MAYRA MEETING MINUTES March 18, 2013 6:30pm Present: Kris

MAYRA MEETING MINUTES March 18, 2013 6:30pm Present: Kris Radeke, Sheila Swenson, Patti Miller, Lindsey Ashworth, Stacey Peterson, Joe Mulford, Luke Athey Also present: Brett Baldwin, Jinx Greski, Kevin Cokley, Julie Cokley, Trisha Gravning, Katie Anderson, Matt Gunderson Absent: Jane Meeting called to order 6:32 pm Motion to approve February minutes. Lindsey/Patti approved. Old Business:  Registration Monetary- Sheila will write up and email out for April meeting.  Fundraising – There will be a committee under the board. More discussion at a later date.  Code of Conduct – An updated policy was handed out for all board members to review and review at April’s meeting.  Social Media Policy – An updated policy was handed out for all board members to review and review at April’s meeting.  Website – Sheila is still looking into different options.  Organization chart – more in April. New Business:  Annual Meeting – April 15th @ 7pm. Sheila will put an ad in the papers 2 wks prior to meeting along with information regarding summer ball sign-up. o Each sport will need to have a yr review and future budget. o There is a vote for 3-3 yr term board positions. Sheila will have ballots for the meeting night. o Patti is working on a nominating committee. o Lindsey is asking about having MAYRA information at the ECFE Tot sale and Community Resource Fair on 4/20 . Motion to approve the above – Patti/Joe motion approved. Committee Reports: Hockey – See Hockey Committee meeting minutes.  554 Chevy Hockey tickets were sold to bring in $1017.50. There were gifts for the top sellers.  Motion to approve hockey expenses - Lindsey/Kris Motion passed. Softball – nothing to report. T-ball –registration coming up in April. Joe and Luke are working on the break downs for each level. Baseball- registration coming up in April. Joe and Luke are working on the break downs for each level. Registration will be April 10th and 13th at the civic center.

Sheila will update the forms and get them to Brett for printing. Pre-School T-ball - $20, Kind T-ball - $30, Baseball/Softball (1-2) - $40, Baseball/Softball (3-4) - $50, Baseball/Softball (5-6) -$60, Softball traveling - $100. Motion to approve rate adjustments – Kris/Joe Motion approved. Flag Football – Nothing to report Soccer – Nothing to report. Warming House – Nothing to report.

Civic Center Report: See Reports.  Brett is looking at a small security system because of the recent rash of break-ins. Lindsey will check with Radio Shack for a couple of different quotes. Oversight Committee Report: Nothing to report Debit Card Report: See reports from Jane. Gambling Report: See reports.  Motion to approve all gambling bills. Kris/Luke Approved.  Jinx is working with Fish Lake to get back pull tabs.  Motion to move $10,000 from gambling to general fund – Patti/Joe motion approved. Financial Report: See reports.  Motion to pay monthly bills. Kris/Patti motion approved. General discussion:  Sheila presented a discussion regarding the disbanding of the hockey committee. It was discussed at the board work day that now might be a good time to “regroup” and change things so that there were people from the board who would be the “go-to” person for all of the jobs regarding hockey, baseball, softball etc.   

Motion to disband the Hockey Committee effective as of the Annual Mtg on April 15, 2013. Lindsey/Kris – motion approved. Patti will draft a letter that will be sent to each committee member communicating this change.

Mtg adjourned 8:16 pm. Next meeting Monday, April 15th, 7:00pm for the Annual Mtg with the next regular board meeting to follow.