Woodstock Girls Softball League
Woodstock Girls Softball League General Membership Meeting Minutes Woodstock VFW Post 5040 September 8th, 2016 at 8:00pm I. Board of Directors Roll Call: Meeting convened at: 8:05pm Alissa Benedict President
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Mark Morgan Vice-President
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Jeff Legare Treasurer
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Angela Young Secretary
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Brian Heidtke 6U Division Rep.
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JR Sedlack 8U Division Rep.
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Keith Benedict 10U Division Rep
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Mark Morgan 12U Division Rep.
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Christine Selof 14U Division Rep.
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Jeff Slocum 16U Division Rep.
Dan White 20U Division Rep.
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II. Review/Approval of Previous Month’s General Membership Meeting Minutes - Board of Directors STATUS: RECURRING 9/8/2016 Motion made to APPROVE meeting minutes for August (D. White). Motion seconded (K. Benedict). Vote: I’s – All in attendance; Nays – None. Motion Approved
III. Presentation/Approval of Treasurer’s Monthly Report – Jeff Legare STATUS: RECURRING Statements and Income/Expense Reports (see attached); July month end balance: $ 19,061.72 August month end balance: $ 23,145.33 9/8/2016 Motion made to APPROVE Treasurer’s Report for August (K. Benedict). Motion seconded (D. White). Vote: I’s – All in attendance; Nays – None. Motion Approved
IV. COORDINATOR/DIVISION REPRESENTATIVE REPORTS – Appointed Coordinators/Division Reps. STATUS: RECURRING SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 9/8/2016
Equipment & Field Maintenance (Benedict): Few equipment bags have broken zippers. Keith will order four new bags. We will need to purchase additional catchers gear, more bags and face masks for spring season. Training Coordinator (P.Riis): Need to determine days to reserve gym times. Mondays and Fridays worked well last year with some Saturday gym time for Storm teams to practice. Clinics will be January – March. Sponsorship Coordinator (Benedict): No Report City Liaison (Thurow): Need to appoint city liaison Spirit Wear Coordinator (Young): No Report Umpire Coordinator (Herrmann): Umpires are scheduled for fall games Website / Registration (Young): 113 Fall Ball players registered. 6U – 6; 8U – 24; 10U – 28; 12U – 26; 14U – 13; 16U – 16 Concessions (A.Benedict): No Report Uniforms Coordinator (Watson): Fall ball uniforms went well. No issues
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6U-20U Division Representatives: Division reps need to be changed due to players of Division Reps moving into new divisions and Division reps stepping down. New Division Reps will be: 6U – Keith Benedict 10U – Juan Fuentes 12U – Matt Wiegel 14U – Mark Morgan 16U – Rob Ribbe Motion made to APPROVE all Division Reps (A. Young). Motion seconded (B. Ungaro). Vote: I’s – All in attendance; Nays – None. Motion Approved Opening Day Coordinator (Open): No Report Trophy Coordinator (Open): No Report
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Storm Teams – Board of Directors/Members STATUS: OPEN SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION. 9/8/2016 Coaches to reach out to teams to introduce themselves
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BATES PARK SCOREBOARDS – Board of Directors/Members STATUS: OPEN SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION. 9/8/2016 Scoreboard on field 3 is working. The light for field 4 needs a new transformer to get electric to the scoreboard. Should be working soon Need to keep remotes in outer shed so everyone has access. Alissa to reach out to Heatwave to see if they want to purchase controllers
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Fall Ball – Board of Directors/Members STATUS: NEW 9/8/2016 Fall ball is going well so far. No issues or concerns
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MISCELLANEOUS / NEW ISSUES OR COMMENTS - Board of Directors/Members STATUS: NEW / OPEN SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 9/8/2016 Other teams are looking for additional fields to practice/play on - will be at Parks and Rec meeting to discuss on 9/13. Conflicts with monthly meeting time at the VFW. October meeting will be on the first Thursday of the month at 8pm. Meetings will move to the first Tuesday of every month at 6:30p from November through March. Adjournment - Board of Directors 9/8/2016 The next General Membership Meeting is October 6, 2016 at the Woodstock VFW Post 5040 at 8:00pm. Motion made to ADJOUN the meeting (A. Young). Motion seconded (K. Benedict). Vote: I’s – All in attendance; Nays – None. MOTION APPROVED Meeting adjourned at: 9:29pm
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Mark Morgan Vice-President
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Jeff Legare Treasurer
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Angela Young Secretary
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Brian Heidtke 6U Division Rep.
