Woodstock Girls Softball League
Woodstock Girls Softball League General Membership Meeting Minutes Woodstock VFW Post 5040 May 2nd, 2017 at 8:00pm I. Board of Directors Roll Call: Meeting convened at: 8:07pm Alissa Benedict President
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Mark Morgan Vice-President
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Jeff Legare Treasurer
Broc Ungaro 6U Division Rep. Bryan Stevens 14U Division Rep.
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Juan Fuentes 8U Division Rep. Rob Ribbe 16U Division Rep.
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JR Sedlack 10U Division Rep Dan White 20U Division Rep.
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Angela Young Secretary
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Matt Wiegel 12U Division Rep. Keith Benedict Storm Division Rep.
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II. Review/Approval of Previous Month’s General Membership Meeting Minutes - Board of Directors STATUS: RECURRING 5/2/2017 Motion made to APPROVE meeting minutes for April (B. Stevens). Motion seconded (B. Ungaro). Vote: I’s – All in attendance; Nays – None. Motion Approved
III. Presentation/Approval of Treasurer’s Monthly Report – Jeff Legare STATUS: RECURRING Statements and Income/Expense Reports (see attached); March month end balance: $ 15,594.01 April month end balance: $ 12,685.95 5/2/2017 Motion made to APPROVE Treasurer’s Report for April (K. Benedict). Motion seconded (R. Ribbe). Vote: I’s – All in attendance; Nays – None. Motion Approved
IV. COORDINATOR/DIVISION REPRESENTATIVE REPORTS – Appointed Coordinators/Division Reps. STATUS: RECURRING SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 5/2/2017
Equipment & Field Maintenance (K.Benedict): New bat racks were ordered and are on field 4 Training Coordinator (P.Riis): No Report Sponsorship Coordinator (A.Benedict): Alissa to send Angela list of sponsors to update website. Discussed creating new scoreboard sponsorship at half the cost of the lowest sponsorship – this level would include name on a banner and website recognition City Liaison (Fuentes): City is looking into cost of adding cameras in the park due to vandalism. Need to figure out placement of Barb Hathcock sign. Spirit Wear Coordinator (Wiegel): Spirit Wear orders will be handed out on Opening Day. Umpire Director (White): 8U umpires and FVB are all set up for the season Website / Registration (Young): 9 players registered to date for 16U Concessions (A.Benedict): Concession stand was open for Woodstock High School Tournament and made about $250. Alissa dropped off application for 5 month food permit. Uniforms Coordinator (Young): 16U uniforms need to be ordered by 5/11 to receive by 5/25.
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6U-20U Division Representatives: 6U – 12U No Report; 14U – due to team size need to work with 12U coaches when rescheduling games to ensure 14U has enough players Opening Day Coordinator (Ungaro): Color Guard has a lot of conflicts so the 14U team may need to hold the flag. Each player will get a hotdog, bag of goldfish and a water bottle. Trophy Coordinator (Stevens): Bryan is working on the order with McHenry Specialties. They will match prices from previous order we had with them. Quoted roughly $2600 for All Star Tournament, $1700 for NISA and $400-$600 for End of Season participation trophies. Fundraiser Coordinator (Sedlack): JR will order pens to pass out at the parade. Representative from Shaklee came to discuss fundraiser opportunity – Shaklee sells detergents, household supplies, energy drinks, etc. No cost to league to run. Run through an online store and ships straight to customer. Total amount back to league is based on purchases.
V.
Storm Teams – Board of Directors/Members STATUS: OPEN SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION. 5/2/2017 16U uniforms were ordered
VI.
MISCELLANEOUS / NEW ISSUES OR COMMENTS - Board of Directors/Members STATUS: NEW / OPEN SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 5/2/2017 1) Amy will email coaches with picture day times 2) Tournament name will be Woodstock Summer Squall. Bryan Stevens is the winner of the contest and will receive one free Fall Ball registration.
VII.
