DODGE COUNTY WILDCAT HOCKEY BOOSTER CLUB MINUTES ...
DODGE COUNTY WILDCAT HOCKEY BOOSTER CLUB MINUTES November 10, 2014 ATTENDEES: Brad Wick, Tom Rasmussen, Tressa Smallbrock, Paul Colvin, Mark Freerksen, Mike Shupert, Cathy Shupert, Scott Sherden, Jackie Yeigh, Andrea Berg, Tim Lewis, Brenda Bidwell, Dan Bidwell, Stephanie Kraus, Jeff Kraus, Amy Borgstrom, Deb Robinson, Doug Robinson, Suzzi Strunk, Tina Suhr, Mary Shelton, Pam Rasmussen, Chad Smallbrock
November 2014 Meeting was called to order at 7:05pm October 2014 Minutes Motion to Approve / 2ND / Approved Treasurer’s Report Motion to Approve / 2ND / Approved HS Boys Team Update No update at this time HS Girls Team Update No update at this time Spaghetti Dinner No update at this time Raffle/Ticket Update Mary S. reported that the boys’ team will be getting their tickets at their team meeting tomorrow. The committee has set 12 dates to sell extra raffle tickets at area businesses, youth practices, etc. Members will be able to earn volunteer hours. Wildcat Cards and Spaghetti Dinner tickets will also be available for sale. The program Sign-Up Genius was suggested for volunteer hours. Mary suggested the idea of co-op players possibly getting permission from their AD to sell at school events. There are 2500 tickets printed. Game Day Program Sponsor Report No update at this time Wildcat Cards The cards have been distributed to the girls’ team and the boys’ team will receive them at their team meeting tomorrow. In total, there were 500 extra cards purchased for $50 which was covered by a donation. Options to sell the additional cards were discussed. Motion: to offer the families that took advantage of the Wildcat Card Program this year the option to buy the additional Wildcat Cards at 50% the face value ($5 each).-Jeff Kraus / 2nd- Todd Shelton / Approved Old Business Special Booster Meeting o At the last Special Booster meeting there were four options in regards to the larger structure of the club. There was a consensus that the Booster Club continue with the two teams together. o The next Special Booster Meeting will be held following the regular Booster Club Meeting Boys Team Co-op Night o The boys’ team will have Co-op Night only on November 22nd. Lisa W. will get information sent for articles and school announcements. Andrea B. is creating a flyer to distribute. Players will also distribute information thru social media. New Business Marketing Committee Report o Members of the committee include Booster Members and a rep from DCYH Concessions. The group met to support the program and increase community support. The committee has several ideas including: Team Co-op Nights, newspaper articles, free tickets for fans on a day that both boys and girls teams play,
showcasing a player at each game and announcing which co-op town they are from, raffle and drawings for jerseys, and special deals with concession stand items. Motion: If the Marketing Committee is in need of funds, it can be presented to the Executive Committee for approval. -Steph Kraus / 2nd- Deb Robinson / Approved
Team Funding o There was discussion about team funding and re-visiting the approved amount. Motion: to return the team funding for each team to $1500. – Jeremy Gunderson / 2nd- Chad Smallbrock / Approved Game Day Programs o Doug R. shared that he will no longer have access to the printing resources that he has had in the past and he is able to make copies for the girls’ team only at this time. There was discussion of paper donations from Jeff K. and printing capability by Suzzi S. There are typically 50 copies 8x11 per team per game. Due to the short time frame before the girls’ first game, Robinson’s are willing to create the girl’s team master and work with Suzzi S. to do the boy’s team master. Roster and game information can be obtained from the State HS League website. It was decided that the club would work together for this first game and Brad W. would be in contact with the school for future printing options. Additional AM Ice- Boys Team o It was brought to the Booster that the boy’s team had an AM and PM practice today. This additional AM ice time has not been approved by the club. Brad W. reported that the boys’ team had morning and afternoon practice today. He said that he has contacted the rink and there will be no further AM practices scheduled. Brad said that the coach was not contacted or communicated with in regards to this. Discussion with Kasson AD o Brad summarized his conversation with the Kasson-Mantorville and shared that with our current agreement it is outside the realm of WHBC to determine ice-time or eligibility. We are an organization and are responsible for paying the ice bill. o There was discussion in regards to Captain’s Practice being outside of the agreement with the school and is a resource that could be monitored by the Booster Club. Brad W. stated that this resource is one that could be monitored, but made an executive decision to allow unpaid players to participate. Adjourn o Meeting was adjourned at 8:07pm. Motion to Adjourn / 2ND / Approved
