minutes of councit meeting strata pian bcs.535
MINUTESOF COUNCITMEETING STRATAPIAN BCS.535 DEVONSHIRE On Thursday, Roomat 2083 July10, 2008 at 6:30 p.m.in theMeeting West33'oAvenue, Vancouver, B.C. PRESENT:
Fraser Roberta RyanGreen PeterRodgers
(President) (Treasurer)
Unit#212 Unit#424 Unit#416
REGR.ETS:
BorisObrknezev PhilGriffith WarkMcGregor
(VicePresident)
Unit#406 unit #426 Unit#32O
GUEST:
KenWebber- Resident Caretaker
(6:3Op.m.- 6:40p.m.)
STRATAAGENT: VIadPostelnicu, Ph.D.,Vancouver C$ndominium Ltd. Services Themeeting wascalledto orderat 6:30 p.m. R.ESIDENT CARETAKER'S REPORT The strau councilreviewedthe monthlyandthe work of the residentcaretakerandaddressed the issues asnecessary, MINUTES It wasmoved,seconded andcarriedto adoptthe minutes of the June12, 2OOBcouncilmeeting ascirculated. FINANCIAT REPORT I.
MonthlyStatement:After reviewanddiscussion, it lwasmoved,seconded andcarriedto adoptthe lune , 2OO8financialstatement,aspresentpd.Any ownerwishinga copyof the stratacorporation's financial statements shouldcontabtVancouver Condominium Services Ltd.duringregularbusiness hours,9:00 a,m.to 4130p,m.,Mondayto Friday.
2.
AccountBalances:The currentbalances for the 5d monthas at June30, 2008 in the appropriate fundsareasfollowsr
PageI of 5
'lulmin BCS-536/2008
. . . .
TotalCashBalance $ 1 5 2 ,6 4 2 (including pRFBalance) (Contingency CRFBalance Reserve Fund) $142,657 Yearto Datelncome $156,787 Yearto DateExpenses$ I 3 7 ,5 9 5
BUSINESS AR.ISING
t.
Security lssues: lt was brought the individualis hiding behind the cementpillar main lobby door trying to get fraudulent are going in our out, sneakingbehind them
of the council that the enterphone next to th€ into the building when residents th€ door closes.
Council would like to ask all owners to make sure that all exterior doors are properly closed and locked behind them when leaving or going into the building to prevent the accessof any unauthorized All owners are also reminded that the same procedure should apply when in or out of the underground parkade. It was also brought to the attention of stealing gas from the tanks of the cars would like to ask all residents to report any caretakeror to the police, as appropriate.
that it might be an individual underground parkade. Council activity to the r€sident
2.
AnnualFireTest- SecondInspection:lt wasnotpdthat the secondinspection of the annualfiretestis currentlybeingscheduled. Proper will be oostedin duetime.
3.
BylawEnforcement:The stratacouncilis c bylaws.After reviewanddiscussion, councilrequ to threeownersrequesting themto complywith storage, exteriorappearance andsmoking on (limit
4.
PolygonEnvelopeReview- Notification: Followingdiscussions at the previousmeeting,
to enforcing the stratacorporation the agentto sendcorrespondence stratacorporationbylawsregarding commonproperty,
the agent presented council with correspondencesent to the developer, Polygon Constructionand to the stratacorporationinsurer,BFL Canadathat all the maintenance
work recommended in the buildingenvelope warrarityreviewpreparedby the developer hasbeensuccessfully completed.
5.
PartitionFences Maintenance: It wasnotedthat Fo{rdaBuildingMaintenance successfully completed the powerwashing andstaining floorwoodpartitionfences. of all grourfrd
6.
Cym LightingUpgrades: The agent advised successfully completedthe gym lightingupgradesproject. After reviewand discussion, councildecidedto continuethe replacement of the old pot lightswith newenergyefficient onesall aroundthe building. BC5-5 3612008lulmin
7.
Morrison HershfieldEnvelopeReport: The agentpresentedcouncilwith the five-year buildingenvelopewarrantyreviewconductedby MorrisonHershfield, to identifythe possible deficiencies that may be coveredby the deyeloper's five-year warrantyterm that expiresin November,2008, Following of the report,the an in-depthreviewandanalysis agentadvisedcouncilthat a copy will be forwardeflto PolygonConstruction requesting themto carryout the corrective actionfor the itemslistedas deficiencies to be covered underwarrantywithinthe next 60 days, Councilalsorequested the agentto obtaina quotationand proceedwith the itemsthat needto be addressed as part of the regular maintenance. The statusof completionfor both categorieswill be reviewedat the September, 2008 councilmeeting,
COR.RESPONDENCE Owners areinvitedtowritecouncil viathemanagement company regarding anystratamatters. 1.
wasreceivedfrom an ownercomplaining Correspondence aboutloud noisesemanating from a neighbouring unit at late,inappropriate nig$thours,disturbing the residentiand becoming a nuisance,After reviewand discussion, councilrequested the agentto send correspondence both to the residenttenantiand to the non'resident ownersof that unit requesting them to complywith the stratacorporationbylaws,advising them aboutthe particulars of the complaint, requesting themto respondbackin writingwithinsevendays if they disagreewith the complaint,if they considerthat the impositionof a fine in this instance wouldbe inappropriate for any reasons, or if they wishto presenttheir positionin personat a councilmeeting,
2.
