Woodstock Girls Softball League
Woodstock Girls Softball League General Membership Meeting Minutes Woodstock VFW Post 5040 February 7th, 2017 at 7:00pm I. Board of Directors Roll Call: Meeting convened at: 7:21pm Alissa Benedict President
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Mark Morgan Vice-President
Broc Ungaro 6U Division Rep. Bryan Stevens 14U Division Rep.
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JR Sedlack 8U Division Rep. Rob Ribbe 16U Division Rep.
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Jeff Legare Treasurer
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Angela Young Secretary
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Juan Fuentes 10U Division Rep Dan White 20U Division Rep.
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Matt Wiegel 12U Division Rep. Keith Benedict Storm Division Rep.
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II. Review/Approval of Previous Month’s General Membership Meeting Minutes - Board of Directors STATUS: RECURRING 2/7/2017 Motion made to APPROVE meeting minutes for January (B. Ungaro). Motion seconded (J. Fuentes). Vote: I’s – All in attendance; Nays – None. Motion Approved
III. Presentation/Approval of Treasurer’s Monthly Report – Jeff Legare STATUS: RECURRING Statements and Income/Expense Reports (see attached); December month end balance: $ 8,389.08 January month end balance: $ 7,128.11 2/7/2017 Motion made to APPROVE Treasurer’s Report for January (K. Benedict). Motion seconded (D. White). Vote: I’s – All in attendance; Nays – None. Motion Approved
IV. COORDINATOR/DIVISION REPRESENTATIVE REPORTS – Appointed Coordinators/Division Reps. STATUS: RECURRING SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 2/7/2017
Equipment & Field Maintenance (Benedict): No Report Training Coordinator (P.Riis): Good turnouts to all clinics. Had to alter the times/divisions for the hitting clinics due to size of the middle session. 6U/8U 6:15-7:00pm; 10U 7:00-7:45pm; 12U and up 7:45-8:30pm. Pete will not be available in March – will have to have someone do the pitching clinics Sponsorship Coordinator (Benedict): Alissa and Matt working on sponsors for spring season City Liaison (Fuentes): Juan will contact Woodstock H.S. to see about getting more gym time in March. City will be inviting league to next meeting to review 10 year plan. Spirit Wear Coordinator (Young): Matt working with Reinfall to put together new spirit wear. Reinfall requires min of 12 items per screen print. Matt will get samples for parent meeting. Umpire Director (White): Dan worked with FVB and discussed the umps being on time, staying for full game and having a copy of the rules with them. Discussed the need for more 8U umps. 12U/14U coaches should discuss with their teams. Discussed having some of the new 8U umps work a game with an older girl that has umped before. Website / Registration (Young): 25 registered for spring season to date Concessions (A.Benedict): No Report
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Uniforms Coordinator (Young): Jersey and sock samples are ready for parent meeting. 6U-20U Division Representatives: No Report Opening Day Coordinator (Ungaro): Discussed doing more for opening day this year – i.e. games, raffles, food Trophy Coordinator (Open): Jeff is working on the design for the tournament pins. Keith to send Bryan the info for end of season and NISA trophies.
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Storm Teams – Board of Directors/Members STATUS: OPEN SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION. 2/7/2017 Keith has been working on the Storm jerseys and will be bringing samples to the practices for the girls to try nd on. 10U and 12U will do fundraisers for the 2 jersey. 16U to still decide if they will do 1 or 2 jerseys. All coaches should reach out to their teams to have them register as soon as possible. 12U was registered for USSSA.
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MISCELLANEOUS / NEW ISSUES OR COMMENTS - Board of Directors/Members STATUS: NEW / OPEN SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 2/7/2017 Verros Photography attended the meeting to discuss their photo options. Broc to set up date and time details and work with Verros on schedule for teams. Motion made to APPROVE using Verros Photography and adding a $5 fundraiser (A. Young). Motion seconded (B. Stevens). Vote: I’s – All in attendance; Nays – None. Motion Approved
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Adjournment - Board of Directors 2/7/2016 The next General Membership Meeting is March 7, 2017 at the Woodstock VFW Post 5040 at 7:00pm. Motion made to ADJOUN the meeting (A. Young). Motion seconded (K. Benedict). Vote: I’s – All in attendance; Nays – None. MOTION APPROVED Meeting adjourned at: 9:36pm
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Mark Morgan Vice-President
Broc Ungaro 6U Division Rep. Bryan Stevens 14U Division Rep.
