Woodstock Girls Softball League
Woodstock Girls Softball League General Membership Meeting Minutes Woodstock VFW Post 5040 June 3, 2014 at 8:00pm I. Board of Directors Roll Call:
Meeting convened at 8:07pm.
Alissa Benedict President John Czischki Vice-President
x
x
x
Kyle Schultz Secretary Jamie Czischki 6U Division Rep.
Jeff Legare Treasurer
x
Keith Benedict 8U Division Rep.
x
Dan Williams 10U Division Rep. Dan White 12U Division Rep.
x
Jeff Legare (Acting) 15U Division Rep.
y
TBD 19U Division Rep.
x
II. Review/Approval of Previous Month’s General Membership Meeting Minutes - Board of Directors STATUS: RECURRING 6/3/2014 NO ISSUES or PUBLIC COMMENT Motion made: Motion to approve: Second:
Approval of the May General Membership Meeting Minutes Erich Thurow Alex Benitez
Vote:
I’s – All in attendance; Nay’s – None Motion results: APPROVED
III. Presentation/Approval of Treasurer’s Monthly Report – Jeff Legare STATUS: RECURRING Statements and Income/Expense Reports (see attached); April month end balance: $37,272.07 May month end balance: $30,856.41 6/3/2014 NO ISSUES or PUBLIC COMMENT Motion made: Motion to approve: Second:
Approval of the June Treasurer’s Report Erich Thurow Keith Benedict
Vote:
I’s – All in attendance; Nay’s – None Motion results: APPROVED
IV. COORDINATOR/DIVISION REPRESENTATIVE REPORTS – Appointed Coordinators/Division Reps. STATUS: RECURRING SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 6/3/2014 Equipment & Field Maintenance (White): 1) Reported intent to purchase more balls for tournament; 2) Requested information regarding where to purchase more ice packs. Alex will get pricing from medical supplier he purchased from last year; 3) Erich Thurow asked if WGSL could purchase 2 hand drag to help prep fields between st nd consecutive games (Jeff/Alex made 1 /2 motions; Approved). Training Coordinator (P.Riis): NO REPORT Sponsorship Coordinator (Benedict/Benitez): Alissa reported the Dairy Queen is new tournament sponsor. City Liaison & Spirit Wear (Thurow): 1) Erich reported that the City has complained about garbage being left in the dugouts and on fields after previous Saturday’s games. (Reminder to coaches to be sent); 2) WGSL needs to return the City’s field hose (WGSL to comply); 3) C. Russo requested the City to provide more toilet paper in the women’s restroom (Erich to make request).
1
COORDINATOR/DIVISION REPRESENTATIVE REPORTS (continued) Umpire Coordinator (Benitez): Alex fielded comments regarding referee performances during season. It was noted that there have been some late arrivals and some inconsistently called games. Website / Registration (k.Schultz): Fall Ball registration will open once tournament registration ends. Concessions (A.Benedict): 1) Alissa noted that more dinner type foods are being requested (i.e.-pizza, hot dogs); 2) Inquired about getting Skeeterbeater out to spray for bugs and mosquitoes before WGSL Tournament. Alex will call and request a price quote. 6U Division Repetitive (J.Czischki): Alissa reported that all is going well. No issues. 8U Division Repetitive (K.Benedict): No issues. Dan Williams made comment regard how well Joanna Watson has been doing as umpire. 10U Division Repetitive (D.Williams): Dan reported that some safety concerns have been brought up regarding Coach Kelly (I.e. use of hit stick just outside dug out entrance, no batting helmets during BP). Issues were brought to Coach Kelly’s attention and addressed promptly. C. Russo began to express comments regarding other issues she was having regarding Coach Kelly. K. Schultz asked if she could wait to express her comments till later in the agenda, since this was the Divisions Representatives time to report his issues. She agreed. 12U Division Repetitive (D.White): No issues. 16U Division Repetitive (J.Legare): Some issues regarding teams not following league rules were expressed. Noted was whether players from other teams (15U or younger) being allowed to pitch. J. Legare expressed the importance of good pitching to promote a good game experience. At this time, younger players and other 15U replacement players are allowed to pitch. 19U Division Repetitive: Coach Paul Sandall is currently scheduling games for the season. Alex ill schedule umpires once schedule is posted.
V.
Bates Field #3 Improvements - Board of Directors/Members STATUS: OPEN SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 5/6/2014 Erich reported that additional grading and dirt work has been completed on field 3; enough to open the field for play. However; there is still a need for more dirt. This work should be done around August. Issue to remain open until the work is complete. 6/3/2014 NO ISSUES or PUBLIC COMMENT
VI.
