minutes of councit meeting straia pian bcs.535 devonshire house
MINUTESOF COUNCITMEETING STRAIA PIAN BCS.535 DEVONSHIRE HOUSE HELDI
On Thursday, September 13, 2Q07at 6:30 p.m. in the MeetingRoomat 2083 West33'dAvenue,Vancouver, B.C.
PR.ESENT:
Roberta Fraser (President) (Treasurer) RyanGreen PeterRodgers WarkMcGregor PhilGriffith
Unit#212 Unit#424 Un it# 4 1 6 Unit#320 unit #426
REGRETS:
BorisObrknezev (Vice President) DougHardy
Unit #406
Un it# 4 lO
Vancouver Ltd. STRATAAGENT: VladPostelnicu, Services Condominium Themeeting wascalledto orderat 6:30 p.m. RESIDENT CAR.ETAKER'S R.EPORT a Thestratacouncilreviewed the monthlyreportandthe workof the resident caretaker.Following detailedreviewand analysis councilrequested the agentto follow up with the caretakerrequesting themto improvethe qualityof work in certainareasasdeterminedby council, MINUTES as It wasmoved,seconded andcarriedto adoptthe minutes of the ]uly 12, 2OO7councilmeeting, circulated.
FINANCIAL REPORT I.
Monthly Statement After reviewand discussion, it wasmoved,secondedand carriedto adoptthe luly andAugust,2007 financialstatements, aspresented.Any ownerwishinga copy of the strata corporation's financial statementsshould contact Vancouver Condominium Ltd. duringregularbusiness hours,9:00 a.m.to 4:30 p,m.,Monday Services to Friday.
PageI of 4
BCS-536/2007Septmin
2.
fundsare for the 7s monthasatAugust31,2OO7in theappropriate Thecurrentbalances asfollows: . . . .
TotalCashBalance CRFBalance Yearto Datelncome Yearto DateExpenses
CRFBalance) $ 132,558 (including Fund) Reserve $l I l,l l0 (Contingency $ 2r s,0 7 8 $ 1 8 9 ,5 2 7
BUSINESS ARJSING l.
Securiw UpgradesProiect The agent advisedcouncil that Cobra IntegratedSystems successfully installed the FOBsin the elevators to restrictaccess to the parkinglevelonly. It was noted that the SecurityUpgradesProject,initiatedby counciltwo yearsago is now completed.
2.
TownhouseLandscaping Upgrades: It was noted that Grow On You upgradedthe landscaping in frontof the townhouses. to have Theagentwill followup with a contractor the arealocatedon the top of the parkingdrivewayretainingwalladdressed.
3.
Unit #301 - FinalRepairs councilwith a quotationfrom Quote: The agentpresented Edenvale to repairthe ceilingin the bathroomof #3O1 for an amountof $750 plusGST. After reviewanddiscussion, councilvotedin favourof the repairs.
4.
BylawEnforcement:The stratacouncilis committedto enforcethe stratacorporation bylaws. After reviewand discussion, councilrequested the agentto sendlettersto several parking, ownersrequesting them to complywith the stratacorporationbylawsregarding procedures exteriorappearance, movingin andout andsmokingon commonareas. Council would like to remind all owners that smoking on common areas and limited common areas(on the balconies)is not p€rmitted accordingto the strata corporation bylaw #16.3 which states: t6,t A resident or visitor mast not smoke on common property, lncluding limited property. commarn Council would also like to ask all residentsthat, ar a gesture of courtesy to their neighboursand a sign of caring for their property, to addressany unintentional damagesto common area they may produce, like cleaningthe wine spilled in the hallways/elevatoror pick up the poo of their dog from the common hallways. Dog owners are also requestedto pick-up after their dogs on the outside of the building too, especiallyon the lawn at the front entrance.
