Forestville Little League (FLL) Monthly Board Meeting
Forestville Little League (FLL) Monthly Board Meeting October 3, 2016 – 7:00 p.m. Bristol Library Present: Doug Allegrini, Debora Allegrini, Gary Curran, Trevor DePass, Amy Deprey, Jeremy Deprey, , Christine Harkey, Steve Joclyn, Tracy Koscho, Hank Lodge proxy for Scott Lodge, Caren Maglio proxy for Rick Maglio, Joe Philippon, Gordon Schenck, Vicky Sirica, Corey Simard, Tom Smith, Dean Varano, Courtney Wilson (Late: Clayton Roberts) Excused: Pete Crowley
I. II.
Call to Order - Motion by Jeremy/ seconded by Vicky/ approved unanimously. Public Comment – a. Jeremy : Recap of 2016 i. There were 252 registered kids this year which is up from 170 from 4 or 5 years ago. While FLL continues to grow each year, the numbers are down in the other leagues. In 2016 FLL had 1. 8 T-ball teams; 2. 8 Instructional teams; 3. 6 Minors teams; and 4. 3 Majors teams Bristol has 3 leagues – this is a testament to the parents and coaches – every year FLL improves, whereas leagues like Edgewood have become stagnant because they always did things the same way. ii. During the Watson tournament, League received numerous compliments on the facilities and the game play. iii. Thank you to the Board of Directors, the Parents and the Kids for making it such a successful season. iv. Accomplishments: 1. Opening of the new field. This field will be even better next year. Many thanks go out to Hank Lodge and Steve Joclyn for everything they have done in connection with this new field. 2. Eagle Scout Dugout Project a. Worked on the dugouts and added improvements like cubbies for helmets. b. There will eventually be a plaque on the dugouts recognizing the Eagle Scout project. 3. Shack – a. The shack committee did an amazing job this year keeping the shack staffed with volunteers. b. Shack brought in $11,000 more in revenue this year over last year with only an additional $700 spent on expenses.
Forestville Little League BOD Meeting October 3, 2016
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Forestville Little League (FLL) Monthly Board Meeting October 3, 2016 – 7:00 p.m. Bristol Library
b. Funds toward next year – i. League has $32,000 cash balance going into next year. - This money will be invested in equipment for the League and the fields. Up to $2,000 approved to research/do due diligence regarding the conversion of Watson into a dual purpose 50/70 field. - Would open up play to all of Bristol’s 13 year old players and allow FLL to keep our own players longer. Help prepare kids for the transition to a 60/90 field. a. b.
III.
IV.
Watson mound needs to be rebuilt Looking at inter-leaguing with Plainville next year (maybe even at minors level). Hank Lodge – Shack building needs repair.
c. President’s Note a. Jeremy explained that members of the new Board of Directors will be voted in during this meeting. No role is guaranteed from year to year. The members are then nominated and elected to specific board positions – no role is guaranteed from year to year – each board member must be voted into a position each year. b. All positions were named. Nominations to the 2016-2017 Board of Directors:
Nomination
By Whom
2nded by:
Jeremy Dean Amy Tracy Caren Rick Christine Gordon Courtney Vicky Steve Corey Gary Scott Joe John DeVoe
Jeremy Dean Tracy Amy Christine Christine Vicki Tracy Jeremy Christine Jeremy Jeremy Christine Scott Jeremy Jeremy
Vicky Christine Dean Vicky Tracy Jeremy Jeremy Vicky Dean Jeremy Vicky Dean Vicky Christine Dean Amy
Unanimously Approved Yes Yes Yes
Forestville Little League BOD Meeting October 3, 2016
Not Unanimously approved # Yes # No # Abstain x x x x x 16 1 x x x x x x x x x 16 1
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Forestville Little League (FLL) Monthly Board Meeting October 3, 2016 – 7:00 p.m. Bristol Library
V. Position Secretary President VP – Operations VP – Divisions Player Agent Treasurer Equipment Director Fundraiser * Safety Director Special Project Coordinator Information Coordinator T-Ball/Instructional Dir. Majors Director Auxilary BOD Rep Fall Ball Director
Nomination
By Whom
2nded by:
Tracy Jeremy Dean Scott Rick Amy Gary Christine* Courtney Steve
Jeremy Amy Jeremy Jeremy Jeremy Jeremy Jeremy Jeremy Jeremy Jeremy
Gordon Christine Vicky Joe Christine Dean Steve Dean Dean Scott
Unanimously Approved Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes
Joe
Jeremy
Caren
Yes
x
Vicky Gordon Corey Caren Corey
Jeremy Tracy Scott Jeremy Jeremy
Christine Vicki Gary Vicky Dean
Yes
x 9 5 x
Yes Yes
Not Unanimously approved # Yes # No # Abstain x x x x x X x x x x
4
1
OPEN POSITIONS: Field Director Minors Director Umpire & Chief
*Christine has accepted the Fundraising position on the condition that Caren Maglio will assist her – she does not have the time that is necessary to do the fundraising alone the job has become too large and time consuming. VI.