X
JR Sedlack 8U Division Rep.
X
Keith Benedict 10U Division Rep
X
Mark Morgan 12U Division Rep.
-
Christine Selof 14U Division Rep.
X
Jeff Slocum 16U Division Rep.
Dan White 20U Division Rep.
X
II. Review/Approval of Previous Month’s General Membership Meeting Minutes - Board of Directors STATUS: RECURRING 9/8/2016 Motion made to APPROVE meeting minutes for August (D. White). Motion seconded (K. Benedict). Vote: I’s – All in attendance; Nays – None. Motion Approved
III. Presentation/Approval of Treasurer’s Monthly Report – Jeff Legare STATUS: RECURRING Statements and Income/Expense Reports (see attached); July month end balance: $ 19,061.72 August month end balance: $ 23,145.33 9/8/2016 Motion made to APPROVE Treasurer’s Report for August (K. Benedict). Motion seconded (D. White). Vote: I’s – All in attendance; Nays – None. Motion Approved
IV. COORDINATOR/DIVISION REPRESENTATIVE REPORTS – Appointed Coordinators/Division Reps. STATUS: RECURRING SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 9/8/2016
Equipment & Field Maintenance (Benedict): Few equipment bags have broken zippers. Keith will order four new bags. We will need to purchase additional catchers gear, more bags and face masks for spring season. Training Coordinator (P.Riis): Need to determine days to reserve gym times. Mondays and Fridays worked well last year with some Saturday gym time for Storm teams to practice. Clinics will be January – March. Sponsorship Coordinator (Benedict): No Report City Liaison (Thurow): Need to appoint city liaison Spirit Wear Coordinator (Young): No Report Umpire Coordinator (Herrmann): Umpires are scheduled for fall games Website / Registration (Young): 113 Fall Ball players registered. 6U – 6; 8U – 24; 10U – 28; 12U – 26; 14U – 13; 16U – 16 Concessions (A.Benedict): No Report Uniforms Coordinator (Watson): Fall ball uniforms went well. No issues
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6U-20U Division Representatives: Division reps need to be changed due to players of Division Reps moving into new divisions and Division reps stepping down. New Division Reps will be: 6U – Keith Benedict 10U – Juan Fuentes 12U – Matt Wiegel 14U – Mark Morgan 16U – Rob Ribbe Motion made to APPROVE all Division Reps (A. Young). Motion seconded (B. Ungaro). Vote: I’s – All in attendance; Nays – None. Motion Approved Opening Day Coordinator (Open): No Report Trophy Coordinator (Open): No Report
V.
Storm Teams – Board of Directors/Members STATUS: OPEN SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION. 9/8/2016 Coaches to reach out to teams to introduce themselves
VI.
BATES PARK SCOREBOARDS – Board of Directors/Members STATUS: OPEN SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION. 9/8/2016 Scoreboard on field 3 is working. The light for field 4 needs a new transformer to get electric to the scoreboard. Should be working soon Need to keep remotes in outer shed so everyone has access. Alissa to reach out to Heatwave to see if they want to purchase controllers
VII.
Fall Ball – Board of Directors/Members STATUS: NEW 9/8/2016 Fall ball is going well so far. No issues or concerns
VIII.
IX.
MISCELLANEOUS / NEW ISSUES OR COMMENTS - Board of Directors/Members STATUS: NEW / OPEN SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 9/8/2016 Other teams are looking for additional fields to practice/play on - will be at Parks and Rec meeting to discuss on 9/13. Conflicts with monthly meeting time at the VFW. October meeting will be on the first Thursday of the month at 8pm. Meetings will move to the first Tuesday of every month at 6:30p from November through March. Adjournment - Board of Directors 9/8/2016 The next General Membership Meeting is October 6, 2016 at the Woodstock VFW Post 5040 at 8:00pm. Motion made to ADJOUN the meeting (A. Young). Motion seconded (K. Benedict). Vote: I’s – All in attendance; Nays – None. MOTION APPROVED Meeting adjourned at: 9:29pm
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