Minutes LMS 4071
Minutes LMS 4071
MINUTES OF THE STRATA COUNCIL MEETING OF STRATA CORPORATION LMS 4071, THE EUROPA, HELD ON THURSDAY, APRIL 28, 2011 AT 6:00 PM, IN THE MEETING ROOM, 63 KEEFER PLACE, VANCOUVER, BC In Attendance:
Fern Jeffries John Tulev Sidney Dennison Mark Wirtz Marcello Pavan
President Vice-President, Maintenance Committee Privacy Officer Gardening Committee Secretary
Regrets:
Tim Richards Kris Alexander
Treasurer Maintenance Committee
Site Manager:
Dominic Wong
Site Manager
Managing Agent:
Wendy McKenzie
ColyVan Pacific
1. CALL TO ORDER The Council President Fern Jeffries called the meeting to order at 6:21 pm.
2. APPROVAL OF PREVIOUS MEETING MINUTES It was MOVED/SECONDED to approve Council minutes of February 24, 2011. CARRIED 3. FINANCIAL REPORT Approval of the financial Statements to March 31, 2011 Treasurer Tim Richards was unable to attend the meeting therefore the approval of the financials will be deferred to the May 26, 2011 meeting. Arrears Report - The current amount of arrears, excluding the money we are attempting to recover from Frank Buck, is $20,675.75. There are 3 suites currently with a lien placed against their property and 1 suite is at the collections office. Strata Council wants to remind owners to bring their accounts up to date to avoid incurring legal charges. 202 – 5704 Balsam Street, Vancouver, BC Canada V6M 4B9 Telephone: (604) 683-8399 Fax: (604) 683-7399
The Europa – BCS 4071 Council Meeting – April 28, 2011
Page 2 of 3
4. REVIEW OF ONGOING ISSUES AND INITIATIVES Gardening Committee Mark Wirtz presented a 5th Floor Garden Plan for 2011 outlining the portions of the 5th floor common area gardens for growing vegetables and flowers through the summer months. The gardening committee will work in conjunction with the Strata’s landscaping contractor Coconut Grove. It was MOVED/SECONDED to approve the 5th Floor Gardening Proposal. Owners who wish to view the plan should contact Mark Wirtz. CARRIED A notice with contact information will be posted in the elevator for owners who are interested in joining the gardening committee. Council wants to encourage all residents to participate. Building Upgrades Council reviewed three quotes to remove and replace the carpeting on the 3rd, 5th, 27th floors and the gym. As all three quotes came from recommended companies it was MOVED/SECONDED to award the flooring replacement project to the lowest quote, Jordans Contract Sales. CARRIED It was MOVED/SECONDED to approve a quote from Solid Wood to repair and resurface the concierge desk. CARRIED The Meeting Room table is damaged and will be replaced. A table sourced by SSDG Designs was MOVED/SECONDED to purchase. CARRIED Website ColyVan Pacific has been working in conjunction with Marcello Pavan to develop an improved Europa website for owners. The test site will be operational within ten days. Council will then conduct a review. Notification will be given when the site is operational for owners. 5.
NEW BUSINESS Weekend Moves Effective May 1, 2011 all moves scheduled for a Saturday or Sunday will be charged a $200.00 fee. This fee covers a 4 hour move; every subsequent hour will be charged an additional $50. The fee is to cover the cost of recalling staff to prepare the elevator and monitor any damage or breach of security. Repair & maintenance quotes 1. Milani: It was MOVED/SECONDED to approve repairs recommended following the preventative maintenance inspection. CARRIED 2. Levitt Safety: Several repairs are required following the annual inspection as well as 21 suites were unable to be inspected due to inaccessibility. The owners of the 21 suites will be charged for the second inspection; if this inspection is missed the owners will be fined and charged with a third scheduled inspection.
The Europa – BCS 4071 Council Meeting – April 28, 2011
Page 3 of 3
It was MOVED/SECONDED to proceed with the recommended repairs and scheduling of the re-inspection of the 21 suites. CARRIED 3. Imperial Paddock Pools: A quote of $2,790.00 to install 4 new underwater light fixtures was not approved by Council. Alternatively, the Property Manager was asked to investigate the options to light the walkway from above ground, as part of a longer term plan to discontinue the water feature. The fountains have proved too costly and council is examining alternatives. Any owner who has an issue or concern with this should attend the next Owners Forum, May 26. Window Washing The Property Manager will make arrangements to have the inaccessible windows washed. Notices will be posted once a date is scheduled. Power Washing The 5th floor and front entrance common areas will be scheduled for power washing. 6. CORRESPONDENCE None received at this time.
7. ADJOURNMENT & NEXT MEETING
There being no further business, the meeting was adjourned at 8:00 pm. The next Council meeting will be held on Thursday, May 26, 2011 at 6:00 pm.
ATTENTION These Minutes are in draft form until approved at the next Council Meeting. Please keep these minutes on file as a permanent legal record of your Strata Corporation's business. Replacement of either minutes or bylaws will be at the owner's expense and not the Strata Corporation's.
