AYSO Region 599 Board Minutes - January 16, 2017

AYSO Region 599 Board Minutes - January 16, 2017 Attendees: Heather Billing, June McIvor, Maggie Downing, Zack Self, Callie Boller, David Marshall, Brad Dolezal, Duane Hall, John Freeman, Nick Drews, Laurie Grauel, Maureen  Call to Order & Intro: Heather Billing @ 6:30PM  November Minutes: motion to approve by June, second by Maggie, board approves  Treasurer’s Report - Nick Drews o Currently have approximately $168,000 – lots of costs coming up for All-Stars (uniforms, tourney entries, etc.) o Nick will update the report for future meeting to include ‘Year to Date’ / have a separate section for All-Stars  Nominating Committee - Zack Self o Slate read out loud to board: motion to approve by June, second by Maggie and John, board approves  All Stars/Spring Travel - David Marshall o First area tournament was rained out  Need to send $100 per team to 5 Cities o Budget Projection:  David put together 4 scenarios to get an idea of how the AS can balance their budget (self sufficient)  Board discussed utilizing funds from the EOS Tourney to offset the costs of AS to lower the overall costs for players to participate  Board discussed increasing the scholarship fee from $45 to $100 (includes a jacket)  Budget in June: the board will determine how much of the EOS Tourney revenue to utilize for AS and what the scholarship fee will be.  Due to the consistent rainouts, the board will discuss and decide (in late Spring/early Summer) how many AS Tourneys we will participate in / commit to. o Coaches for Spring Traveling Season:  currently only have 1 girls U-12 and 1 boys U-12 coach interest  lots interest for U-10 boys and U-10 girls, David will attempt to find an interested coach for each  Surf & Turf 2017 o Number of Teams: room for 96 teams, 84 teams already signed up  5 cities in not participating  Handful of teams may not be coming because their area tournament is likely being rained out/rescheduled on the same weekend  Recommended that we only give partial refunds if / when this happens o Venues: Damon Garcia, Talley, Los Osos MS, Laguna MS  Recruiting site coordinators, food, pictures, etc.  Referees - Duane Hall o We have had good coverage in other tournaments by our crews o Some AS teams are missing a few refs o Intermediate/advanced referee training: first week in April (likely at Laguna) o Updated uniforms in the Fall  Registrar – James White (new registrar, will be here next meeting)  Safety - Laurie Grauel o A few incident reports (broken wrist)  Regional Commissioner’s Report – Heather Billing o Area Q Results - Boys U-14 got 1st place / advances o 2017 Calendar – Draft (will upload it onto the website next week) o AYSO Expo: March 3-5 2017, Las Vegas o Area Audit in March (second weekend in March)  Equipment – Brad Dolezal o Goals – will look into the getting the goals all dialed in (nets, ties, carts to carry, etc.) o Trailer – needs work o Permanent shed @ Damon Garcia for equipment (Heather and Brad will discuss with the City of SLO) o Discussed extending permits at the end of each season (for an extra 2 weeks) for practice  Other Business – Heather Billing o Setting Goals for 2017  Next Meeting – February 20th, 2017 @ SLO Business Center; Adjournment @ 8:03PM