Page2 of 4
BC5-5 3612007SeDtmin
COR.R.ESPONDENCE Owners areinvitedto writecouncilviathemanagement areadvised company regarding anystratamafters.Owners pursuant that, PropeftyAct,correspondence totheStrata fothestrafacorporation mustbemade whichis addressed availableto any otherownerinterested in suchconespondence, and to ceftainother personsin specified circumstances. Whatthismeansls thatanycorrespondence whichls senllo thestratacouncil in confidence might notbeprotected andprivileged, subjectto anyotheroverriding andapplicable law.
l.
Two letterswere receivedfrom an owner in responseto an exteriorappearance bylaw violationletter sent by the agenton behalfof council. Counciltook the information undervisement and notedthat the respective ownercomplieswith the stratacorporation bylaws.
2.
Correspondence wasreceivedfrom an ownerregarding the stateof the smalllawnnextto patio. their Councilnoted that the entire area is in need of upgradesand its present conditionis a resultof the poorworkconducted by thecurrentlandscapers. Theentirearea will be includedin the scopeof work which will be forwardedfor biddingto several landscapers asit is council's intentionto contractanotherlandscaping companyfor the next Business, Item season.SeealsoNew #1.
3.
Correspondence wasreceivedfrom an ownerregarding roomas the conditionof the garbage well as a follow up note from the sameowneradvising were that the mentionedissues addressed by the resident underadvisement. caretaker.Counciltookthe information
NEW BUSINESS l.
Landscaping Contractors-Quotes: The agent presentedcouncil with two quotesfor the landscaping contractfor 2OO8from ParaSpace Gardening.After Landscaping and Busybee reviewand discussion, councildecidedto requesta specialized consultant to producethe scopeof work/specifications for a landscaping maintenance contractwhich will be put to tenderto several landscapers. Discussions will continue at the nextmeeting.
2.
Notification:The agent advisedcouncil about correspondence receivedfrom Gateway informingthat a resident of Devonshire Househit a lightpolebelonging to Mclure House. Councilnotedthat the abovementioned incidentis a privatematterbetweentwo owners andtookthe information underadvisement.
3.
PoolExpenses: After reviewanddiscussion, the agentto followup with councilrequested Gatewayrequestingthem to provide a breakdown/supponing documentsrelatedto the outsidepoolmaintenance.
Page3 of 4
BCS-536/2O07SeDtmin
Therebeingnofurtherbusiness, the meetingwas adiourned at 7:50 p.m. Thenextmeetingwill be hefdon Thursday, October11,2OO7 at 6:30 p.m. in the MeetingRoomat 2083 West33'd Avenue,Vancouver.
VladPostelnicu, Ph.D. Vancouver Condominium Services Ltd. #4OO- 1281 WestGeorgiaStreet Vancouver, B.C. V6E3l7 Tefephone:604-684-6291(24-HourEmergency Services) Toflfree: l-877-684-6291/ Faxz604-684-1539 VPlmd
24.Hour EmergencyServices ClientsusingTelusAnonymousCall Blockingfeaturemustdeactivate this service(*87) to receivereturn callsfrom VCSafterhours. Please notethat we will takeno actionon anyemergency unleswe havetalkedfirstto the personplacing the call. If you haveplacedan emergency call,pleasekeepthe phoneline clearso that VCScanreturn yourcallpromptly, PLEASENOTE THAT THIS SERVICElS FOR BUIIDING EMERGENCTES ONIY: tT tS NOT FOR PERSONATEMERGENCIES.Penonalemergencies includelost buildingor suiteaccess devices (i.e., keys,fobs, lRTs,garageremotes)accessto relatives'apartments,inquiriesabout accountbalances, "someoneparkedin my stall", neighbours are havinga loud party, neighbours, securityalarmis goingoff and similarsituatjons.We are alsounableto provideasistanceon callssuchas "l sawa strangeperson enterthe garage..."Suspicious activityand loud partiesshouldbe reportedto the police. Breakandenter and/orvandalism to yourautomobiles or suites shouldbe reportedto the policedepanment. Pleasefeel free to report floods,brokenwater lines,fires,fire alarms,stuckelevators,garagegatesnot workingandothersimilarbuilding/property issues immediate requiring attention. The 24-houranswering serviceis not available for generalinquiriesconcerning accounts, councilpoliciesand other matterswhichareregularadministration items,
Page4 of 4
BCs-536/2007 Seotmin
On Thursday, September 13, 2Q07at 6:30 p.m. in the MeetingRoomat 2083 West33'dAvenue,Vancouver, B.C.