Close Election Meeting a. Motion by Jeremy / seconded by Steve/ approved - 14 yes and 3 abstain. b. Jeremy – Election meeting is adjorned – monthly board meeting will begin next. Anyone not on the Board that would like to stay for the Board meeting is welcome to stay
VII.
Public Comment a. Jeremy – would like to expand the Minors Director Role to include the transitional teams. Board Nominations for open positions:
VIII. Nomination
By Whom
2nded by:
Clay
Jeremy
Caren
Unanimously Approved yes
Forestville Little League BOD Meeting October 3, 2016
Not Unanimously approved # Yes # No # Abstain
Page 3
Forestville Little League (FLL) Monthly Board Meeting October 3, 2016 – 7:00 p.m. Bristol Library Position Minors Director
Nomination
By Whom
2nded by:
Clay
Jeremy
Vicky
Unanimously Approved
Not Unanimously approved # Yes # No # Abstain 13 1
a. Jeremy will reach out to John DeVoe, Brian and Pete regarding the Field Director Position; and will reach out to Jim to see if he is interested in the Umpire and Chief position. IX. X.
XI.
XII.
XIII.
XIV.
XV.
XVI.
Approve September Meeting Minutes – on hold – still members from Board that need to review the minutes. Approve Treasurer’s Report – a. Motion by Jeremy approve Treasurer’s Report /seconded by Steve /approved unanimously. Diamond Kings Clinic a. Dean reserved Diamond Kings for in-house Clinic $60 like last year i. Try to keep up relationship ii. Youth development Program – 1. Two for the kids 2. One for the coaches iii. FLL will list their name on our website. Fundraising for Girls Softball a. Hank Lodge is helping the girls’ softball fundraise to help build their own facility. This benefits the league because we will get the top field back. Movie Night a. Was a real success. It was a chance to bring the community together b. League made $300. Coaching Clinics a. Jeremy – maybe league will be able to put aside money for training for coaches next year. i. Big Al’s was offered last year but only a couple coaches took advantage of the clinic. Raffle Ticket Prizes / Sponsorships a. Christine – do you know what the prizes will be? i. Jeremy – they will mirror last year’s prizes (replace Herb’s gift card with Dick’s gift card). b. Christine – need support for sponsorships this year. i. Motion to establish a fundraising committee to help Christine by Dean / unanimous support Fall Cleanup a. Joe – should we pick a date now for Fall cleanup?
Forestville Little League BOD Meeting October 3, 2016
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Forestville Little League (FLL) Monthly Board Meeting October 3, 2016 – 7:00 p.m. Bristol Library
XVII.
i. November 5th with the 6th as a rain date. Close Meeting a. Motion by Jeremy / seconded by Corey/ unanimously approved.
Forestville Little League BOD Meeting October 3, 2016
Page 5
I. II.
Call to Order - Motion by Jeremy/ seconded by Vicky/ approved unanimously. Public Comment – a. Jeremy : Recap of 2016 i. There were 252 registered kids this year which is up from 170 from 4 or 5 years ago. While FLL continues to grow each year, the numbers are down in the other leagues. In 2016 FLL had 1. 8 T-ball teams; 2. 8 Instructional teams; 3. 6 Minors teams; and 4. 3 Majors teams Bristol has 3 leagues – this is a testament to the parents and coaches – every year FLL improves, whereas leagues like Edgewood have become stagnant because they always did things the same way. ii. During the Watson tournament, League received numerous compliments on the facilities and the game play. iii. Thank you to the Board of Directors, the Parents and the Kids for making it such a successful season. iv. Accomplishments: 1. Opening of the new field. This field will be even better next year. Many thanks go out to Hank Lodge and Steve Joclyn for everything they have done in connection with this new field. 2. Eagle Scout Dugout Project a. Worked on the dugouts and added improvements like cubbies for helmets. b. There will eventually be a plaque on the dugouts recognizing the Eagle Scout project. 3. Shack – a. The shack committee did an amazing job this year keeping the shack staffed with volunteers. b. Shack brought in $11,000 more in revenue this year over last year with only an additional $700 spent on expenses.
Forestville Little League BOD Meeting October 3, 2016
Page 1
Forestville Little League (FLL) Monthly Board Meeting October 3, 2016 – 7:00 p.m. Bristol Library
b. Funds toward next year – i. League has $32,000 cash balance going into next year. - This money will be invested in equipment for the League and the fields. Up to $2,000 approved to research/do due diligence regarding the conversion of Watson into a dual purpose 50/70 field. - Would open up play to all of Bristol’s 13 year old players and allow FLL to keep our own players longer. Help prepare kids for the transition to a 60/90 field. a. b.
III.
IV.