MINUTES OF THE STRATA COUNCIL MEETING OF STRATA CORPORATION LMS 4071, THE EUROPA, HELD ON THURSDAY, APRIL 28, 2011 AT 6:00 PM, IN THE MEETING ROOM, 63 KEEFER PLACE, VANCOUVER, BC In Attendance:
Fern Jeffries John Tulev Sidney Dennison Mark Wirtz Marcello Pavan
President Vice-President, Maintenance Committee Privacy Officer Gardening Committee Secretary
Regrets:
Tim Richards Kris Alexander
Treasurer Maintenance Committee
Site Manager:
Dominic Wong
Site Manager
Managing Agent:
Wendy McKenzie
ColyVan Pacific
1. CALL TO ORDER The Council President Fern Jeffries called the meeting to order at 6:21 pm.
2. APPROVAL OF PREVIOUS MEETING MINUTES It was MOVED/SECONDED to approve Council minutes of February 24, 2011. CARRIED 3. FINANCIAL REPORT Approval of the financial Statements to March 31, 2011 Treasurer Tim Richards was unable to attend the meeting therefore the approval of the financials will be deferred to the May 26, 2011 meeting. Arrears Report - The current amount of arrears, excluding the money we are attempting to recover from Frank Buck, is $20,675.75. There are 3 suites currently with a lien placed against their property and 1 suite is at the collections office. Strata Council wants to remind owners to bring their accounts up to date to avoid incurring legal charges. 202 – 5704 Balsam Street, Vancouver, BC Canada V6M 4B9 Telephone: (604) 683-8399 Fax: (604) 683-7399
The Europa – BCS 4071 Council Meeting – April 28, 2011
Page 2 of 3
4. REVIEW OF ONGOING ISSUES AND INITIATIVES Gardening Committee Mark Wirtz presented a 5th Floor Garden Plan for 2011 outlining the portions of the 5th floor common area gardens for growing vegetables and flowers through the summer months. The gardening committee will work in conjunction with the Strata’s landscaping contractor Coconut Grove. It was MOVED/SECONDED to approve the 5th Floor Gardening Proposal. Owners who wish to view the plan should contact Mark Wirtz. CARRIED A notice with contact information will be posted in the elevator for owners who are interested in joining the gardening committee. Council wants to encourage all residents to participate. Building Upgrades Council reviewed three quotes to remove and replace the carpeting on the 3rd, 5th, 27th floors and the gym. As all three quotes came from recommended companies it was MOVED/SECONDED to award the flooring replacement project to the lowest quote, Jordans Contract Sales. CARRIED It was MOVED/SECONDED to approve a quote from Solid Wood to repair and resurface the concierge desk. CARRIED The Meeting Room table is damaged and will be replaced. A table sourced by SSDG Designs was MOVED/SECONDED to purchase. CARRIED Website ColyVan Pacific has been working in conjunction with Marcello Pavan to develop an improved Europa website for owners. The test site will be operational within ten days. Council will then conduct a review. Notification will be given when the site is operational for owners. 5.
NEW BUSINESS Weekend Moves Effective May 1, 2011 all moves scheduled for a Saturday or Sunday will be charged a $200.00 fee. This fee covers a 4 hour move; every subsequent hour will be charged an additional $50. The fee is to cover the cost of recalling staff to prepare the elevator and monitor any damage or breach of security. Repair & maintenance quotes 1. Milani: It was MOVED/SECONDED to approve repairs recommended following the preventative maintenance inspection. CARRIED 2. Levitt Safety: Several repairs are required following the annual inspection as well as 21 suites were unable to be inspected due to inaccessibility. The owners of the 21 suites will be charged for the second inspection; if this inspection is missed the owners will be fined and charged with a third scheduled inspection.
The Europa – BCS 4071 Council Meeting – April 28, 2011
Page 3 of 3
It was MOVED/SECONDED to proceed with the recommended repairs and scheduling of the re-inspection of the 21 suites. CARRIED 3. Imperial Paddock Pools: A quote of $2,790.00 to install 4 new underwater light fixtures was not approved by Council. Alternatively, the Property Manager was asked to investigate the options to light the walkway from above ground, as part of a longer term plan to discontinue the water feature. The fountains have proved too costly and council is examining alternatives. Any owner who has an issue or concern with this should attend the next Owners Forum, May 26. Window Washing The Property Manager will make arrangements to have the inaccessible windows washed. Notices will be posted once a date is scheduled. Power Washing The 5th floor and front entrance common areas will be scheduled for power washing. 6. CORRESPONDENCE None received at this time.
7. ADJOURNMENT & NEXT MEETING
There being no further business, the meeting was adjourned at 8:00 pm. The next Council meeting will be held on Thursday, May 26, 2011 at 6:00 pm.
ATTENTION These Minutes are in draft form until approved at the next Council Meeting. Please keep these minutes on file as a permanent legal record of your Strata Corporation's business. Replacement of either minutes or bylaws will be at the owner's expense and not the Strata Corporation's.
