NEWBURY PARK PONY BASEBALL
N EWBURY P ARK P ONY B ASEBALL G eneral Board M eeting M inutes– July 13, 2016
1.
OPENING: The general board meeting was called to order at 7:42 pm in Newbury Park by Jason Kerns, NPPB President. Those present are listed in the chart.
2.
APPROVAL OF MINUTES: Brandon made a motion to approve the June minutes. The motion was second and approved as presented.
3.
President Jason Kerns x x x x x x x x x x DIVISION REPORT: Vice President Stephen Meli x x x x x x x A. Shetland: There Secretary Tracey Huff x x x x x x x x x x Treasurer Kevin Wright x x x x x x x x x x were no issues in Operations Director Brandon Hill x x x x x x Shetland. Feedback Pony Division Director Joe D’Errico x x x x x x x x has been positive. Bronco Division Director Bob Grieder x x x x x x Mustang Division Director Brian Yasui x x x x x x x x Two notable items Pinto Division Director Pat Leff x x x x x x x x x x mentioned by the Shetland Division Director Darren Garlock x x x x x x x x x Shetland Gold ADVISORY COUNCIL Name managers were: 1) Assistant Treasurer Lou Shubin x they wanted more Auditor Steve Jackson x aggressive rules, and Awards & Trophies Advisor Chris DePalma Concessions Co-Advisor Cheryl Bryarly x x x x 2) they would like to Concessions Co-Advisor Kelli Foster x x transition to no tees Equipment Advisor Brian Yasui x x x x x x x x once score is being Fall Ball Advisor George Helmer x x Field Maintenance Advisor Jason Buckley x kept. The 5u all-star Field Maintenance Asst. Clint Kimball team won 2 games in Field Maintenance Asst. Field Permit Advisor Kevin Leehey x x x x x x x x x x the Shetland World Fundraising Advisor Diana Seta Series Tournament. Player Agent - Pony Gold The 6u team has Player Agent - Pony Black Player Agent - Bronco Gold Steve Jackson x x x x advanced to the Player Agent - Bronco Black Steve Field x x x Super Region Player Agent - Mustang Gold Mat Wesner x x x Tournament. Player Agent - Mustang Black Player Agent - Pinto Gold Bryan Herring x x x x B. Pinto: The Pinto allPlayer Agent - Pinto Black Doug Tuxill x x x x star teams did not Player Agent - Shetland Chris Inglehart x advance far in the Player Agent- Mini Shetland Aaron Yuhasz x x x x x x x Player/Coach Dev. Advisor Jason Buckley x PONY tournament. Registration Advisor Brenda Melgoza x x x x x x Pat Leff noted the Sponsorship Advisor Diana Seta stealing in the Pinto Team Parent Advisor Nicki Barber x x x Tournament Advisor Black division was a Umpire Advisor CJ Huck good rule change. In Uniform Advisor Rachel Moscoso addition, scaling VIP Advisor Todd Taylor VIP Asst. Jon Raskin down kid pitch gave VIP Team Parent Athena Harris x x x a good balance. Website Advisor Eric Horne x C. Mustang: Brian Yearbook Advisor Yasui suggested opening up home for the Mustang Black division after spring break next year. They would start with one steal per inning. Brian will survey managers to gauge their input. The feedback on the Pitch Smart Guidelines in Mustang Black was good more kids got to pitch and it was simpler to keep track of. One team had a complaint because they didn’t understand the rules. D. Bronco: The Bronco Black division also used the Pitch Smart Guidelines. The feedback has also been good. More pitchers were used, which successfully achieved the goal of arm health and safety. Bob Grieder would like to recommend for interleague as well. There was a discussion of whether to include Camarillo in the Bronco Black division. If so, it was suggested that we should ensure the NP teams are still playing many games against each other. In the Pony Black division this year, there were complaints that the NP teams only played each other once since there were so many teams. E. Pony: No report.
4.
OLD BUSINESS A. Golf Utility Cart: Jason Kerns made a motion to approve $2,000 for the purchase of the golf utility cart for use at the DV Fields. The motion was second and approved.
