Woodstock Girls Softball League
Woodstock Girls Softball League General Membership Meeting Minutes Woodstock VFW Post 5040 May 6, 2014 at 8:00pm I. Board of Directors Roll Call: Alissa Benedict President John Czischki Vice-President
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Kyle Schultz Secretary Jamie Czischki 6U Division Rep.
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Dan Williams 10U Division Rep. Dan White 12U Division Rep.
Jeff Legare Treasurer
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Keith Benedict 8U Division Rep.
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Jeff Legare (Acting) 15U Division Rep.
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TBD 19U Division Rep.
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II. Review/Approval of Previous Month’s General Membership Meeting Minutes - Board of Directors STATUS: RECURRING 5/6/2014 NO ISSUES or PUBLIC COMMENT Motion made: Motion to approve: Second:
Approval of the May General Membership Meeting Minutes Erich Thurow Keith Benedict
Vote:
I’s – All in attendance Nay’s – None Motion results: APPROVED
III. Presentation/Approval of Treasurer’s Monthly Report – Jeff Legare STATUS: RECURRING Statements and Income/Expense Reports (see attached); March month end balance: $33,579.78 $23,699.67 (Corrected) April month end balance: $37,272.07 5/6/2014 NO ISSUES or PUBLIC COMMENT Motion made: Motion to approve: Second:
Approval of the May Treasurer’s Report Rich Watson Keith Benedict
Vote:
I’s – All in attendance Nay’s – None Motion results: APPROVED
IV. COORDINATOR/DIVISION REPRESENTATIVE REPORTS – Appointed Coordinators/Division Reps. STATUS: RECURRING SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 5/6/2014 Equipment & Field Maintenance (White): Training Coordinator (P.Riis): No Report Sponsorship Coordinator (Benedict/Benitez): sponsorship efforts.
Alissa reported that Christina Russo has offered to help with
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COORDINATOR/DIVISION REPRESENTATIVE REPORTS (continued) City Liaison & Spirit Wear (Thurow): Erich inquired about our desire to have Public Works prep fields during the WGSL July tournament again for 2014. All in attendance agreed to pursue again. Erich will coordinate with the City. Umpire Coordinator (Benitez): K.Schultz reported that he and Alex have a means of scheduling umpires and for the umpires to record/report games for payment. The information has been relayed to Corky and his umpires. Website / Registration (k.Schultz): No report Concessions (A.Benedict): Alissa to handle concession stand duties and is working to create a volunteer sign-up. 6U Division Repetitive (J.Czischki): Alissa relayed Bogott Family request to move Keira Bogott up from 6U to 8U and fill the final 8U open roster spot on Tammy Gillum’s team. All Board members present approved request. 8U Division Repetitive (K.Benedict): All is being reported as going well. 10U Division Repetitive (D.Williams): All is being reported as going well. 12U Division Repetitive (D.White): All is being reported as going well. th
16U Division Repetitive (J.Legare): Jeff reported that the season is scheduled to start May 28 overall and games th st at Bates Park beginning May 30 and 31 . 19U Division Repetitive: Alissa has sent several e-mails to Paul Sandall and has yet to receive any replies.
V.
Joint Venture with Crystal Lake/15(16)U Division Coordination - Board of Directors/Members STATUS: CLOSED SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 4/1/2014 J.Legare reported that Cary softball has committed to the C.L. League effort. Jeff also noted there are not enough players registered in the participating leagues to form both a 14U and 16U division; so there will be a 16U division only for 13-16 year olds. 5/6/2014 Motion to close this issue and discuss any future issues as part of the 15U Division Motion made: Motion to approve: Second: Vote:
VI.
Close agenda item and discuss future issues in Div. Rep. reports Keith Benedict Dan Williams I’s – All in attendance Nay’s – None Motion results: APPROVED
Rewrite/Approve the WGSL 6U - 12U Division Rules – J.Czischki/A.Benedict STATUS: CLOSED SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 11/5/2013 J.Czischki and A.Benedict will work to develop “Objectives” for the 6U division; instead of actual rules per se. 5/6/2014 Alissa reported that objectives have been written and e-mailed to the 6U coaches. Alissa noted that part of the objectives include having coaches starting “coach pitch” sooner in the season. Motion was made to close this issue. Motion made: Motion to approve: Second: Vote:
Close this agenda item. Keith Benedict Rich Watson I’s – All in attendance Nay’s – None Motion results: APPROVED
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VII.
