Woodstock Girls Softball League
Woodstock Girls Softball League General Membership Meeting Minutes Woodstock VFW Post 5040 August 5, 2014 at 7:00pm I. Board of Directors Roll Call: Alissa Benedict President John Czischki Vice-President
Meeting convened at: 7:01pm x x
Jeff Legare Treasurer
Kyle Schultz Secretary Jamie Czischki 6U Division Rep.
x x
Dan Williams 10U Division Rep. Dan White 12U Division Rep.
Keith Benedict 8U Division Rep.
x
Jeff Legare (Acting) 15U Division Rep.
x
TBD 19U Division Rep.
x
II. Review/Approval of Previous Month’s General Membership Meeting Minutes - Board of Directors STATUS: RECURRING 8/5/2014 NO NEW ISSUES or PUBLIC COMMENT Motion made: Motion to approve: Second:
Approval of the July General Membership Meeting Minutes Rich Watson Dan White
Vote:
I’s – All in attendance; Nay’s – None Motion results: APPROVED
III. Presentation/Approval of Treasurer’s Monthly Report – Jeff Legare STATUS: RECURRING Statements and Income/Expense Reports (see attached); April month end balance: $38,687.00 May month end balance: $ NA 8/5/2014 Treasurer (J.Legare) not present at this month’s Board meeting. Treasurer’s report differed till next board meeting.
IV. COORDINATOR/DIVISION REPRESENTATIVE REPORTS – Appointed Coordinators/Division Reps. STATUS: RECURRING SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 7/1/2014 Equipment & Field Maintenance (White): Dan will begin inventorying the returned equipment bags and get setup for Fall Ball distribution. Training Coordinator (P.Riis): Pete inquired about when the Board wanted to start having winter clinics. Initial thought was to have same as last year; coaches clinics in December and players in January. Sponsorship Coordinator (Benedict/Benitez): Alissa to solicit vendor for sponsor plagues for this season’s sponsors and distribute ASAP. City Liaison & Spirit Wear (Thurow): 1) Erich is planning to meet with the new City of Woodstock Parks Superintendant. 2) Erich mentioned the possibility of WGSL getting some money back for the weather shortened pool party. Umpire Coordinator (Benitez): No report. Alissa will follow-up with Alex regarding Fall Ball umpire coordination. Website / Registration (K.Schultz): Registration for Fall Ball is/has been open for online registration for 6U, 8U, 10U, 12U, 14U, and 16U. No 19 for Fall Ball. Concessions (A.Benedict): 1) Alissa inquired about having some electrical upgrades done in the concession stand. The existing circuit to the concessions area is not enough to run all the appliances and is subject to tripping the breaker. The CB panel is in the City maintenance side of the building and inaccessible during regular season. A second circuit needs to be added. Erich noted that any such work will need to be performed by a licensed electrician. Erich will discuss with the City.
1
COORDINATOR/DIVISION REPRESENTATIVE REPORTS (continued) 6U Division Repetitive (J.Czischki): There are only 4 players currently registered at 6U for Fall Ball. Alissa mentioned that no flyers went out to Bitty Ball participants this year. Alissa will encourage 6U parents to register. 8U Division Repetitive (K.Benedict): Registration is weak at 8U. Most regular season 8U players are moving up to 10U and are registered in 10U Fall Ball. Moving up 6U players are few. 10U Division Repetitive (D.Williams): Good registration turnout for Fall Ball. 12U Division Repetitive (D.White): Good registration turnout for Fall Ball. 16U Division Repetitive (J.Legare): Excellent registration turnout for Fall Ball. 19U Division Repetitive: No Fall Ball
V.
Bates Field #3 Improvements - Board of Directors/Members STATUS: OPEN SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 5/6/2014 Erich reported that additional grading and dirt work has been completed on field 3; enough to open the field for play. However; there is still a need for more dirt. This work should be done around August. Issue to remain open until the work is complete. 7/1/2014 Erich confirmed that the City will perform no work during the WGSL All-Star or Heatwave tournaments. 8/5/2014 Erich will work with Pete and the City to coordinate the completion of field 3. Work remaining is primarily adding more dirt to the infield and dugout areas and regarding to assure proper drainage.
VI.
2014 WGSL All-Star Tournament STATUS: OPEN SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 8/5/2014 J.Legare was not present at this month’s board meeting to discuss the final end of tournament analysis and financial report. Subject will be differed till next month.
VII.
2014 WGSL All-Star Teams/Selection STATUS: OPEN / MOVE TO CLOSE 6/3/2014 1) Alissa updated the group that e-mail went out to all the coaches requesting All-star nominees from each coach’s respective teams and that she has received replies back from each coach with the exception of Dan Spung. 2) Head Coaches for All-stars are: Meghan Osess (currently a 6U coach) for 8U; Keith Benedict for 10U; John Czischki for 12U; Jeff LeGare for 15U; and Paul Sandall for 19U. 8/5/2014 NO NEW ISSUES or PUBLIC COMMENT Motion made: Motion to approve: Second:
Approval to close this issue and delete from future agendas. Keith Benedict Rich Watson
Vote:
I’s – All in attendance; Nay’s – None Motion results: APPROVED
VIII.