BOARD OF DIRECTORS
Name
Oct
1
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
N EWBURY P ARK P ONY B ASEBALL G eneral Board M eeting M inutes– July 13, 2016
B. CRPD Matching Grant: With the approved CRPD matching grant, NPPB’s expenditure for the netting at DV will be $4,350. Bob Grieder reached out to one company for a bid, and will obtain two more bids. He made a motion to approve $4,350 pending review of next year’s budget. The motion was second and approved. C. Colt Division Update: The league will look into applying for the CRPD matching grant to convert the Bronco field to a Pony/Colt field. This will not be for the upcoming year. Brandon Hill will look into a Colt Division at DV. D. Sequoia Middle School: A long-term contract was signed with CVUSD for the use of the baseball fields at Sequoia. The league is responsible for maintaining the grass with the fence. Jason suggested we hire someone to maintain it. 5.
NEW BUSINESS A. Future Improvements: Jason Kerns presented 3 proposals for future improvements: 1) installing a 3rd batting cage stall and/or soft-toss area, 2) better storage of the Shetland pitching machines, and 3) covered dugouts at all the DV fields. B. 2016-2017 Board Positions: An email regarding next year’s board and advisory council positions will be sent out. If anyone is not planning on returning, they have been asked to help find a replacement. C. Tournament Update: Kevin Wright announced that the Pre-4th tournament was extremely successful. The league received $14,000 in gate fees and the snack shack brought in $12,000. The league also received $5,500 from USSSA for the Memorial Tournament. Kevin will need to analyze the final numbers once payments to vendors have been processed. Lou Shubin is now helping with the financials. D. PONY Tournaments: The 13u White team voted to forfeit all games (not appear) in the PONY Sanctioned regionals allstar playoff games hosted by Camarillo Pony. Newbury Park Pony Baseball paid the $350 entry fee to Camarillo Pony because our team forfeited within 48 hours. Our league may be subject to additional fines from PONY National and we may not be allowed to enter a “white” team again in the Pony division for next year. The board approved a motion that each of the 13 families reimburse NPPB $30 each or that the team submits one check for $350. Failure to pay will result in that player not being allowed to play again in NPPB.
6.
FALL BALL UPDATE: Field permits have been set up. They are the same as last year, with the exception of one additional night at Del Prado. All Star Athletics would like to hold a free clinic for fall ball managers.
7.
ADJOURNMENT: Meeting adjourned at 9:41 pm by Jason Kerns, seconded by Kevin W. Next meeting is TBD. Minutes submitted by Tracey Huff
2
1.
OPENING: The general board meeting was called to order at 7:42 pm in Newbury Park by Jason Kerns, NPPB President. Those present are listed in the chart.
2.
APPROVAL OF MINUTES: Brandon made a motion to approve the June minutes. The motion was second and approved as presented.
3.
President Jason Kerns x x x x x x x x x x DIVISION REPORT: Vice President Stephen Meli x x x x x x x A. Shetland: There Secretary Tracey Huff x x x x x x x x x x Treasurer Kevin Wright x x x x x x x x x x were no issues in Operations Director Brandon Hill x x x x x x Shetland. Feedback Pony Division Director Joe D’Errico x x x x x x x x has been positive. Bronco Division Director Bob Grieder x x x x x x Mustang Division Director Brian Yasui x x x x x x x x Two notable items Pinto Division Director Pat Leff x x x x x x x x x x mentioned by the Shetland Division Director Darren Garlock x x x x x x x x x Shetland Gold ADVISORY COUNCIL Name managers were: 1) Assistant Treasurer Lou Shubin x they wanted more Auditor Steve Jackson x aggressive rules, and Awards & Trophies Advisor Chris DePalma Concessions Co-Advisor Cheryl Bryarly x x x x 2) they would like to Concessions Co-Advisor Kelli Foster x x transition to no tees Equipment Advisor Brian Yasui x x x x x x x x once score is being Fall Ball Advisor George Helmer x x Field Maintenance Advisor Jason Buckley x kept. The 5u all-star Field Maintenance Asst. Clint Kimball team won 2 games in Field Maintenance Asst. Field Permit Advisor Kevin Leehey x x x x x x x x x x the Shetland World Fundraising Advisor Diana Seta Series Tournament. Player Agent - Pony Gold The 6u team has Player Agent - Pony Black Player Agent - Bronco Gold Steve Jackson x x x x advanced to the Player Agent - Bronco Black Steve Field x x x Super Region Player Agent - Mustang Gold Mat Wesner x x x Tournament. Player Agent - Mustang Black Player Agent - Pinto Gold Bryan Herring x x x x