Simley Girls Hockey Boosters
Simley Girls Hockey Boosters (SGHB) – MINUTES Board Members President: Vice President: Treasurer: Secretary: Fundraising Chair: Member at Large Vol. Coordinator
Andy Biggs Brian Wicke Janeann Muller Julie Rushton Karen Matthews Mike Friske Amy Woog Patnode
April 30, 2015 Matthews Home Coaches Varsity Head Coach: Varsity Assistant Coach: Varsity Assistant Coach: JV Head Coach: Goalie Coach: Website Genius:
Tom Patnode Nate Kazek Luke Beaudoin Luke Beaudoin Jeff Hauck Doug Bernstein
Meeting attendees: Andy Biggs, Michelle Biggs, Julie Rushton, Amy Woog Patnode, Tom Patnode
Previous meeting minutes were distributed. Karen would review and get back to Julie. Doug would publish
Note: March meeting was held at the March 1st Hockey Banquet brunch. The event was well attended and from family comments, it was determined that the board schedule the annual event for a Sunday brunch. New Captains announced – Jaclyn Bergum, Lexi Muller, Emma Tschida
2015 Fund Raising was reviewed - Identified the highest grossing programs and determined these will be annual events o Grocery Bagging at Cub – last year 1x we will contact Cub and see if we can get 2 dates this coming year o VFW – Taco & Spaghetti Feed and Meat Raffle – Karen will contact them and get dates for the 15-16 season o Chuck-A-Puck – fan favorite o Gerten’s – Poinsettia & plant card – no cost to us and we have good results o Applebee’s period break /puck shoot – Karen will contact again for 15-16 season o Spaghetti Dinner (includes meat raffle, silent auction) o Andy to get logo from Total Construction
Events for upcoming season o IGH Days parade September 12th – forms need to be completed and in before July 31st Julie will complete form o Senior Night o Teacher Appreciation o Youth Night / pennant signing o Skate with the Spartans – we participate we don’t organize
Coaches update: o Tom reported we have a $700 credit from Bauer o Will send equipment out to be cleaned and sanitized o Inventory of equipment – identify items needing replacement - currently have some old equipment etc. that isn’t used this will be taken to Play-it-Again and credit will be used to purchase Sock and/or Stick tape to be used by the team. o Continue talks with Grove to create a JV locker room – team bonding – airing out equipment prolongs the life 1
o o o
Budget Review for Equipment needs Quick overview of the bank account; the 2014-2015 season started with approximately $7,000 and through the years fundraising and payout of expense the 2015-2015 season will start with approximately $11,000. BUDGET - Discussed what the budget needs for a 3-5 year equipment plan o Helmets (critical to the safety of players) $120.00 35 $4,500 3 years o Pants $100.00 35 $3,500 3 years o Gloves $100.00 35 $3,500 3 years o Jerseys $ 96.00 75 $7,200 3 years o Socks $ 15.25 75 $1,143 2 years $19,843
Discussed cleaning locker room floors / adding tiles – Talk with Grove when ice removed flooding in the locker rooms WI-FI for locker room – help with homework and watching highlights 2018 – School district will contribute $3,000to girl’s hockey
Would like to purchase bags this year, Tom will look into pricing and would be returned at the end of the season Hockey equipment owned by the booster club with the exception of goalie equipment – which the booster club gives a stipend to the goalie families to be used to help with the cost of equipment replacement o At the last meeting it was approved that $500.00 would be giving to goalies 6 times for a total of $3000 May need to purchase 5-6 additional helmets $700.00 needed for 15-16. Need to begin budgeting $7,000 annually for equipment replacement and will replace as needed versus everything new every 3 years. This will help with the fundraising.
Discussed booster fees – want to keep them at $200.00 – donation to the booster club (non-profit and tax deductable) Captains practice $50.00 and are used to help pay for ice time and not tax deductable.