Correspondence was receivedfrom an ownerregafdingmaintenance issues whichhave alreadybeenaddressed by thecaretaker.
3,
Correspondence was receivedfrom an owner requestingcouncil'spermissionto install hardwood floorsin theirunitandpresenting floorandthe soundsamples of the hardwood proofingunderlayto be installed, as well as the teqhnical specifications of the underlay, After reviewand discussion, councilnotedthat the presented materialmet the technical parameters requiredby the stratacorporation andvofedin favourof the request according to thestratacorporation bylaws.
NEW BUSINESS l.
PML Quote: The agentpresentedcouncllwith a quotationfrom PML followingtheir regularscheduled maintenance inspection advisingthat the electricalcomponentof a pump domestic hot waterrecirculation is corrodedandthe pumpis in needof replacement for an estimated amountof $767 plusGST, After rbviewanddiscussion, councilvotedin favourof replacement.
Page3 of 5
BCS-5 36120O8 lulmin
2,
PoolAccess:All ownenwhosefobsdo not work$roperlyon the outdoorpoolgateare requested to provide theserialnumber of themalfurictioning fobto theresident caretaker, KenWebber.Theinformation will beforwarded to Gateway Property Management which willcorrectthedeficiencies on a weeklybasis, everyFriday.
Therebeingno furtherbusiness, themeeting wasadiourne{ at 7:2s p.m. Thenextmeeting will be heldon Thursday, september I l, 2008 at 6:30 p.m.in the MeetingRoomat 20g3 west 33'oAvenue, Vancouver.
VladPostelnicu, Ph.D. Vancouver Condominium Services Ltd. #4OO- 1281WestGeorgia Street Vancouver, B.C. v6E 317 Telephone: (24-HourEmergency 604-684-6291 Services Tollfree: 1-877-684-6291 Faxt604-684-1539 VP/ae
Page4 of 5
BCS-536/2OOB ,ulmin
Fraser Roberta RyanGreen PeterRodgers
(President) (Treasurer)
Unit#212 Unit#424 Unit#416
REGR.ETS:
BorisObrknezev PhilGriffith WarkMcGregor
(VicePresident)
Unit#406 unit #426 Unit#32O
GUEST:
KenWebber- Resident Caretaker
(6:3Op.m.- 6:40p.m.)
STRATAAGENT: VIadPostelnicu, Ph.D.,Vancouver C$ndominium Ltd. Services Themeeting wascalledto orderat 6:30 p.m. R.ESIDENT CARETAKER'S REPORT The strau councilreviewedthe monthlyandthe work of the residentcaretakerandaddressed the issues asnecessary, MINUTES It wasmoved,seconded andcarriedto adoptthe minutes of the June12, 2OOBcouncilmeeting ascirculated. FINANCIAT REPORT I.
MonthlyStatement:After reviewanddiscussion, it lwasmoved,seconded andcarriedto adoptthe lune , 2OO8financialstatement,aspresentpd.Any ownerwishinga copyof the stratacorporation's financial statements shouldcontabtVancouver Condominium Services Ltd.duringregularbusiness hours,9:00 a,m.to 4130p,m.,Mondayto Friday.
2.
AccountBalances:The currentbalances for the 5d monthas at June30, 2008 in the appropriate fundsareasfollowsr
PageI of 5
'lulmin BCS-536/2008
. . . .
TotalCashBalance $ 1 5 2 ,6 4 2 (including pRFBalance) (Contingency CRFBalance Reserve Fund) $142,657 Yearto Datelncome $156,787 Yearto DateExpenses$ I 3 7 ,5 9 5
BUSINESS AR.ISING
t.
Security lssues: lt was brought the individualis hiding behind the cementpillar main lobby door trying to get fraudulent are going in our out, sneakingbehind them
of the council that the enterphone next to th€ into the building when residents th€ door closes.
Council would like to ask all owners to make sure that all exterior doors are properly closed and locked behind them when leaving or going into the building to prevent the accessof any unauthorized All owners are also reminded that the same procedure should apply when in or out of the underground parkade. It was also brought to the attention of stealing gas from the tanks of the cars would like to ask all residents to report any caretakeror to the police, as appropriate.
that it might be an individual underground parkade. Council activity to the r€sident
2.