Watson mound needs to be rebuilt Looking at inter-leaguing with Plainville next year (maybe even at minors level). Hank Lodge – Shack building needs repair.
c. President’s Note a. Jeremy explained that members of the new Board of Directors will be voted in during this meeting. No role is guaranteed from year to year. The members are then nominated and elected to specific board positions – no role is guaranteed from year to year – each board member must be voted into a position each year. b. All positions were named. Nominations to the 2016-2017 Board of Directors:
Nomination
By Whom
2nded by:
Jeremy Dean Amy Tracy Caren Rick Christine Gordon Courtney Vicky Steve Corey Gary Scott Joe John DeVoe
Jeremy Dean Tracy Amy Christine Christine Vicki Tracy Jeremy Christine Jeremy Jeremy Christine Scott Jeremy Jeremy
Vicky Christine Dean Vicky Tracy Jeremy Jeremy Vicky Dean Jeremy Vicky Dean Vicky Christine Dean Amy
Unanimously Approved Yes Yes Yes
Forestville Little League BOD Meeting October 3, 2016
Not Unanimously approved # Yes # No # Abstain x x x x x 16 1 x x x x x x x x x 16 1
Page 2
Forestville Little League (FLL) Monthly Board Meeting October 3, 2016 – 7:00 p.m. Bristol Library
V. Position Secretary President VP – Operations VP – Divisions Player Agent Treasurer Equipment Director Fundraiser * Safety Director Special Project Coordinator Information Coordinator T-Ball/Instructional Dir. Majors Director Auxilary BOD Rep Fall Ball Director
Nomination
By Whom
2nded by:
Tracy Jeremy Dean Scott Rick Amy Gary Christine* Courtney Steve
Jeremy Amy Jeremy Jeremy Jeremy Jeremy Jeremy Jeremy Jeremy Jeremy
Gordon Christine Vicky Joe Christine Dean Steve Dean Dean Scott
Unanimously Approved Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes
Joe
Jeremy
Caren
Yes
x
Vicky Gordon Corey Caren Corey
Jeremy Tracy Scott Jeremy Jeremy
Christine Vicki Gary Vicky Dean
Yes
x 9 5 x
Yes Yes
Not Unanimously approved # Yes # No # Abstain x x x x x X x x x x
4
1
OPEN POSITIONS: Field Director Minors Director Umpire & Chief
*Christine has accepted the Fundraising position on the condition that Caren Maglio will assist her – she does not have the time that is necessary to do the fundraising alone the job has become too large and time consuming. VI.
Close Election Meeting a. Motion by Jeremy / seconded by Steve/ approved - 14 yes and 3 abstain. b. Jeremy – Election meeting is adjorned – monthly board meeting will begin next. Anyone not on the Board that would like to stay for the Board meeting is welcome to stay
VII.
Public Comment a. Jeremy – would like to expand the Minors Director Role to include the transitional teams. Board Nominations for open positions:
VIII. Nomination
By Whom
2nded by:
Clay
Jeremy
Caren
Unanimously Approved yes
Forestville Little League BOD Meeting October 3, 2016
Not Unanimously approved # Yes # No # Abstain
Page 3
Forestville Little League (FLL) Monthly Board Meeting October 3, 2016 – 7:00 p.m. Bristol Library Position Minors Director
Nomination
By Whom
2nded by:
Clay
Jeremy
Vicky
Unanimously Approved
Not Unanimously approved # Yes # No # Abstain 13 1
a. Jeremy will reach out to John DeVoe, Brian and Pete regarding the Field Director Position; and will reach out to Jim to see if he is interested in the Umpire and Chief position. IX. X.
XI.
XII.
XIII.
XIV.
XV.
XVI.
Approve September Meeting Minutes – on hold – still members from Board that need to review the minutes. Approve Treasurer’s Report – a. Motion by Jeremy approve Treasurer’s Report /seconded by Steve /approved unanimously. Diamond Kings Clinic a. Dean reserved Diamond Kings for in-house Clinic $60 like last year i. Try to keep up relationship ii. Youth development Program – 1. Two for the kids 2. One for the coaches iii. FLL will list their name on our website. Fundraising for Girls Softball a. Hank Lodge is helping the girls’ softball fundraise to help build their own facility. This benefits the league because we will get the top field back. Movie Night a. Was a real success. It was a chance to bring the community together b. League made $300. Coaching Clinics a. Jeremy – maybe league will be able to put aside money for training for coaches next year. i. Big Al’s was offered last year but only a couple coaches took advantage of the clinic. Raffle Ticket Prizes / Sponsorships a. Christine – do you know what the prizes will be? i. Jeremy – they will mirror last year’s prizes (replace Herb’s gift card with Dick’s gift card). b. Christine – need support for sponsorships this year. i. Motion to establish a fundraising committee to help Christine by Dean / unanimous support Fall Cleanup a. Joe – should we pick a date now for Fall cleanup?
Forestville Little League BOD Meeting October 3, 2016
Page 4
Forestville Little League (FLL) Monthly Board Meeting October 3, 2016 – 7:00 p.m. Bristol Library
XVII.
i. November 5th with the 6th as a rain date. Close Meeting a. Motion by Jeremy / seconded by Corey/ unanimously approved.
Forestville Little League BOD Meeting October 3, 2016
Page 5