Other costs – getting Jessie Sanpair to run practices – professional NHL experience $100 hr. for 10 days – $1,000.00
Carrie Landbury may be able to help with summer and will be on the bench
Coaching stipend $4,200 Nate; $4,200 Luke and $1,400 Hauck. Jordan comes to every practice and game possible – would like to present him with a gift from the Booster club. Andy Biggs move and Karen Matthews second – all approved. Janeann picked up 2 Visa gift cards $500 each for a total of $1,000.00
NEW BUSINESS Events IGH Days Parade Float – new Captains will be asked to think up ideas for the Float theme and T-Shirts Annual Simley Girls Hockey Alumni Night group still too small for an existing “night” – we will announce visiting alumni during sponsorships Going forward – we will be giving alumni sweatshirts as gifts to our seniors to wear when the attend future games Need to identify event leaders for each event– get new families involved and take some of the responsibility off the board members Janeann sent out e-mails regarding the hockey scholarships to all seniors. Will contact Total Construction again to confirm their commitment to funding the scholarships Andy to follow up with Will Short for equipment trailer to transport to/from games 2
Andy Biggs Brian Wicke Janeann Muller Julie Rushton Karen Matthews Mike Friske Amy Woog Patnode
April 30, 2015 Matthews Home Coaches Varsity Head Coach: Varsity Assistant Coach: Varsity Assistant Coach: JV Head Coach: Goalie Coach: Website Genius:
Tom Patnode Nate Kazek Luke Beaudoin Luke Beaudoin Jeff Hauck Doug Bernstein
Meeting attendees: Andy Biggs, Michelle Biggs, Julie Rushton, Amy Woog Patnode, Tom Patnode
Previous meeting minutes were distributed. Karen would review and get back to Julie. Doug would publish
Note: March meeting was held at the March 1st Hockey Banquet brunch. The event was well attended and from family comments, it was determined that the board schedule the annual event for a Sunday brunch. New Captains announced – Jaclyn Bergum, Lexi Muller, Emma Tschida
2015 Fund Raising was reviewed - Identified the highest grossing programs and determined these will be annual events o Grocery Bagging at Cub – last year 1x we will contact Cub and see if we can get 2 dates this coming year o VFW – Taco & Spaghetti Feed and Meat Raffle – Karen will contact them and get dates for the 15-16 season o Chuck-A-Puck – fan favorite o Gerten’s – Poinsettia & plant card – no cost to us and we have good results o Applebee’s period break /puck shoot – Karen will contact again for 15-16 season o Spaghetti Dinner (includes meat raffle, silent auction) o Andy to get logo from Total Construction
Events for upcoming season o IGH Days parade September 12th – forms need to be completed and in before July 31st Julie will complete form o Senior Night o Teacher Appreciation o Youth Night / pennant signing o Skate with the Spartans – we participate we don’t organize
Coaches update: o Tom reported we have a $700 credit from Bauer o Will send equipment out to be cleaned and sanitized o Inventory of equipment – identify items needing replacement - currently have some old equipment etc. that isn’t used this will be taken to Play-it-Again and credit will be used to purchase Sock and/or Stick tape to be used by the team. o Continue talks with Grove to create a JV locker room – team bonding – airing out equipment prolongs the life 1
o o o
Budget Review for Equipment needs Quick overview of the bank account; the 2014-2015 season started with approximately $7,000 and through the years fundraising and payout of expense the 2015-2015 season will start with approximately $11,000. BUDGET - Discussed what the budget needs for a 3-5 year equipment plan o Helmets (critical to the safety of players) $120.00 35 $4,500 3 years o Pants $100.00 35 $3,500 3 years o Gloves $100.00 35 $3,500 3 years o Jerseys $ 96.00 75 $7,200 3 years o Socks $ 15.25 75 $1,143 2 years $19,843
Discussed cleaning locker room floors / adding tiles – Talk with Grove when ice removed flooding in the locker rooms WI-FI for locker room – help with homework and watching highlights 2018 – School district will contribute $3,000to girl’s hockey
Would like to purchase bags this year, Tom will look into pricing and would be returned at the end of the season Hockey equipment owned by the booster club with the exception of goalie equipment – which the booster club gives a stipend to the goalie families to be used to help with the cost of equipment replacement o At the last meeting it was approved that $500.00 would be giving to goalies 6 times for a total of $3000 May need to purchase 5-6 additional helmets $700.00 needed for 15-16. Need to begin budgeting $7,000 annually for equipment replacement and will replace as needed versus everything new every 3 years. This will help with the fundraising.
Discussed booster fees – want to keep them at $200.00 – donation to the booster club (non-profit and tax deductable) Captains practice $50.00 and are used to help pay for ice time and not tax deductable.
Other costs – getting Jessie Sanpair to run practices – professional NHL experience $100 hr. for 10 days – $1,000.00
Carrie Landbury may be able to help with summer and will be on the bench
Coaching stipend $4,200 Nate; $4,200 Luke and $1,400 Hauck. Jordan comes to every practice and game possible – would like to present him with a gift from the Booster club. Andy Biggs move and Karen Matthews second – all approved. Janeann picked up 2 Visa gift cards $500 each for a total of $1,000.00
NEW BUSINESS Events IGH Days Parade Float – new Captains will be asked to think up ideas for the Float theme and T-Shirts Annual Simley Girls Hockey Alumni Night group still too small for an existing “night” – we will announce visiting alumni during sponsorships Going forward – we will be giving alumni sweatshirts as gifts to our seniors to wear when the attend future games Need to identify event leaders for each event– get new families involved and take some of the responsibility off the board members Janeann sent out e-mails regarding the hockey scholarships to all seniors. Will contact Total Construction again to confirm their commitment to funding the scholarships Andy to follow up with Will Short for equipment trailer to transport to/from games 2