2014 WGSL Fall Ball Season STATUS: NEW 8/5/2014 Fall Ball League:
1) WGSL will be participating in the Crystal Lake sponsored league for Fall Ball. 2) Grant and McHenry are also participating in the Crystal Lake sponsored league. 3) Rules issue has been brought up in regards to various Nippersink teams allowing travel players to play Fall Ball. Upon discussion; WGSL will maintain the policy of NO travel players in WGSL Fall Ball program. th 4) Rules meeting for C.L. Fall Ball to be held August 8 at the Woodstock VFW at 7:30pm. Several WGSL coaches/members stated they wish to attend. 5) Fall Ball scheduling to be completed by CLGSL.
2
2014 WGSL Fall Ball Season (continued) WGSL Fall Ball Coordination: 1) Coaches: Those present expressing interest in coach Fall Ball this season: Rich Watson: 16U; Kory Beckman: 12U, 14U, or 16U; Tavo Ramirez: 10U; Keith Benedict: 12U; and Brooklyn/Sheyenne would like to assist. 2) Alissa to discuss umpire scheduling/coordination with Alex. th 3) August 10 for Fall Ball participant practice/coach evaluation for draft.
IX.
Miscellaneous Issues and Comments - Board of Directors/Members STATUS: NEW SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 8/5/2014 1) Lake Villa remote control repair/replacement. NO DISCUSSION 2) Group/League discussion regarding future participation in Nippersink or Crystal Lake Leagues. NO DISCUSSION 3) League event to honor founding member(s). NO DISCUSSION
X.
Nominations/Election for Open Board Positions- Board of Directors/Members STATUS: OPEN SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 8/5/2014 CONDUCTED NOMINATON AND ELECTION PROCEEDINGS Treasurer: NOMINEES: Jeff LeGare and Rich Watson VOTE: Secret Ballot RESULTS: Jeff LeGare – 6, Rich Watson – 5
XI.
Vice-President: NOMINEES: VOTE: RESULTS:
Dan Williams and Tavo Ramirez Secret ballot Tavo Ramirez – 6, Dan Williams - 5
Adjournment - Board of Directors 8/5/2014
Next WGSL General Membership Meeting to be on September 2, 2014 at the Woodstock VFW Post 5040 at 7:00pm. Motion made: Motion to approve: Second: Vote:
To Adjourn General Membership Meeting for August Rich Watson Dan White I’s – All in attendance Nay’s – None Motion results: Approved
Meeting adjourned at: 9:21pm
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Meeting convened at: 7:01pm x x
Jeff Legare Treasurer
Kyle Schultz Secretary Jamie Czischki 6U Division Rep.
x x
Dan Williams 10U Division Rep. Dan White 12U Division Rep.
Keith Benedict 8U Division Rep.
x
Jeff Legare (Acting) 15U Division Rep.
x
TBD 19U Division Rep.
x
II. Review/Approval of Previous Month’s General Membership Meeting Minutes - Board of Directors STATUS: RECURRING 8/5/2014 NO NEW ISSUES or PUBLIC COMMENT Motion made: Motion to approve: Second:
Approval of the July General Membership Meeting Minutes Rich Watson Dan White
Vote:
I’s – All in attendance; Nay’s – None Motion results: APPROVED
III. Presentation/Approval of Treasurer’s Monthly Report – Jeff Legare STATUS: RECURRING Statements and Income/Expense Reports (see attached); April month end balance: $38,687.00 May month end balance: $ NA 8/5/2014 Treasurer (J.Legare) not present at this month’s Board meeting. Treasurer’s report differed till next board meeting.
IV. COORDINATOR/DIVISION REPRESENTATIVE REPORTS – Appointed Coordinators/Division Reps. STATUS: RECURRING SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 7/1/2014 Equipment & Field Maintenance (White): Dan will begin inventorying the returned equipment bags and get setup for Fall Ball distribution. Training Coordinator (P.Riis): Pete inquired about when the Board wanted to start having winter clinics. Initial thought was to have same as last year; coaches clinics in December and players in January. Sponsorship Coordinator (Benedict/Benitez): Alissa to solicit vendor for sponsor plagues for this season’s sponsors and distribute ASAP. City Liaison & Spirit Wear (Thurow): 1) Erich is planning to meet with the new City of Woodstock Parks Superintendant. 2) Erich mentioned the possibility of WGSL getting some money back for the weather shortened pool party. Umpire Coordinator (Benitez): No report. Alissa will follow-up with Alex regarding Fall Ball umpire coordination. Website / Registration (K.Schultz): Registration for Fall Ball is/has been open for online registration for 6U, 8U, 10U, 12U, 14U, and 16U. No 19 for Fall Ball. Concessions (A.Benedict): 1) Alissa inquired about having some electrical upgrades done in the concession stand. The existing circuit to the concessions area is not enough to run all the appliances and is subject to tripping the breaker. The CB panel is in the City maintenance side of the building and inaccessible during regular season. A second circuit needs to be added. Erich noted that any such work will need to be performed by a licensed electrician. Erich will discuss with the City.