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JR Sedlack 8U Division Rep. Rob Ribbe 16U Division Rep.
X
Jeff Legare Treasurer
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Angela Young Secretary
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Juan Fuentes 10U Division Rep Dan White 20U Division Rep.
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Matt Wiegel 12U Division Rep. Keith Benedict Storm Division Rep.
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II. Review/Approval of Previous Month’s General Membership Meeting Minutes - Board of Directors STATUS: RECURRING 2/7/2017 Motion made to APPROVE meeting minutes for January (B. Ungaro). Motion seconded (J. Fuentes). Vote: I’s – All in attendance; Nays – None. Motion Approved
III. Presentation/Approval of Treasurer’s Monthly Report – Jeff Legare STATUS: RECURRING Statements and Income/Expense Reports (see attached); December month end balance: $ 8,389.08 January month end balance: $ 7,128.11 2/7/2017 Motion made to APPROVE Treasurer’s Report for January (K. Benedict). Motion seconded (D. White). Vote: I’s – All in attendance; Nays – None. Motion Approved
IV. COORDINATOR/DIVISION REPRESENTATIVE REPORTS – Appointed Coordinators/Division Reps. STATUS: RECURRING SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 2/7/2017
Equipment & Field Maintenance (Benedict): No Report Training Coordinator (P.Riis): Good turnouts to all clinics. Had to alter the times/divisions for the hitting clinics due to size of the middle session. 6U/8U 6:15-7:00pm; 10U 7:00-7:45pm; 12U and up 7:45-8:30pm. Pete will not be available in March – will have to have someone do the pitching clinics Sponsorship Coordinator (Benedict): Alissa and Matt working on sponsors for spring season City Liaison (Fuentes): Juan will contact Woodstock H.S. to see about getting more gym time in March. City will be inviting league to next meeting to review 10 year plan. Spirit Wear Coordinator (Young): Matt working with Reinfall to put together new spirit wear. Reinfall requires min of 12 items per screen print. Matt will get samples for parent meeting. Umpire Director (White): Dan worked with FVB and discussed the umps being on time, staying for full game and having a copy of the rules with them. Discussed the need for more 8U umps. 12U/14U coaches should discuss with their teams. Discussed having some of the new 8U umps work a game with an older girl that has umped before. Website / Registration (Young): 25 registered for spring season to date Concessions (A.Benedict): No Report
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Uniforms Coordinator (Young): Jersey and sock samples are ready for parent meeting. 6U-20U Division Representatives: No Report Opening Day Coordinator (Ungaro): Discussed doing more for opening day this year – i.e. games, raffles, food Trophy Coordinator (Open): Jeff is working on the design for the tournament pins. Keith to send Bryan the info for end of season and NISA trophies.
V.
Storm Teams – Board of Directors/Members STATUS: OPEN SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION. 2/7/2017 Keith has been working on the Storm jerseys and will be bringing samples to the practices for the girls to try nd on. 10U and 12U will do fundraisers for the 2 jersey. 16U to still decide if they will do 1 or 2 jerseys. All coaches should reach out to their teams to have them register as soon as possible. 12U was registered for USSSA.
VI.
MISCELLANEOUS / NEW ISSUES OR COMMENTS - Board of Directors/Members STATUS: NEW / OPEN SEE PREVIOUS MONTHS MINUTES FOR ISSUE DISCUSSION 2/7/2017 Verros Photography attended the meeting to discuss their photo options. Broc to set up date and time details and work with Verros on schedule for teams. Motion made to APPROVE using Verros Photography and adding a $5 fundraiser (A. Young). Motion seconded (B. Stevens). Vote: I’s – All in attendance; Nays – None. Motion Approved
VII.
Adjournment - Board of Directors 2/7/2016 The next General Membership Meeting is March 7, 2017 at the Woodstock VFW Post 5040 at 7:00pm. Motion made to ADJOUN the meeting (A. Young). Motion seconded (K. Benedict). Vote: I’s – All in attendance; Nays – None. MOTION APPROVED Meeting adjourned at: 9:36pm
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