunmin
CORRESPONDENCE Owners areinvitedtowritecouncil viathe piano Correspondence wasreceivedfrom two owners plainingaboutloud, excessive playingin a neighbouring apartment.Council that, evenif the respective owner restrictedthe piano playingtime as requested the stratacouncil,they did not implement the otherrequirement, to installsound peningdevices underthe pianofeet whichresultedin excessive noiseemanating from eir unit, disturbing and becominga nuisance for theirneighbours. Considering this,fol ng an in-depthreviewandanalysis, councildecided to levya $50 fineagainst Iot, subiect their to a hearing, NEW BUSINESS l.
PartitionFencesMaintenance:It wasnotedthat washed the wood partitionfenceson the ground stainednextweek,weatherpermitting.
2.
PoolAccess:All ownerswhosefob doesnot work on the outdoorpool gateare provide requested to their serialnumberof the malfunctioning fob to the resident caretakerKen Webber. The informationwill forwardedto GatewayProperty Management whichwill correctthe deftciencies on wBeklybasis, everyFriday.
3.
Gym LightingUpgrades: The agentpresented councilwith a quotationfrom Nikls PropertyServices to upgradethe lightingin the gym by installingeightpot lightssimilarto the lightsinstalled in the mainlobbyfor an amountof $480 plusGST. After reviewanddiscussion, councilvotedin favorof the
Therebeingno furtherbusiness, the meetingwas be heldon Thursday, )uly 10, 2008 at 6:30 p.m. in Avenue,Vancouver, B.C.
pressure BuildingMaintenance All partitionfenceswill be clear
at 7z2Qp.m. Thenextmeetingwill MeetingRoomat 2083 West33'd
VIadPostelnicu, Ph.D. Vancouver Condominium Services Ltd. #4OO- 1281WestGeorgia Street Vancouver, B.C,
v6E3)7 Telephone:604-684-6291(24 HourEmergency Services Toll Free: 1-877-684-6291 Fax: 604-684-1539 VP/mc Page3 of 4
BCS-536/2008 lunmin
WHAT YOU NEEDTO KNOWABOUT AilI EARTHQUAKE 1.
companyfor You are on your own. Do not counton your stratacouncilor management assistance,
2.
storedanywhereon Thereis not a supplyof food,water,blanketsor othersurvivalprovisions the property.Youareon yourown.
3.
lf thereis naturalgas serviceto yourstratacorporation thereis no planfor shuttingoff the gas supply.
4.
Thereare no arrangements for alternatelivingquartersif you are unableto returnto yourstrata your lot. Youareon own.
5.
you may not be able to telephone/email Dependingon the severityof the earthquake, the management companyfor assistance.
6.
The contentsof yourstratalot,yourautomobile(s) and otherpersonalpropertyare not insured lf you havemadeimprovements by the stratacorporation. to yourstratalot,suchimprovements or betterments arenotinsuredby the stratacorporation either.
7.
The stratacorporation is insuredfor earthquake damage;HOWEVER,there is a deductible which meansthat there is no coveragefor damageswithinthat deductible.Generallythe deductibleis 10% of the value of the stratacorporationalthoughin some instances(ie. Richmond) the deductible couldbe 15o/o ot 2Oo/o of the valueof the property.In mostcasesthis willamountto millionsof dollars.Yourstratacorooration doesnot havereservefundsavailable to meetsucha hugedeductible.Repairswill haveto be fundedby one or morespeciallevies. Thesecouldbe substantial.
8.
planor fundto assisteitheryou or yourstratacorporation. Thereis NO government Youareon yourown.
Whileit wouldbe niceto hearthatthereare plansandthatthereis a safetynet,yourslratacounciland VCS bringyou the aboveinformation in an effortto alertyou to the realityof an earthquake scenario. you needto developyourownpersonalplansfor survival.Likemanypeople,youwill not Accordingly, preparedandthatis "humannature".Pleaseremember, be adequately however, that"Youareon vour own"is the onlyrulethatcounts. Forfurtherinformation, visitthefollowing websites: Ministryof Energy 8t Mines(Gov.of BC) gov.bc.calMining/Geolsurv/Surficial/quake/ http://www.em. Ministryof PublicSafety8I Solicitor General preparedness/eanhquake preparedrrress.html http://www.pep.bc.calhazard City of VancouverEmergency Preparedness /www,city.vancouver, bc,calc
Neighbourhood Emergency Preparedness Program /www.city.vancouver.bc.
Page4 of 4
BCS-536/2008 lunmin
