FTSA: Meeting Minutes March 14, 2016 Executive Board Members 1
FTSA: Meeting Minutes March 14, 2016 Executive Board Members Secretary (Kim Murray) Treasurer (Tony Pastore) Travel Coordinator (Chris Conti) At-Large Executive Board Member (John Swanson, Interim) Field Coordinator (Bill Anthony) Vice President (Tom Boracci) President (Cathy Anthony)
Present Present Absent Present Present Present Present
1. New Business a. Minutes i) Minutes from the February meeting were approved. Minutes are posted on the FTSA website. b. Registration Form i) The proposed registration form for 2016 was discussed with the board. ii) Suggestion to remove the “Age on” line from the form to align with US Youth Soccer age changes. iii) Form approved by the board. c. 2016 Budget i) The 2016 budget was provided to the Executive Board for a second review. (1) Amount budgeted for nets was increased. (2) Amount budgeted for referee fees may be increased if the FTSA enters into an agreement with neighboring communities and the fees charged are higher than in Florence. ii) Budget was approved pending changes listed above. d. Equipment i) Several of the small pop-up nets used for practices are broken and must be replaced. ii) Replacing the pop-up nets with a sturdier rebounder was discussed. Some pop-up nets will be replaced and a long-term plan to purchase rebounders will be developed. e. Sponsorship Form i) A new sponsorship form was drafted. ii) Approved by the board as written.
2 2. Treasurer Report (Tony Pastore) a. Account Update Travel Team Flames Freedom Fury Lightning Rebels Renegades Splash Storm Wild
Balance 921.74 1297.59 314.20 4435.16 424.42 1451.28 58.84 429.23 4563.73
Association Balance Travel Total MS Irrigation Fund Baldorossi 2016 Recreation Balance
40517.93 11306.63 2000.00 600.00 26611.30
b. Travel Accounting i) Travel coaches are reminded to deposit all monies through the Treasurer and requests checks for all payments. A consistent process ensures all transactions are appropriately documented. c. 501(c)3 i) The process for obtaining tax exempt status is proceeding. A long-range plan has been developed and the FTSA is confident the process will completed shortly. 3. Vice President Report (Tom Boracci) a. Photo Vendors i) Five vendors are being considered for 2016 rec photos. ii) Decision will be made in June. b. By-laws i) Three items to discuss (1) Scholarship (2) Age by birth year (3) Travel players and recreation soccer requirements ii) First discussion will take place later this month. 4. Field Coordinator Report (Bill Anthony) a. Master Schedule i) All games have been scheduled. Two days (March 20 and April 3) have home games scheduled all day. Parking will be an issue at the Marter Complex on those days. ii) The FTSA will work with the township to determine if additional parking is possible at Marter. b. Veteran’s Field FTSA Minutes March 14, 2016
3 i) One of the lights at the field is not functioning. ii) FTSA will contact a local electrician for repairs.
FTSA Minutes March 14, 2016
Present Present Absent Present Present Present Present
1. New Business a. Minutes i) Minutes from the February meeting were approved. Minutes are posted on the FTSA website. b. Registration Form i) The proposed registration form for 2016 was discussed with the board. ii) Suggestion to remove the “Age on” line from the form to align with US Youth Soccer age changes. iii) Form approved by the board. c. 2016 Budget i) The 2016 budget was provided to the Executive Board for a second review. (1) Amount budgeted for nets was increased. (2) Amount budgeted for referee fees may be increased if the FTSA enters into an agreement with neighboring communities and the fees charged are higher than in Florence. ii) Budget was approved pending changes listed above. d. Equipment i) Several of the small pop-up nets used for practices are broken and must be replaced. ii) Replacing the pop-up nets with a sturdier rebounder was discussed. Some pop-up nets will be replaced and a long-term plan to purchase rebounders will be developed. e. Sponsorship Form i) A new sponsorship form was drafted. ii) Approved by the board as written.
2 2. Treasurer Report (Tony Pastore) a. Account Update Travel Team Flames Freedom Fury Lightning Rebels Renegades Splash Storm Wild
Balance 921.74 1297.59 314.20 4435.16 424.42 1451.28 58.84 429.23 4563.73
Association Balance Travel Total MS Irrigation Fund Baldorossi 2016 Recreation Balance
40517.93 11306.63 2000.00 600.00 26611.30
b. Travel Accounting i) Travel coaches are reminded to deposit all monies through the Treasurer and requests checks for all payments. A consistent process ensures all transactions are appropriately documented. c. 501(c)3 i) The process for obtaining tax exempt status is proceeding. A long-range plan has been developed and the FTSA is confident the process will completed shortly. 3. Vice President Report (Tom Boracci) a. Photo Vendors i) Five vendors are being considered for 2016 rec photos. ii) Decision will be made in June. b. By-laws i) Three items to discuss (1) Scholarship (2) Age by birth year (3) Travel players and recreation soccer requirements ii) First discussion will take place later this month. 4. Field Coordinator Report (Bill Anthony) a. Master Schedule i) All games have been scheduled. Two days (March 20 and April 3) have home games scheduled all day. Parking will be an issue at the Marter Complex on those days. ii) The FTSA will work with the township to determine if additional parking is possible at Marter. b. Veteran’s Field FTSA Minutes March 14, 2016
3 i) One of the lights at the field is not functioning. ii) FTSA will contact a local electrician for repairs.
FTSA Minutes March 14, 2016
