MAYRA MEETING MINUTES June 16, 2014
MAYRA MEETING MINUTES June 16, 2014 Present: Patti Miller, Lindsay Ashworth, Adam Nordenstrom, Kevin Braidey, Julie Cokley, Linda Rogers, Terry Llewellyn, Heather Stromberg Also present: Brett Baldwin, Jinx Greski, and Jane Skramstad Meeting called to order 7:46 p.m. Motion to approve May 2014 minutes - Adam Nordenstrom and Heather Stromberg seconds. Old Business: Outstanding invoice from Cambridge Isanti for $14,000 is still pending and needing more clarification. Both associations are looking for prior years invoices and will meet again to discuss. Pokegama Lake gambling - Jinx is still looking for a contact for MAYRA. Someone from MAYRA board needs to go to a meeting to see about getting some funding from their pull tab revenue. Sponsorship invoices will be mailed out and then followed up by a call if not paid. Picture contracts - It would be advantageous for MAYRA to have a contract with a photographer for an entire year, in writing and then dates for photos can be scheduled in advance to avoid some of the issues that seem to arise each year during ball season. Signature cards have been signed at both financial institutions. Kickoff party was a huge success thanks to all that helped! Keys - Civic Center is done. New locks for the warming house Conex Box, soccer shed and Fairview will be made and places in the office with labels for people that are running those areas. Freezers turned off at the Civic Center and the last full box of cookie dough will be stored at Lindsay’s daycare and brought back in October 2014. List of “To Do” items discussed for Civic Center. Brett will have them completed by September 1, 2014.
New Business: Fundraising Golf tournament August 23, 2014 at Springbrook Golf Course. $50 a person if registered by July 25th. 4 players per team. BBQ by Kyle Stanchfield. Committee members for this event are Patti, Christy Johnson, Adam Nordenstrom, Dusty Nelson, Trisha Gravning, and Jon Samuelson. Calendar Raffle Tickets – Discuss was held regarding holding everyone accountable for their calendar raffle sales. After discussion the follow motion was made by Adam Nordenstrom. Each family is required to participate in the calendar raffle fundraiser (same as past years). Each player is required to sell 5 - $20 calendars and return the monies to MAYRA by November 30 th. A $100 deposit check will be given to Jinx Greski, MAYRA Gambling Manager for the initial 5 calendars per player taken to be sold. If monies for that players raffle calendars are not turned in on November 30th, the deposit check will be cashed. IF the check for the calendar raffles does not clear the bank, a stop payment has been placed on the check or other circumstances arise that prevent MAYRA from collecting the $100 (or more depending on how many players a family has in the hockey program) that player will be redlined and will not be allowed to take the ice for practice or game until payment is made. Heather Stromberg 2nd’s the motion. Motion Passed. Kanabec County Fair Parade will take place on Saturday, July 26th. Lindsay will book us a spot for MAYRA with the fair board. Friday, July 25 and Saturday, July 26 Terry Lewellin will look into renting a hammer swing game to place by the beer gardens as a fundraiser. Girls co-op director Dave Dion has resigned Adam Nordenstrom has taken over until a permanent replacement can be designated. Fairview benches and outfield fence have been installed with money received from the MN Twins. Committee Reports: HockeyEstimated number for the upcoming season 24 Mites, 21 Squirts, 21 PeeWee, 6 Bantam, 6 10u, 14u 12u, 2 14u. Hockey working meeting sometime in June to get started on several projects and ideas such as tryouts, parent meeting before ice is in, waiving out, recruit (Braham, Isle, Milaca, and Hinckley).
Home Hockey Tournaments - Christy Thomas will continue as Hockey Tournament Director and needs to put an advertisement in the Let’s Play Hockey newspaper by July 1st. Dates and levels will be discussed at working meeting. Softball8 teams with 2 traveling at 12U level. Tball9 teams Baseball9 teams plus 1 - 5/6 grade = 10 teams Field improvements at Fairview have been partially done. New, portable, outfield fences have been installed and the benches have been updated. Bases and dirt will be done next, weather permitting. Flag FootballNothing to report at this time SoccerLindsay will be in touch with the Fresien family about holding another soccer camp in the fall. Warming HouseNeed to find community members interested in helping with the outdoor ice rinks for this season. SponsorshipNothing to report at this time FundraisingLook in to the brat stand, or indoor Garage sale, Hockey Day MN at Fish lake (fishing contest, BBQ, etc.) Civic Center ReportSee attached report. Brett is shopping for a new umbrella policy for Civic Center and MAYRA Concession stand lease needs to be paid for 2013/2014 season. MHS is using MCC for dryland training twice per week. Looking at holding dryland for MAYRA kids in the evening as well. Oversight Committee ReportJulie, Brett, and Joe will and have made a list of things to work on Debit Card ReportSee reports from Jane.
