Minutes LMS 4071
Minutes LMS 4071
MINUTES OF THE STRATA COUNCIL MEETING OF STRATA CORPORATION LMS 4071, THE EUROPA, HELD ON THURSDAY, JANUARY 26, 2012 AT 6:00 PM, IN THE MEETING ROOM, 63 KEEFER PLACE, VANCOUVER, BC
In Attendance:
Fern Jeffries John Tulev Tim Richards Kris Alexander Mark Wirtz
President Vice-President, Maintenance Committee Treasurer Maintenance Committee Gardening Committee
Regrets:
Marcello Pavan Sidney Dennison Dominic Wong
Secretary Privacy Officer Site Manager
Managing Agent:
Wendy McKenzie
ColyVan Pacific
1. CALL TO ORDER The Council President Fern Jeffries called the meeting to order at 6:05 pm. 2. GUEST SPEAKER Brett Johnston, Milani’s technician who services the Europa recommended items 1. Cooling Tower. The cooling tower has reached the end of its expected lifetime. Significant refurbishment is required in order that the building’s heating system continues to function efficiently. Council decided that this work is a capital expense; therefore this item will be brought forth at the annual general meeting. 2. Council MOVED/SECONDED; to proceed with the replacement of the pressure transducer control. CARRIED 3. APPROVAL OF PREVIOUS MEETING MINUTES It was MOVED/SECONDED; to approve Council minutes of November 24, 2011. CARRIED
202 – 5704 Balsam Street, Vancouver, BC Canada V6M 4B9
The Europa – BCS 4071 Council Meeting January 26, 2012
Page 2 of 3
4. FINANCIAL REPORT Approval of the financial Statements to December 31, 2011 It was MOVED/SECONDED; to approve the financial statements to December 31, 2011. CARRIED Arrears Report - The current amount of arrears, excluding the money we will recover from Frank Buck, is $14,298.84. A total of $922.25 remains to be collected from owners from the 2011 special levy to replenish the CRF. There is 1 suite currently with a lien placed against their property and there is 1 suite at the collections office. Strata Council wants to remind owners to bring their accounts up to date to avoid incurring legal charges. 5. REVIEW OF ONGOING ISSUES AND INITIATIVES Building Upgrades -Re-upholstery – Mark Wirtz was able to source the required fabric for the lobby bench and wall tiles at a substantial savings. -Lobby painting - Council reviewed a quote from Wolfgang Commercial Painters for $5,150.00 to paint the lobby and surrounding areas. It was MOVED/SECONDED; to proceed with the lobby painting project with Wolfgang Painters. CARRIED 5TH floor maintenance A quote to pressure wash the townhouse units wood fences, gates, playground bench and paint the front doors was reviewed by Council. The Property Manager will request several modifications to the quote and a final review will be made. This project will be added to the 2012/2013 budget. False Creek Residents Association & Crosstown Residents Association update The Crosstown Residents Association will be hosting a public meeting with Constance Barnes, Chair of the Vancouver Parks Board. This will be at the Skyline Restaurant in the Mall,7 pm, March 6. 6.
NEW BUSINESS Concierge Dominic will be away on a sick leave until April; Tony Birak will be his replacement. Please note Tony can be reached at 604-633-1910 or at the front desk, Monday to Friday. It was brought to Council’s attention that the computer at the concierge desk has come to the end of its useful life; therefore it was MOVED/SECONDED; to purchase a new computer CARRIED
Strata Property Act legislation change
The Property Manager gave an overview of the new legislation regarding building depreciation reporting, which will come into effect in 2013. Depreciation reports will include an onsite visual inspection for Strata capital planning and are to be updated every three years. This issue will be discussed in more detail at the annual general meeting.
The Europa – BCS 4071 Council Meeting – October 27, 2011
Page 3 of 3
AGM The annual general meeting has been scheduled for April 26, 2012. The AGM agenda will be mailed to owners the first week of April. Council will meet in February to work on the budget and ¾ resolutions. Owners with suggestions for the AGM should forward these to the Property Manager in time for discussion at the next Strata Council meeting, February 23, 2012. 7. CORRESPONDENCE 1. An owner requested Council’s assistance in remedying a continuous noise issue from a neighbouring unit. Council will advise the owner to contact the police regarding noise complaints. As well the offending unit will be notified that further noise complaints could result in the police attending. 2.
