Woodstock Girls Softball League
Woodstock Girls Softball League General Membership Meeting Minutes Woodstock VFW Post 5040 December 1st, 2015 at 7:00pm I. Board of Directors Roll Call: Meeting convened at: 7:01pm Alissa Benedict President
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Angela Young Secretary
Keith Benedict 10U Division Rep.
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Dan White 16U Division Rep.
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Mark Morgan Vice-President
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Brian Heidtke 6U Division Rep.
Mark Morgan 12U Division Rep.
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20U Division Rep.
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Jeff Legare Treasurer
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Dan Williams 8U Division Rep.
Jeff Legare 14U Division Rep.
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II. Review/Approval of Previous Month’s General Membership Meeting Minutes - Board of Directors STATUS: RECURRING 12/1/2015 Motion made to APPROVE meeting minutes for November (R. Watson). Motion seconded (D. White). Vote: I’s – All in attendance; Nays – None. Motion Approved
III. Presentation/Approval of Treasurer’s Monthly Report – Jeff Legare STATUS: RECURRING Statements and Income/Expense Reports (see attached); October month end balance: $ 12,951.79 November month end balance: $ 18,581.46 12/1/2015 Motion made to APPROVE Treasurer’s Report for October (D. White). Motion seconded (R. Watson). Vote: I’s – All in attendance; Nays – None. Motion Approved
IV. COORDINATOR/DIVISION REPRESENTATIVE REPORTS – Appointed Coordinators/Division Reps. STATUS: RECURRING SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 12/1/2015
Equipment & Field Maintenance (Benedict): No Report Training Coordinator (P.Riis): Some Saturday dates tentative for Storm teams. Nothing concrete as of now for clinics. Alex may have coach available to help if clinics are on Wednesdays. Sponsorship Coordinator (Benedict): Updating documents for 2016 City Liaison (Thurow): No Report Spirit Wear Coordinator (Watson): No Report Umpire Coordinator (White): No Report Website / Registration (Young): No Report Concessions (A.Benedict): No Report Uniforms Coordinator (Watson): No Report 6U-20U Division Representatives: No Report Opening Day Coordinator (Open): No Report Trophy Coordinator (Open): No Report
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CLASS “C” / SUNDAY LEAGUE – Board of Directors/Members STATUS: OPEN SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION. 12/1/2015 10U has been practicing on Sundays. Keith found 2 additional girls for 12U storm team.
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BATES PARK SCOREBOARDS – Board of Directors/Members STATUS: OPEN SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION. 12/1/2015 Discussed cost of scoreboard installation. Cost to install is about the same as the scoreboard. Possibly get volunteers to do electrical work. Scoreboard on field 4 would be placed towards right field. Dan will price out costs if he were to install. Alissa and Mark have continued to work on getting additional sponsors. Discussed adding a lower level of sponsorship that includes name on banner and adding a donation for the scoreboard to the online registration for 2016. Discussed setting up Go Fund Me page to get additional funds. Motion made to APPROVE Go Fund Me page for Scoreboard (R. Watson). Motion seconded (P. Riis). Vote: I’s – All in attendance; Nays – None. Motion Approved Pete will set up page.
VII.
Registration Fees – Board of Directors/Members STATUS: NEW/OPEN 12/1/2015 Walk in registration will be 2/6/16. May have additional walk in times during skills clinics. Need to set up a uniform pickup process in order to collect $30 check for volunteer time. Discussed the discount cards for 2016. All agreed that it is something we should continue to do. Motion made to APPROVE Discount Cards for 2016 (A. Benitez). Motion seconded (R. Watson). Vote: I’s – All in attendance; Nays – None. Motion Approved
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10 Year Parks and Rec Plan – Board of Directors/Members STATUS: CLOSED 12/1/2015 Alissa, Keith and Mark attending city meeting to present ideas for 10 year plan. Motion made to CLOSE this issue (K. Benedict). Motion seconded (A. Benitez). Vote: I’s – All in attendance; Nays – None. Motion Approved
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MISCELLANEOUS / NEW ISSUES OR COMMENTS - Board of Directors/Members STATUS: NEW / OPEN SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 12/1/2015 Discussed Bandits game. Crystal Lake wants to do 14U and 16U games. Will use 14U Storm team and get together a 16U team to play. Also discussed reaching out to other areas to see if there is a 10U and 12U team that would want to play.
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Adjournment - Board of Directors 12/1/2015 The next General Membership Meeting is January 5, 2016 at the Woodstock VFW Post 5040 at 7:00pm. Motion made to ADJOUN the meeting (K. Benedict). Motion seconded (A. Benitez). Vote: I’s – All in attendance; Nays – None. MOTION APPROVED Meeting adjourned at: 8:30pm
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Angela Young Secretary
Keith Benedict 10U Division Rep.