5 checks not cashed from October 2013 $100 deposit for the keys to the JC fields
Gambling Report-Jinx Greski See reports from Jinx. Motion to move pay the May monthly gambling bills – Julie Cokley and Linda Rogers approved. Motion made to transfer$5,000 from gambling account to general account by Lindsay Ashworth, second by Julie Cokley. Financial Report-Jane Skramstad See reports Four hockey tournament checks were not cashed PWB1 Little Falls, 10UA Grand Rapids, Bantam, and Detroit Lakes Motion made to pay the May monthly bills by Terry Lewellin, second by Adam Nordenstrom. General account needs more checks. Jane will re-order. Reminders: Hockey working meeting all board members who have players in the hockey program will be included in the hockey meetings. Meeting adjourned 9:37 pm. Next meeting Monday August 18, 6:30 p.m. at the Mora Civic Center
New Business: Fundraising Golf tournament August 23, 2014 at Springbrook Golf Course. $50 a person if registered by July 25th. 4 players per team. BBQ by Kyle Stanchfield. Committee members for this event are Patti, Christy Johnson, Adam Nordenstrom, Dusty Nelson, Trisha Gravning, and Jon Samuelson. Calendar Raffle Tickets – Discuss was held regarding holding everyone accountable for their calendar raffle sales. After discussion the follow motion was made by Adam Nordenstrom. Each family is required to participate in the calendar raffle fundraiser (same as past years). Each player is required to sell 5 - $20 calendars and return the monies to MAYRA by November 30 th. A $100 deposit check will be given to Jinx Greski, MAYRA Gambling Manager for the initial 5 calendars per player taken to be sold. If monies for that players raffle calendars are not turned in on November 30th, the deposit check will be cashed. IF the check for the calendar raffles does not clear the bank, a stop payment has been placed on the check or other circumstances arise that prevent MAYRA from collecting the $100 (or more depending on how many players a family has in the hockey program) that player will be redlined and will not be allowed to take the ice for practice or game until payment is made. Heather Stromberg 2nd’s the motion. Motion Passed. Kanabec County Fair Parade will take place on Saturday, July 26th. Lindsay will book us a spot for MAYRA with the fair board. Friday, July 25 and Saturday, July 26 Terry Lewellin will look into renting a hammer swing game to place by the beer gardens as a fundraiser. Girls co-op director Dave Dion has resigned Adam Nordenstrom has taken over until a permanent replacement can be designated. Fairview benches and outfield fence have been installed with money received from the MN Twins. Committee Reports: HockeyEstimated number for the upcoming season 24 Mites, 21 Squirts, 21 PeeWee, 6 Bantam, 6 10u, 14u 12u, 2 14u. Hockey working meeting sometime in June to get started on several projects and ideas such as tryouts, parent meeting before ice is in, waiving out, recruit (Braham, Isle, Milaca, and Hinckley).
Home Hockey Tournaments - Christy Thomas will continue as Hockey Tournament Director and needs to put an advertisement in the Let’s Play Hockey newspaper by July 1st. Dates and levels will be discussed at working meeting. Softball8 teams with 2 traveling at 12U level. Tball9 teams Baseball9 teams plus 1 - 5/6 grade = 10 teams Field improvements at Fairview have been partially done. New, portable, outfield fences have been installed and the benches have been updated. Bases and dirt will be done next, weather permitting. Flag FootballNothing to report at this time SoccerLindsay will be in touch with the Fresien family about holding another soccer camp in the fall. Warming HouseNeed to find community members interested in helping with the outdoor ice rinks for this season. SponsorshipNothing to report at this time FundraisingLook in to the brat stand, or indoor Garage sale, Hockey Day MN at Fish lake (fishing contest, BBQ, etc.) Civic Center ReportSee attached report. Brett is shopping for a new umbrella policy for Civic Center and MAYRA Concession stand lease needs to be paid for 2013/2014 season. MHS is using MCC for dryland training twice per week. Looking at holding dryland for MAYRA kids in the evening as well. Oversight Committee ReportJulie, Brett, and Joe will and have made a list of things to work on Debit Card ReportSee reports from Jane.
5 checks not cashed from October 2013 $100 deposit for the keys to the JC fields
Gambling Report-Jinx Greski See reports from Jinx. Motion to move pay the May monthly gambling bills – Julie Cokley and Linda Rogers approved. Motion made to transfer$5,000 from gambling account to general account by Lindsay Ashworth, second by Julie Cokley. Financial Report-Jane Skramstad See reports Four hockey tournament checks were not cashed PWB1 Little Falls, 10UA Grand Rapids, Bantam, and Detroit Lakes Motion made to pay the May monthly bills by Terry Lewellin, second by Adam Nordenstrom. General account needs more checks. Jane will re-order. Reminders: Hockey working meeting all board members who have players in the hockey program will be included in the hockey meetings. Meeting adjourned 9:37 pm. Next meeting Monday August 18, 6:30 p.m. at the Mora Civic Center