Bates Field #3 Improvements - Board of Directors/Members STATUS: OPEN SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 4/1/2014 Erich Thurow updated status in the City Liaison report. Pete Riis will be kept informed of the availability of the “baseball” mix for the infield. 5/6/2014 Erich reported that additional grading and dirt work has been completed on field 3; enough to open the field for play. However; there is still a need for more dirt. This work should be done around August. Issue to remain open until the work is complete.
VIII.
2014 WGSL All-Star Tournament STATUS: NEW 5/6/2014 1) Kyle reported that he has set up on Blue Sombrero a way to register for the tournament on-line. Steve Jaster from the Glen Ellyn Phillies has already registered via this method and has reported that it worked fine; A little bit confusing, but easy enough to figure out. Kyle explained that BS is not currently capable of registering teams or organization for a program. 2) It was discussed to again have Bates Park sprayed for mosquito control during the tournament. It was also mentioned that Heatwave may split costs to have mosquito control during their tournament at Bates the previous week.
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Miscellaneous Issues and Comments - Board of Directors/Members STATUS: NEW SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 5/6/2014 1) K. Schultz requested approval by the Board to permit the 8U Neon Green Lemon Heads to wear black pants as their uniform in lieu of the gray. Motion was made to approve the wearing of black pants by any WGSL team for the 2014 season if so desired by the team’s coach. Motion was seconded by Rich Watson. Motion was approved by all in attendance. 2) E. Thurow informed the board that City Parks Superintendent Bob Hogley is retiring and requested Board approval for a $50 retirement gift him. Motion was made by Rich Watson and seconded by Dan White. Motion was approved by all in attendance. 3) K. Benedict requested to do some repairs and remodeling in the concessions stand. Work included adding some shelving and a countertop. Motion was made to approve work up for up to $300 by Rich Watson and seconded by Dan White. Motion was approved by all in attendance.
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Adjournment - Board of Directors 5/6/2014
Next WGSL General Membership Meeting to be on June 3, 2014 at the Woodstock VFW Post 5040 at 8:00pm.
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Kyle Schultz Secretary Jamie Czischki 6U Division Rep.
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Dan Williams 10U Division Rep. Dan White 12U Division Rep.
Jeff Legare Treasurer
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Keith Benedict 8U Division Rep.
X
Jeff Legare (Acting) 15U Division Rep.
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TBD 19U Division Rep.
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II. Review/Approval of Previous Month’s General Membership Meeting Minutes - Board of Directors STATUS: RECURRING 5/6/2014 NO ISSUES or PUBLIC COMMENT Motion made: Motion to approve: Second:
Approval of the May General Membership Meeting Minutes Erich Thurow Keith Benedict
Vote:
I’s – All in attendance Nay’s – None Motion results: APPROVED
III. Presentation/Approval of Treasurer’s Monthly Report – Jeff Legare STATUS: RECURRING Statements and Income/Expense Reports (see attached); March month end balance: $33,579.78 $23,699.67 (Corrected) April month end balance: $37,272.07 5/6/2014 NO ISSUES or PUBLIC COMMENT Motion made: Motion to approve: Second:
Approval of the May Treasurer’s Report Rich Watson Keith Benedict
Vote:
I’s – All in attendance Nay’s – None Motion results: APPROVED
IV. COORDINATOR/DIVISION REPRESENTATIVE REPORTS – Appointed Coordinators/Division Reps. STATUS: RECURRING SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 5/6/2014 Equipment & Field Maintenance (White): Training Coordinator (P.Riis): No Report Sponsorship Coordinator (Benedict/Benitez): sponsorship efforts.