B. Pinto: The Pinto allPlayer Agent - Pinto Black Doug Tuxill x x x x star teams did not Player Agent - Shetland Chris Inglehart x advance far in the Player Agent- Mini Shetland Aaron Yuhasz x x x x x x x Player/Coach Dev. Advisor Jason Buckley x PONY tournament. Registration Advisor Brenda Melgoza x x x x x x Pat Leff noted the Sponsorship Advisor Diana Seta stealing in the Pinto Team Parent Advisor Nicki Barber x x x Tournament Advisor Black division was a Umpire Advisor CJ Huck good rule change. In Uniform Advisor Rachel Moscoso addition, scaling VIP Advisor Todd Taylor VIP Asst. Jon Raskin down kid pitch gave VIP Team Parent Athena Harris x x x a good balance. Website Advisor Eric Horne x C. Mustang: Brian Yearbook Advisor Yasui suggested opening up home for the Mustang Black division after spring break next year. They would start with one steal per inning. Brian will survey managers to gauge their input. The feedback on the Pitch Smart Guidelines in Mustang Black was good more kids got to pitch and it was simpler to keep track of. One team had a complaint because they didn’t understand the rules. D. Bronco: The Bronco Black division also used the Pitch Smart Guidelines. The feedback has also been good. More pitchers were used, which successfully achieved the goal of arm health and safety. Bob Grieder would like to recommend for interleague as well. There was a discussion of whether to include Camarillo in the Bronco Black division. If so, it was suggested that we should ensure the NP teams are still playing many games against each other. In the Pony Black division this year, there were complaints that the NP teams only played each other once since there were so many teams. E. Pony: No report.
4.
OLD BUSINESS A. Golf Utility Cart: Jason Kerns made a motion to approve $2,000 for the purchase of the golf utility cart for use at the DV Fields. The motion was second and approved.
BOARD OF DIRECTORS
Name
Oct
1
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
N EWBURY P ARK P ONY B ASEBALL G eneral Board M eeting M inutes– July 13, 2016
B. CRPD Matching Grant: With the approved CRPD matching grant, NPPB’s expenditure for the netting at DV will be $4,350. Bob Grieder reached out to one company for a bid, and will obtain two more bids. He made a motion to approve $4,350 pending review of next year’s budget. The motion was second and approved. C. Colt Division Update: The league will look into applying for the CRPD matching grant to convert the Bronco field to a Pony/Colt field. This will not be for the upcoming year. Brandon Hill will look into a Colt Division at DV. D. Sequoia Middle School: A long-term contract was signed with CVUSD for the use of the baseball fields at Sequoia. The league is responsible for maintaining the grass with the fence. Jason suggested we hire someone to maintain it. 5.
NEW BUSINESS A. Future Improvements: Jason Kerns presented 3 proposals for future improvements: 1) installing a 3rd batting cage stall and/or soft-toss area, 2) better storage of the Shetland pitching machines, and 3) covered dugouts at all the DV fields. B. 2016-2017 Board Positions: An email regarding next year’s board and advisory council positions will be sent out. If anyone is not planning on returning, they have been asked to help find a replacement. C. Tournament Update: Kevin Wright announced that the Pre-4th tournament was extremely successful. The league received $14,000 in gate fees and the snack shack brought in $12,000. The league also received $5,500 from USSSA for the Memorial Tournament. Kevin will need to analyze the final numbers once payments to vendors have been processed. Lou Shubin is now helping with the financials. D. PONY Tournaments: The 13u White team voted to forfeit all games (not appear) in the PONY Sanctioned regionals allstar playoff games hosted by Camarillo Pony. Newbury Park Pony Baseball paid the $350 entry fee to Camarillo Pony because our team forfeited within 48 hours. Our league may be subject to additional fines from PONY National and we may not be allowed to enter a “white” team again in the Pony division for next year. The board approved a motion that each of the 13 families reimburse NPPB $30 each or that the team submits one check for $350. Failure to pay will result in that player not being allowed to play again in NPPB.
6.
FALL BALL UPDATE: Field permits have been set up. They are the same as last year, with the exception of one additional night at Del Prado. All Star Athletics would like to hold a free clinic for fall ball managers.
7.
ADJOURNMENT: Meeting adjourned at 9:41 pm by Jason Kerns, seconded by Kevin W. Next meeting is TBD. Minutes submitted by Tracey Huff
2