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Dan White 16U Division Rep.
X
Mark Morgan Vice-President
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Brian Heidtke 6U Division Rep.
Mark Morgan 12U Division Rep.
-
20U Division Rep.
-
Jeff Legare Treasurer
X
Dan Williams 8U Division Rep.
Jeff Legare 14U Division Rep.
-
X
II. Review/Approval of Previous Month’s General Membership Meeting Minutes - Board of Directors STATUS: RECURRING 12/1/2015 Motion made to APPROVE meeting minutes for November (R. Watson). Motion seconded (D. White). Vote: I’s – All in attendance; Nays – None. Motion Approved
III. Presentation/Approval of Treasurer’s Monthly Report – Jeff Legare STATUS: RECURRING Statements and Income/Expense Reports (see attached); October month end balance: $ 12,951.79 November month end balance: $ 18,581.46 12/1/2015 Motion made to APPROVE Treasurer’s Report for October (D. White). Motion seconded (R. Watson). Vote: I’s – All in attendance; Nays – None. Motion Approved
IV. COORDINATOR/DIVISION REPRESENTATIVE REPORTS – Appointed Coordinators/Division Reps. STATUS: RECURRING SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 12/1/2015
Equipment & Field Maintenance (Benedict): No Report Training Coordinator (P.Riis): Some Saturday dates tentative for Storm teams. Nothing concrete as of now for clinics. Alex may have coach available to help if clinics are on Wednesdays. Sponsorship Coordinator (Benedict): Updating documents for 2016 City Liaison (Thurow): No Report Spirit Wear Coordinator (Watson): No Report Umpire Coordinator (White): No Report Website / Registration (Young): No Report Concessions (A.Benedict): No Report Uniforms Coordinator (Watson): No Report 6U-20U Division Representatives: No Report Opening Day Coordinator (Open): No Report Trophy Coordinator (Open): No Report
1
V.
CLASS “C” / SUNDAY LEAGUE – Board of Directors/Members STATUS: OPEN SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION. 12/1/2015 10U has been practicing on Sundays. Keith found 2 additional girls for 12U storm team.
VI.
BATES PARK SCOREBOARDS – Board of Directors/Members STATUS: OPEN SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION. 12/1/2015 Discussed cost of scoreboard installation. Cost to install is about the same as the scoreboard. Possibly get volunteers to do electrical work. Scoreboard on field 4 would be placed towards right field. Dan will price out costs if he were to install. Alissa and Mark have continued to work on getting additional sponsors. Discussed adding a lower level of sponsorship that includes name on banner and adding a donation for the scoreboard to the online registration for 2016. Discussed setting up Go Fund Me page to get additional funds. Motion made to APPROVE Go Fund Me page for Scoreboard (R. Watson). Motion seconded (P. Riis). Vote: I’s – All in attendance; Nays – None. Motion Approved Pete will set up page.
VII.
Registration Fees – Board of Directors/Members STATUS: NEW/OPEN 12/1/2015 Walk in registration will be 2/6/16. May have additional walk in times during skills clinics. Need to set up a uniform pickup process in order to collect $30 check for volunteer time. Discussed the discount cards for 2016. All agreed that it is something we should continue to do. Motion made to APPROVE Discount Cards for 2016 (A. Benitez). Motion seconded (R. Watson). Vote: I’s – All in attendance; Nays – None. Motion Approved
VIII.
10 Year Parks and Rec Plan – Board of Directors/Members STATUS: CLOSED 12/1/2015 Alissa, Keith and Mark attending city meeting to present ideas for 10 year plan. Motion made to CLOSE this issue (K. Benedict). Motion seconded (A. Benitez). Vote: I’s – All in attendance; Nays – None. Motion Approved
IX.
MISCELLANEOUS / NEW ISSUES OR COMMENTS - Board of Directors/Members STATUS: NEW / OPEN SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 12/1/2015 Discussed Bandits game. Crystal Lake wants to do 14U and 16U games. Will use 14U Storm team and get together a 16U team to play. Also discussed reaching out to other areas to see if there is a 10U and 12U team that would want to play.
X.
Adjournment - Board of Directors 12/1/2015 The next General Membership Meeting is January 5, 2016 at the Woodstock VFW Post 5040 at 7:00pm. Motion made to ADJOUN the meeting (K. Benedict). Motion seconded (A. Benitez). Vote: I’s – All in attendance; Nays – None. MOTION APPROVED Meeting adjourned at: 8:30pm
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