2014 WGSL All-Star Tournament STATUS: OPEN SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 5/6/2014 It was discussed to again have Bates Park sprayed for mosquito control for the tournament. It was also mentioned that Heatwave may split costs to have mosquito control during their tournament at Bates the previous week. 6/3/2014 K. Schultz stated that an e-mail was sent by Marty prior to the meeting; but is currently unable to locate it to share with the group.
VII.
2014 WGSL All-Star Teams/Selection STATUS: NEW 6/3/2014 1) Alissa updated the group that e-mail went out to all the coaches requesting All-star nominees from each coach’s respective teams and that she has received replies back from each coach with the exception of Dan Spung. 2) Head Coaches for All-stars are: Meghan Osess (currently a 6U coach) for 8U; Keith Benedict for 10U; John Czischki for 12U; Jeff LeGare for 15U; and Paul Sandall for 19U.
2
VIII.
10U Division Coach Suspension STATUS: NEW 6/3/2014 (Note: Coach Kelly Platt and his wife arrived unexpectedly just prior to this issue being addressed and was present during the discussion. Steve Mungle was not present.) K. Schultz started off by notifying the group that this issue has been ongoing the past couple weeks that had lead to the temporary suspension of Steve Mungle from coaching and from being present in the dugout or on the playing field. Kyle stated that this issue was not on the agenda intending to be an open discussion. The Executive Board and Division Representative (Dan Williams) had made it’s inquires into the events that transpired that lead up to the suspension. The intent of this item being on the agenda was to notify the remaining members of the Board, present coaches, and involved members of the situation and to make known the Executive Board’s intent to make the suspension permanent. The Executive Board wished to offer all members present an opportunity to express their own opinion on the suspensions only. During this time Coach Kelly did speak and expressed his appreciation for the Boards support during this time; as well as clarified some of the events that lead to the temporary suspension, as well as other examples not previously knows. Overwhelming consensus of those present was support for the Executive Board’s decision for both the temporary suspension and the move to make it permanent.
IX.
Miscellaneous Issues and Comments - Board of Directors/Members STATUS: NEW SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 6/3/2014 NO ISSUES or PUBLIC COMMENT
X.
Adjournment - Board of Directors 6/3/2014
Next WGSL General Membership Meeting to be on July 1, 2014 at the Woodstock VFW Post 5040 at 8:00pm. Motion made: Motion to approve: Second:
Approval to adjourn June General Membership meeting Alex Benitez Dan White
Vote:
I’s – All in attendance; Nay’s – None Motion results: APPROVED; Adjournment at 9:30pm
Board adjourned and moved into Executive session at 9:35pm.
3
Meeting convened at 8:07pm.
Alissa Benedict President John Czischki Vice-President
x
x
x
Kyle Schultz Secretary Jamie Czischki 6U Division Rep.
Jeff Legare Treasurer
x
Keith Benedict 8U Division Rep.
x
Dan Williams 10U Division Rep. Dan White 12U Division Rep.
x
Jeff Legare (Acting) 15U Division Rep.
y
TBD 19U Division Rep.
x
II. Review/Approval of Previous Month’s General Membership Meeting Minutes - Board of Directors STATUS: RECURRING 6/3/2014 NO ISSUES or PUBLIC COMMENT Motion made: Motion to approve: Second:
Approval of the May General Membership Meeting Minutes Erich Thurow Alex Benitez
Vote:
I’s – All in attendance; Nay’s – None Motion results: APPROVED
III. Presentation/Approval of Treasurer’s Monthly Report – Jeff Legare STATUS: RECURRING Statements and Income/Expense Reports (see attached); April month end balance: $37,272.07 May month end balance: $30,856.41 6/3/2014 NO ISSUES or PUBLIC COMMENT Motion made: Motion to approve: Second:
Approval of the June Treasurer’s Report Erich Thurow Keith Benedict
Vote:
I’s – All in attendance; Nay’s – None Motion results: APPROVED
IV. COORDINATOR/DIVISION REPRESENTATIVE REPORTS – Appointed Coordinators/Division Reps. STATUS: RECURRING SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 6/3/2014 Equipment & Field Maintenance (White): 1) Reported intent to purchase more balls for tournament; 2) Requested information regarding where to purchase more ice packs. Alex will get pricing from medical supplier he purchased from last year; 3) Erich Thurow asked if WGSL could purchase 2 hand drag to help prep fields between st nd consecutive games (Jeff/Alex made 1 /2 motions; Approved). Training Coordinator (P.Riis): NO REPORT Sponsorship Coordinator (Benedict/Benitez): Alissa reported the Dairy Queen is new tournament sponsor. City Liaison & Spirit Wear (Thurow): 1) Erich reported that the City has complained about garbage being left in the dugouts and on fields after previous Saturday’s games. (Reminder to coaches to be sent); 2) WGSL needs to return the City’s field hose (WGSL to comply); 3) C. Russo requested the City to provide more toilet paper in the women’s restroom (Erich to make request).