November 2014 Meeting was called to order at 7:05pm October 2014 Minutes Motion to Approve / 2ND / Approved Treasurer’s Report Motion to Approve / 2ND / Approved HS Boys Team Update No update at this time HS Girls Team Update No update at this time Spaghetti Dinner No update at this time Raffle/Ticket Update Mary S. reported that the boys’ team will be getting their tickets at their team meeting tomorrow. The committee has set 12 dates to sell extra raffle tickets at area businesses, youth practices, etc. Members will be able to earn volunteer hours. Wildcat Cards and Spaghetti Dinner tickets will also be available for sale. The program Sign-Up Genius was suggested for volunteer hours. Mary suggested the idea of co-op players possibly getting permission from their AD to sell at school events. There are 2500 tickets printed. Game Day Program Sponsor Report No update at this time Wildcat Cards The cards have been distributed to the girls’ team and the boys’ team will receive them at their team meeting tomorrow. In total, there were 500 extra cards purchased for $50 which was covered by a donation. Options to sell the additional cards were discussed. Motion: to offer the families that took advantage of the Wildcat Card Program this year the option to buy the additional Wildcat Cards at 50% the face value ($5 each).-Jeff Kraus / 2nd- Todd Shelton / Approved Old Business Special Booster Meeting o At the last Special Booster meeting there were four options in regards to the larger structure of the club. There was a consensus that the Booster Club continue with the two teams together. o The next Special Booster Meeting will be held following the regular Booster Club Meeting Boys Team Co-op Night o The boys’ team will have Co-op Night only on November 22nd. Lisa W. will get information sent for articles and school announcements. Andrea B. is creating a flyer to distribute. Players will also distribute information thru social media. New Business Marketing Committee Report o Members of the committee include Booster Members and a rep from DCYH Concessions. The group met to support the program and increase community support. The committee has several ideas including: Team Co-op Nights, newspaper articles, free tickets for fans on a day that both boys and girls teams play,
showcasing a player at each game and announcing which co-op town they are from, raffle and drawings for jerseys, and special deals with concession stand items. Motion: If the Marketing Committee is in need of funds, it can be presented to the Executive Committee for approval. -Steph Kraus / 2nd- Deb Robinson / Approved
Team Funding o There was discussion about team funding and re-visiting the approved amount. Motion: to return the team funding for each team to $1500. – Jeremy Gunderson / 2nd- Chad Smallbrock / Approved Game Day Programs o Doug R. shared that he will no longer have access to the printing resources that he has had in the past and he is able to make copies for the girls’ team only at this time. There was discussion of paper donations from Jeff K. and printing capability by Suzzi S. There are typically 50 copies 8x11 per team per game. Due to the short time frame before the girls’ first game, Robinson’s are willing to create the girl’s team master and work with Suzzi S. to do the boy’s team master. Roster and game information can be obtained from the State HS League website. It was decided that the club would work together for this first game and Brad W. would be in contact with the school for future printing options. Additional AM Ice- Boys Team o It was brought to the Booster that the boy’s team had an AM and PM practice today. This additional AM ice time has not been approved by the club. Brad W. reported that the boys’ team had morning and afternoon practice today. He said that he has contacted the rink and there will be no further AM practices scheduled. Brad said that the coach was not contacted or communicated with in regards to this. Discussion with Kasson AD o Brad summarized his conversation with the Kasson-Mantorville and shared that with our current agreement it is outside the realm of WHBC to determine ice-time or eligibility. We are an organization and are responsible for paying the ice bill. o There was discussion in regards to Captain’s Practice being outside of the agreement with the school and is a resource that could be monitored by the Booster Club. Brad W. stated that this resource is one that could be monitored, but made an executive decision to allow unpaid players to participate. Adjourn o Meeting was adjourned at 8:07pm. Motion to Adjourn / 2ND / Approved