AnnualFireTest- SecondInspection:lt wasnotpdthat the secondinspection of the annualfiretestis currentlybeingscheduled. Proper will be oostedin duetime.
3.
BylawEnforcement:The stratacouncilis c bylaws.After reviewanddiscussion, councilrequ to threeownersrequesting themto complywith storage, exteriorappearance andsmoking on (limit
4.
PolygonEnvelopeReview- Notification: Followingdiscussions at the previousmeeting,
to enforcing the stratacorporation the agentto sendcorrespondence stratacorporationbylawsregarding commonproperty,
the agent presented council with correspondencesent to the developer, Polygon Constructionand to the stratacorporationinsurer,BFL Canadathat all the maintenance
work recommended in the buildingenvelope warrarityreviewpreparedby the developer hasbeensuccessfully completed.
5.
PartitionFences Maintenance: It wasnotedthat Fo{rdaBuildingMaintenance successfully completed the powerwashing andstaining floorwoodpartitionfences. of all grourfrd
6.
Cym LightingUpgrades: The agent advised successfully completedthe gym lightingupgradesproject. After reviewand discussion, councildecidedto continuethe replacement of the old pot lightswith newenergyefficient onesall aroundthe building. BC5-5 3612008lulmin
7.
Morrison HershfieldEnvelopeReport: The agentpresentedcouncilwith the five-year buildingenvelopewarrantyreviewconductedby MorrisonHershfield, to identifythe possible deficiencies that may be coveredby the deyeloper's five-year warrantyterm that expiresin November,2008, Following of the report,the an in-depthreviewandanalysis agentadvisedcouncilthat a copy will be forwardeflto PolygonConstruction requesting themto carryout the corrective actionfor the itemslistedas deficiencies to be covered underwarrantywithinthe next 60 days, Councilalsorequested the agentto obtaina quotationand proceedwith the itemsthat needto be addressed as part of the regular maintenance. The statusof completionfor both categorieswill be reviewedat the September, 2008 councilmeeting,
COR.RESPONDENCE Owners areinvitedtowritecouncil viathemanagement company regarding anystratamatters. 1.
wasreceivedfrom an ownercomplaining Correspondence aboutloud noisesemanating from a neighbouring unit at late,inappropriate nig$thours,disturbing the residentiand becoming a nuisance,After reviewand discussion, councilrequested the agentto send correspondence both to the residenttenantiand to the non'resident ownersof that unit requesting them to complywith the stratacorporationbylaws,advising them aboutthe particulars of the complaint, requesting themto respondbackin writingwithinsevendays if they disagreewith the complaint,if they considerthat the impositionof a fine in this instance wouldbe inappropriate for any reasons, or if they wishto presenttheir positionin personat a councilmeeting,
2.
Correspondence was receivedfrom an ownerregafdingmaintenance issues whichhave alreadybeenaddressed by thecaretaker.
3,
Correspondence was receivedfrom an owner requestingcouncil'spermissionto install hardwood floorsin theirunitandpresenting floorandthe soundsamples of the hardwood proofingunderlayto be installed, as well as the teqhnical specifications of the underlay, After reviewand discussion, councilnotedthat the presented materialmet the technical parameters requiredby the stratacorporation andvofedin favourof the request according to thestratacorporation bylaws.
NEW BUSINESS l.
PML Quote: The agentpresentedcouncllwith a quotationfrom PML followingtheir regularscheduled maintenance inspection advisingthat the electricalcomponentof a pump domestic hot waterrecirculation is corrodedandthe pumpis in needof replacement for an estimated amountof $767 plusGST, After rbviewanddiscussion, councilvotedin favourof replacement.
Page3 of 5
BCS-5 36120O8 lulmin
2,
PoolAccess:All ownenwhosefobsdo not work$roperlyon the outdoorpoolgateare requested to provide theserialnumber of themalfurictioning fobto theresident caretaker, KenWebber.Theinformation will beforwarded to Gateway Property Management which willcorrectthedeficiencies on a weeklybasis, everyFriday.
Therebeingno furtherbusiness, themeeting wasadiourne{ at 7:2s p.m. Thenextmeeting will be heldon Thursday, september I l, 2008 at 6:30 p.m.in the MeetingRoomat 20g3 west 33'oAvenue, Vancouver.
VladPostelnicu, Ph.D. Vancouver Condominium Services Ltd. #4OO- 1281WestGeorgia Street Vancouver, B.C. v6E 317 Telephone: (24-HourEmergency 604-684-6291 Services Tollfree: 1-877-684-6291 Faxt604-684-1539 VP/ae
Page4 of 5
BCS-536/2OOB ,ulmin