1
COORDINATOR/DIVISION REPRESENTATIVE REPORTS (continued) 6U Division Repetitive (J.Czischki): There are only 4 players currently registered at 6U for Fall Ball. Alissa mentioned that no flyers went out to Bitty Ball participants this year. Alissa will encourage 6U parents to register. 8U Division Repetitive (K.Benedict): Registration is weak at 8U. Most regular season 8U players are moving up to 10U and are registered in 10U Fall Ball. Moving up 6U players are few. 10U Division Repetitive (D.Williams): Good registration turnout for Fall Ball. 12U Division Repetitive (D.White): Good registration turnout for Fall Ball. 16U Division Repetitive (J.Legare): Excellent registration turnout for Fall Ball. 19U Division Repetitive: No Fall Ball
V.
Bates Field #3 Improvements - Board of Directors/Members STATUS: OPEN SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 5/6/2014 Erich reported that additional grading and dirt work has been completed on field 3; enough to open the field for play. However; there is still a need for more dirt. This work should be done around August. Issue to remain open until the work is complete. 7/1/2014 Erich confirmed that the City will perform no work during the WGSL All-Star or Heatwave tournaments. 8/5/2014 Erich will work with Pete and the City to coordinate the completion of field 3. Work remaining is primarily adding more dirt to the infield and dugout areas and regarding to assure proper drainage.
VI.
2014 WGSL All-Star Tournament STATUS: OPEN SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 8/5/2014 J.Legare was not present at this month’s board meeting to discuss the final end of tournament analysis and financial report. Subject will be differed till next month.
VII.
2014 WGSL All-Star Teams/Selection STATUS: OPEN / MOVE TO CLOSE 6/3/2014 1) Alissa updated the group that e-mail went out to all the coaches requesting All-star nominees from each coach’s respective teams and that she has received replies back from each coach with the exception of Dan Spung. 2) Head Coaches for All-stars are: Meghan Osess (currently a 6U coach) for 8U; Keith Benedict for 10U; John Czischki for 12U; Jeff LeGare for 15U; and Paul Sandall for 19U. 8/5/2014 NO NEW ISSUES or PUBLIC COMMENT Motion made: Motion to approve: Second:
Approval to close this issue and delete from future agendas. Keith Benedict Rich Watson
Vote:
I’s – All in attendance; Nay’s – None Motion results: APPROVED
VIII.
2014 WGSL Fall Ball Season STATUS: NEW 8/5/2014 Fall Ball League:
1) WGSL will be participating in the Crystal Lake sponsored league for Fall Ball. 2) Grant and McHenry are also participating in the Crystal Lake sponsored league. 3) Rules issue has been brought up in regards to various Nippersink teams allowing travel players to play Fall Ball. Upon discussion; WGSL will maintain the policy of NO travel players in WGSL Fall Ball program. th 4) Rules meeting for C.L. Fall Ball to be held August 8 at the Woodstock VFW at 7:30pm. Several WGSL coaches/members stated they wish to attend. 5) Fall Ball scheduling to be completed by CLGSL.
2
2014 WGSL Fall Ball Season (continued) WGSL Fall Ball Coordination: 1) Coaches: Those present expressing interest in coach Fall Ball this season: Rich Watson: 16U; Kory Beckman: 12U, 14U, or 16U; Tavo Ramirez: 10U; Keith Benedict: 12U; and Brooklyn/Sheyenne would like to assist. 2) Alissa to discuss umpire scheduling/coordination with Alex. th 3) August 10 for Fall Ball participant practice/coach evaluation for draft.
IX.
Miscellaneous Issues and Comments - Board of Directors/Members STATUS: NEW SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 8/5/2014 1) Lake Villa remote control repair/replacement. NO DISCUSSION 2) Group/League discussion regarding future participation in Nippersink or Crystal Lake Leagues. NO DISCUSSION 3) League event to honor founding member(s). NO DISCUSSION
X.
Nominations/Election for Open Board Positions- Board of Directors/Members STATUS: OPEN SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 8/5/2014 CONDUCTED NOMINATON AND ELECTION PROCEEDINGS Treasurer: NOMINEES: Jeff LeGare and Rich Watson VOTE: Secret Ballot RESULTS: Jeff LeGare – 6, Rich Watson – 5
XI.
Vice-President: NOMINEES: VOTE: RESULTS:
Dan Williams and Tavo Ramirez Secret ballot Tavo Ramirez – 6, Dan Williams - 5
Adjournment - Board of Directors 8/5/2014
Next WGSL General Membership Meeting to be on September 2, 2014 at the Woodstock VFW Post 5040 at 7:00pm. Motion made: Motion to approve: Second: Vote:
To Adjourn General Membership Meeting for August Rich Watson Dan White I’s – All in attendance Nay’s – None Motion results: Approved
Meeting adjourned at: 9:21pm
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