PR.ESENT:
Roberta Fraser (President) (Treasurer) RyanGreen PeterRodgers WarkMcGregor PhilGriffith
Unit#212 Unit#424 Un it# 4 1 6 Unit#320 unit #426
REGRETS:
BorisObrknezev (Vice President) DougHardy
Unit #406
Un it# 4 lO
Vancouver Ltd. STRATAAGENT: VladPostelnicu, Services Condominium Themeeting wascalledto orderat 6:30 p.m. RESIDENT CAR.ETAKER'S R.EPORT a Thestratacouncilreviewed the monthlyreportandthe workof the resident caretaker.Following detailedreviewand analysis councilrequested the agentto follow up with the caretakerrequesting themto improvethe qualityof work in certainareasasdeterminedby council, MINUTES as It wasmoved,seconded andcarriedto adoptthe minutes of the ]uly 12, 2OO7councilmeeting, circulated.
FINANCIAL REPORT I.
Monthly Statement After reviewand discussion, it wasmoved,secondedand carriedto adoptthe luly andAugust,2007 financialstatements, aspresented.Any ownerwishinga copy of the strata corporation's financial statementsshould contact Vancouver Condominium Ltd. duringregularbusiness hours,9:00 a.m.to 4:30 p,m.,Monday Services to Friday.
PageI of 4
BCS-536/2007Septmin
2.
fundsare for the 7s monthasatAugust31,2OO7in theappropriate Thecurrentbalances asfollows: . . . .
TotalCashBalance CRFBalance Yearto Datelncome Yearto DateExpenses
CRFBalance) $ 132,558 (including Fund) Reserve $l I l,l l0 (Contingency $ 2r s,0 7 8 $ 1 8 9 ,5 2 7
BUSINESS ARJSING l.
Securiw UpgradesProiect The agent advisedcouncil that Cobra IntegratedSystems successfully installed the FOBsin the elevators to restrictaccess to the parkinglevelonly. It was noted that the SecurityUpgradesProject,initiatedby counciltwo yearsago is now completed.
2.
TownhouseLandscaping Upgrades: It was noted that Grow On You upgradedthe landscaping in frontof the townhouses. to have Theagentwill followup with a contractor the arealocatedon the top of the parkingdrivewayretainingwalladdressed.
3.
Unit #301 - FinalRepairs councilwith a quotationfrom Quote: The agentpresented Edenvale to repairthe ceilingin the bathroomof #3O1 for an amountof $750 plusGST. After reviewanddiscussion, councilvotedin favourof the repairs.
4.
BylawEnforcement:The stratacouncilis committedto enforcethe stratacorporation bylaws. After reviewand discussion, councilrequested the agentto sendlettersto several parking, ownersrequesting them to complywith the stratacorporationbylawsregarding procedures exteriorappearance, movingin andout andsmokingon commonareas. Council would like to remind all owners that smoking on common areas and limited common areas(on the balconies)is not p€rmitted accordingto the strata corporation bylaw #16.3 which states: t6,t A resident or visitor mast not smoke on common property, lncluding limited property. commarn Council would also like to ask all residentsthat, ar a gesture of courtesy to their neighboursand a sign of caring for their property, to addressany unintentional damagesto common area they may produce, like cleaningthe wine spilled in the hallways/elevatoror pick up the poo of their dog from the common hallways. Dog owners are also requestedto pick-up after their dogs on the outside of the building too, especiallyon the lawn at the front entrance.
Page2 of 4
BC5-5 3612007SeDtmin
COR.R.ESPONDENCE Owners areinvitedto writecouncilviathemanagement areadvised company regarding anystratamafters.Owners pursuant that, PropeftyAct,correspondence totheStrata fothestrafacorporation mustbemade whichis addressed availableto any otherownerinterested in suchconespondence, and to ceftainother personsin specified circumstances. Whatthismeansls thatanycorrespondence whichls senllo thestratacouncil in confidence might notbeprotected andprivileged, subjectto anyotheroverriding andapplicable law.
l.