1
COORDINATOR/DIVISION REPRESENTATIVE REPORTS (continued) Umpire Coordinator (Benitez): Alex fielded comments regarding referee performances during season. It was noted that there have been some late arrivals and some inconsistently called games. Website / Registration (k.Schultz): Fall Ball registration will open once tournament registration ends. Concessions (A.Benedict): 1) Alissa noted that more dinner type foods are being requested (i.e.-pizza, hot dogs); 2) Inquired about getting Skeeterbeater out to spray for bugs and mosquitoes before WGSL Tournament. Alex will call and request a price quote. 6U Division Repetitive (J.Czischki): Alissa reported that all is going well. No issues. 8U Division Repetitive (K.Benedict): No issues. Dan Williams made comment regard how well Joanna Watson has been doing as umpire. 10U Division Repetitive (D.Williams): Dan reported that some safety concerns have been brought up regarding Coach Kelly (I.e. use of hit stick just outside dug out entrance, no batting helmets during BP). Issues were brought to Coach Kelly’s attention and addressed promptly. C. Russo began to express comments regarding other issues she was having regarding Coach Kelly. K. Schultz asked if she could wait to express her comments till later in the agenda, since this was the Divisions Representatives time to report his issues. She agreed. 12U Division Repetitive (D.White): No issues. 16U Division Repetitive (J.Legare): Some issues regarding teams not following league rules were expressed. Noted was whether players from other teams (15U or younger) being allowed to pitch. J. Legare expressed the importance of good pitching to promote a good game experience. At this time, younger players and other 15U replacement players are allowed to pitch. 19U Division Repetitive: Coach Paul Sandall is currently scheduling games for the season. Alex ill schedule umpires once schedule is posted.
V.
Bates Field #3 Improvements - Board of Directors/Members STATUS: OPEN SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 5/6/2014 Erich reported that additional grading and dirt work has been completed on field 3; enough to open the field for play. However; there is still a need for more dirt. This work should be done around August. Issue to remain open until the work is complete. 6/3/2014 NO ISSUES or PUBLIC COMMENT
VI.
2014 WGSL All-Star Tournament STATUS: OPEN SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 5/6/2014 It was discussed to again have Bates Park sprayed for mosquito control for the tournament. It was also mentioned that Heatwave may split costs to have mosquito control during their tournament at Bates the previous week. 6/3/2014 K. Schultz stated that an e-mail was sent by Marty prior to the meeting; but is currently unable to locate it to share with the group.
VII.
2014 WGSL All-Star Teams/Selection STATUS: NEW 6/3/2014 1) Alissa updated the group that e-mail went out to all the coaches requesting All-star nominees from each coach’s respective teams and that she has received replies back from each coach with the exception of Dan Spung. 2) Head Coaches for All-stars are: Meghan Osess (currently a 6U coach) for 8U; Keith Benedict for 10U; John Czischki for 12U; Jeff LeGare for 15U; and Paul Sandall for 19U.
2
VIII.
10U Division Coach Suspension STATUS: NEW 6/3/2014 (Note: Coach Kelly Platt and his wife arrived unexpectedly just prior to this issue being addressed and was present during the discussion. Steve Mungle was not present.) K. Schultz started off by notifying the group that this issue has been ongoing the past couple weeks that had lead to the temporary suspension of Steve Mungle from coaching and from being present in the dugout or on the playing field. Kyle stated that this issue was not on the agenda intending to be an open discussion. The Executive Board and Division Representative (Dan Williams) had made it’s inquires into the events that transpired that lead up to the suspension. The intent of this item being on the agenda was to notify the remaining members of the Board, present coaches, and involved members of the situation and to make known the Executive Board’s intent to make the suspension permanent. The Executive Board wished to offer all members present an opportunity to express their own opinion on the suspensions only. During this time Coach Kelly did speak and expressed his appreciation for the Boards support during this time; as well as clarified some of the events that lead to the temporary suspension, as well as other examples not previously knows. Overwhelming consensus of those present was support for the Executive Board’s decision for both the temporary suspension and the move to make it permanent.
IX.
Miscellaneous Issues and Comments - Board of Directors/Members STATUS: NEW SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 6/3/2014 NO ISSUES or PUBLIC COMMENT
X.
Adjournment - Board of Directors 6/3/2014
Next WGSL General Membership Meeting to be on July 1, 2014 at the Woodstock VFW Post 5040 at 8:00pm. Motion made: Motion to approve: Second:
Approval to adjourn June General Membership meeting Alex Benitez Dan White
Vote:
I’s – All in attendance; Nay’s – None Motion results: APPROVED; Adjournment at 9:30pm
Board adjourned and moved into Executive session at 9:35pm.
3