Adjournment - Board of Directors 5/2/2016 The next General Membership Meeting is June 6, 2017 at the Woodstock VFW Post 5040 at 8:00pm. Motion made to ADJOUN the meeting (B. Stevens). Motion seconded (B. Ungaro). Vote: I’s – All in attendance; Nays – None. MOTION APPROVED Meeting adjourned at: 10:15pm
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Mark Morgan Vice-President
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Jeff Legare Treasurer
Broc Ungaro 6U Division Rep. Bryan Stevens 14U Division Rep.
X
Juan Fuentes 8U Division Rep. Rob Ribbe 16U Division Rep.
X
JR Sedlack 10U Division Rep Dan White 20U Division Rep.
X
X
X
Angela Young Secretary
X X
X
Matt Wiegel 12U Division Rep. Keith Benedict Storm Division Rep.
X
II. Review/Approval of Previous Month’s General Membership Meeting Minutes - Board of Directors STATUS: RECURRING 5/2/2017 Motion made to APPROVE meeting minutes for April (B. Stevens). Motion seconded (B. Ungaro). Vote: I’s – All in attendance; Nays – None. Motion Approved
III. Presentation/Approval of Treasurer’s Monthly Report – Jeff Legare STATUS: RECURRING Statements and Income/Expense Reports (see attached); March month end balance: $ 15,594.01 April month end balance: $ 12,685.95 5/2/2017 Motion made to APPROVE Treasurer’s Report for April (K. Benedict). Motion seconded (R. Ribbe). Vote: I’s – All in attendance; Nays – None. Motion Approved
IV. COORDINATOR/DIVISION REPRESENTATIVE REPORTS – Appointed Coordinators/Division Reps. STATUS: RECURRING SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 5/2/2017
Equipment & Field Maintenance (K.Benedict): New bat racks were ordered and are on field 4 Training Coordinator (P.Riis): No Report Sponsorship Coordinator (A.Benedict): Alissa to send Angela list of sponsors to update website. Discussed creating new scoreboard sponsorship at half the cost of the lowest sponsorship – this level would include name on a banner and website recognition City Liaison (Fuentes): City is looking into cost of adding cameras in the park due to vandalism. Need to figure out placement of Barb Hathcock sign. Spirit Wear Coordinator (Wiegel): Spirit Wear orders will be handed out on Opening Day. Umpire Director (White): 8U umpires and FVB are all set up for the season Website / Registration (Young): 9 players registered to date for 16U Concessions (A.Benedict): Concession stand was open for Woodstock High School Tournament and made about $250. Alissa dropped off application for 5 month food permit. Uniforms Coordinator (Young): 16U uniforms need to be ordered by 5/11 to receive by 5/25.
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6U-20U Division Representatives: 6U – 12U No Report; 14U – due to team size need to work with 12U coaches when rescheduling games to ensure 14U has enough players Opening Day Coordinator (Ungaro): Color Guard has a lot of conflicts so the 14U team may need to hold the flag. Each player will get a hotdog, bag of goldfish and a water bottle. Trophy Coordinator (Stevens): Bryan is working on the order with McHenry Specialties. They will match prices from previous order we had with them. Quoted roughly $2600 for All Star Tournament, $1700 for NISA and $400-$600 for End of Season participation trophies. Fundraiser Coordinator (Sedlack): JR will order pens to pass out at the parade. Representative from Shaklee came to discuss fundraiser opportunity – Shaklee sells detergents, household supplies, energy drinks, etc. No cost to league to run. Run through an online store and ships straight to customer. Total amount back to league is based on purchases.
V.
Storm Teams – Board of Directors/Members STATUS: OPEN SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION. 5/2/2017 16U uniforms were ordered
VI.
MISCELLANEOUS / NEW ISSUES OR COMMENTS - Board of Directors/Members STATUS: NEW / OPEN SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 5/2/2017 1) Amy will email coaches with picture day times 2) Tournament name will be Woodstock Summer Squall. Bryan Stevens is the winner of the contest and will receive one free Fall Ball registration.
VII.
Adjournment - Board of Directors 5/2/2016 The next General Membership Meeting is June 6, 2017 at the Woodstock VFW Post 5040 at 8:00pm. Motion made to ADJOUN the meeting (B. Stevens). Motion seconded (B. Ungaro). Vote: I’s – All in attendance; Nays – None. MOTION APPROVED Meeting adjourned at: 10:15pm
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