Two letterswere receivedfrom an owner in responseto an exteriorappearance bylaw violationletter sent by the agenton behalfof council. Counciltook the information undervisement and notedthat the respective ownercomplieswith the stratacorporation bylaws.
2.
Correspondence wasreceivedfrom an ownerregarding the stateof the smalllawnnextto patio. their Councilnoted that the entire area is in need of upgradesand its present conditionis a resultof the poorworkconducted by thecurrentlandscapers. Theentirearea will be includedin the scopeof work which will be forwardedfor biddingto several landscapers asit is council's intentionto contractanotherlandscaping companyfor the next Business, Item season.SeealsoNew #1.
3.
Correspondence wasreceivedfrom an ownerregarding roomas the conditionof the garbage well as a follow up note from the sameowneradvising were that the mentionedissues addressed by the resident underadvisement. caretaker.Counciltookthe information
NEW BUSINESS l.
Landscaping Contractors-Quotes: The agent presentedcouncil with two quotesfor the landscaping contractfor 2OO8from ParaSpace Gardening.After Landscaping and Busybee reviewand discussion, councildecidedto requesta specialized consultant to producethe scopeof work/specifications for a landscaping maintenance contractwhich will be put to tenderto several landscapers. Discussions will continue at the nextmeeting.
2.
Notification:The agent advisedcouncil about correspondence receivedfrom Gateway informingthat a resident of Devonshire Househit a lightpolebelonging to Mclure House. Councilnotedthat the abovementioned incidentis a privatematterbetweentwo owners andtookthe information underadvisement.
3.
PoolExpenses: After reviewanddiscussion, the agentto followup with councilrequested Gatewayrequestingthem to provide a breakdown/supponing documentsrelatedto the outsidepoolmaintenance.
Page3 of 4
BCS-536/2O07SeDtmin
Therebeingnofurtherbusiness, the meetingwas adiourned at 7:50 p.m. Thenextmeetingwill be hefdon Thursday, October11,2OO7 at 6:30 p.m. in the MeetingRoomat 2083 West33'd Avenue,Vancouver.
VladPostelnicu, Ph.D. Vancouver Condominium Services Ltd. #4OO- 1281 WestGeorgiaStreet Vancouver, B.C. V6E3l7 Tefephone:604-684-6291(24-HourEmergency Services) Toflfree: l-877-684-6291/ Faxz604-684-1539 VPlmd
24.Hour EmergencyServices ClientsusingTelusAnonymousCall Blockingfeaturemustdeactivate this service(*87) to receivereturn callsfrom VCSafterhours. Please notethat we will takeno actionon anyemergency unleswe havetalkedfirstto the personplacing the call. If you haveplacedan emergency call,pleasekeepthe phoneline clearso that VCScanreturn yourcallpromptly, PLEASENOTE THAT THIS SERVICElS FOR BUIIDING EMERGENCTES ONIY: tT tS NOT FOR PERSONATEMERGENCIES.Penonalemergencies includelost buildingor suiteaccess devices (i.e., keys,fobs, lRTs,garageremotes)accessto relatives'apartments,inquiriesabout accountbalances, "someoneparkedin my stall", neighbours are havinga loud party, neighbours, securityalarmis goingoff and similarsituatjons.We are alsounableto provideasistanceon callssuchas "l sawa strangeperson enterthe garage..."Suspicious activityand loud partiesshouldbe reportedto the police. Breakandenter and/orvandalism to yourautomobiles or suites shouldbe reportedto the policedepanment. Pleasefeel free to report floods,brokenwater lines,fires,fire alarms,stuckelevators,garagegatesnot workingandothersimilarbuilding/property issues immediate requiring attention. The 24-houranswering serviceis not available for generalinquiriesconcerning accounts, councilpoliciesand other matterswhichareregularadministration items,
Page4 of 4
BCs-536/2007 Seotmin