Alissa reported that Christina Russo has offered to help with
1
COORDINATOR/DIVISION REPRESENTATIVE REPORTS (continued) City Liaison & Spirit Wear (Thurow): Erich inquired about our desire to have Public Works prep fields during the WGSL July tournament again for 2014. All in attendance agreed to pursue again. Erich will coordinate with the City. Umpire Coordinator (Benitez): K.Schultz reported that he and Alex have a means of scheduling umpires and for the umpires to record/report games for payment. The information has been relayed to Corky and his umpires. Website / Registration (k.Schultz): No report Concessions (A.Benedict): Alissa to handle concession stand duties and is working to create a volunteer sign-up. 6U Division Repetitive (J.Czischki): Alissa relayed Bogott Family request to move Keira Bogott up from 6U to 8U and fill the final 8U open roster spot on Tammy Gillum’s team. All Board members present approved request. 8U Division Repetitive (K.Benedict): All is being reported as going well. 10U Division Repetitive (D.Williams): All is being reported as going well. 12U Division Repetitive (D.White): All is being reported as going well. th
16U Division Repetitive (J.Legare): Jeff reported that the season is scheduled to start May 28 overall and games th st at Bates Park beginning May 30 and 31 . 19U Division Repetitive: Alissa has sent several e-mails to Paul Sandall and has yet to receive any replies.
V.
Joint Venture with Crystal Lake/15(16)U Division Coordination - Board of Directors/Members STATUS: CLOSED SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 4/1/2014 J.Legare reported that Cary softball has committed to the C.L. League effort. Jeff also noted there are not enough players registered in the participating leagues to form both a 14U and 16U division; so there will be a 16U division only for 13-16 year olds. 5/6/2014 Motion to close this issue and discuss any future issues as part of the 15U Division Motion made: Motion to approve: Second: Vote:
VI.
Close agenda item and discuss future issues in Div. Rep. reports Keith Benedict Dan Williams I’s – All in attendance Nay’s – None Motion results: APPROVED
Rewrite/Approve the WGSL 6U - 12U Division Rules – J.Czischki/A.Benedict STATUS: CLOSED SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 11/5/2013 J.Czischki and A.Benedict will work to develop “Objectives” for the 6U division; instead of actual rules per se. 5/6/2014 Alissa reported that objectives have been written and e-mailed to the 6U coaches. Alissa noted that part of the objectives include having coaches starting “coach pitch” sooner in the season. Motion was made to close this issue. Motion made: Motion to approve: Second: Vote:
Close this agenda item. Keith Benedict Rich Watson I’s – All in attendance Nay’s – None Motion results: APPROVED
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VII.
Bates Field #3 Improvements - Board of Directors/Members STATUS: OPEN SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 4/1/2014 Erich Thurow updated status in the City Liaison report. Pete Riis will be kept informed of the availability of the “baseball” mix for the infield. 5/6/2014 Erich reported that additional grading and dirt work has been completed on field 3; enough to open the field for play. However; there is still a need for more dirt. This work should be done around August. Issue to remain open until the work is complete.
VIII.
2014 WGSL All-Star Tournament STATUS: NEW 5/6/2014 1) Kyle reported that he has set up on Blue Sombrero a way to register for the tournament on-line. Steve Jaster from the Glen Ellyn Phillies has already registered via this method and has reported that it worked fine; A little bit confusing, but easy enough to figure out. Kyle explained that BS is not currently capable of registering teams or organization for a program. 2) It was discussed to again have Bates Park sprayed for mosquito control during the tournament. It was also mentioned that Heatwave may split costs to have mosquito control during their tournament at Bates the previous week.
IX.
Miscellaneous Issues and Comments - Board of Directors/Members STATUS: NEW SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 5/6/2014 1) K. Schultz requested approval by the Board to permit the 8U Neon Green Lemon Heads to wear black pants as their uniform in lieu of the gray. Motion was made to approve the wearing of black pants by any WGSL team for the 2014 season if so desired by the team’s coach. Motion was seconded by Rich Watson. Motion was approved by all in attendance. 2) E. Thurow informed the board that City Parks Superintendent Bob Hogley is retiring and requested Board approval for a $50 retirement gift him. Motion was made by Rich Watson and seconded by Dan White. Motion was approved by all in attendance. 3) K. Benedict requested to do some repairs and remodeling in the concessions stand. Work included adding some shelving and a countertop. Motion was made to approve work up for up to $300 by Rich Watson and seconded by Dan White. Motion was approved by all in attendance.
X.
Adjournment - Board of Directors 5/6/2014
Next WGSL General Membership Meeting to be on June 3, 2014 at the Woodstock VFW Post 5040 at 8:00pm.
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