Council received a request to have a moving bylaw fine rescinded on the grounds that there wasn’t a move, new furniture was just brought in. After careful consideration of the facts Council agreed the fine should not be classified as a moving bylaw infraction rather an infraction of bylaw #24.9; providing notice to book and prepare the elevator, which wasn’t done. The bylaw infraction fine letter will be reissued to reflect these changes, with the fine amount standing.
3. An owner addressed unresolved concerns regarding on-going noise issues from Kentizen Restaurant. Council advised they are willing to assist in facilitating the offered sound testing by Kentizen Restaurant. As well Council will provide City of Vancouver contact information to report future noise issues. 8. ADJOURNMENT & NEXT MEETING
There being no further business, the meeting was adjourned at 8:05 pm. The next Council meeting will be held on Thursday, February 23, 2012 at 6:00 pm.
IMPORTANT NOTICE Effective immediately owners will have to register to access the new Europa website @ www.theeuropa.com. Once in the website you will be prompted to register to access strata council meeting minutes, forms, building announcements, etc.
ATTENTION These Minutes are in draft form until approved at the next Council Meeting. Please keep these minutes on file as a permanent legal record of your Strata Corporation's business. Replacement of either minutes or bylaws will be at the owner's expense and not the Strata Corporation's.
MINUTES OF THE STRATA COUNCIL MEETING OF STRATA CORPORATION LMS 4071, THE EUROPA, HELD ON THURSDAY, JANUARY 26, 2012 AT 6:00 PM, IN THE MEETING ROOM, 63 KEEFER PLACE, VANCOUVER, BC
In Attendance:
Fern Jeffries John Tulev Tim Richards Kris Alexander Mark Wirtz
President Vice-President, Maintenance Committee Treasurer Maintenance Committee Gardening Committee
Regrets:
Marcello Pavan Sidney Dennison Dominic Wong
Secretary Privacy Officer Site Manager
Managing Agent:
Wendy McKenzie
ColyVan Pacific
1. CALL TO ORDER The Council President Fern Jeffries called the meeting to order at 6:05 pm. 2. GUEST SPEAKER Brett Johnston, Milani’s technician who services the Europa recommended items 1. Cooling Tower. The cooling tower has reached the end of its expected lifetime. Significant refurbishment is required in order that the building’s heating system continues to function efficiently. Council decided that this work is a capital expense; therefore this item will be brought forth at the annual general meeting. 2. Council MOVED/SECONDED; to proceed with the replacement of the pressure transducer control. CARRIED 3. APPROVAL OF PREVIOUS MEETING MINUTES It was MOVED/SECONDED; to approve Council minutes of November 24, 2011. CARRIED
202 – 5704 Balsam Street, Vancouver, BC Canada V6M 4B9
The Europa – BCS 4071 Council Meeting January 26, 2012
Page 2 of 3
4. FINANCIAL REPORT Approval of the financial Statements to December 31, 2011 It was MOVED/SECONDED; to approve the financial statements to December 31, 2011. CARRIED Arrears Report - The current amount of arrears, excluding the money we will recover from Frank Buck, is $14,298.84. A total of $922.25 remains to be collected from owners from the 2011 special levy to replenish the CRF. There is 1 suite currently with a lien placed against their property and there is 1 suite at the collections office. Strata Council wants to remind owners to bring their accounts up to date to avoid incurring legal charges. 5. REVIEW OF ONGOING ISSUES AND INITIATIVES Building Upgrades -Re-upholstery – Mark Wirtz was able to source the required fabric for the lobby bench and wall tiles at a substantial savings. -Lobby painting - Council reviewed a quote from Wolfgang Commercial Painters for $5,150.00 to paint the lobby and surrounding areas. It was MOVED/SECONDED; to proceed with the lobby painting project with Wolfgang Painters. CARRIED 5TH floor maintenance A quote to pressure wash the townhouse units wood fences, gates, playground bench and paint the front doors was reviewed by Council. The Property Manager will request several modifications to the quote and a final review will be made. This project will be added to the 2012/2013 budget. False Creek Residents Association & Crosstown Residents Association update The Crosstown Residents Association will be hosting a public meeting with Constance Barnes, Chair of the Vancouver Parks Board. This will be at the Skyline Restaurant in the Mall,7 pm, March 6. 6.
NEW BUSINESS Concierge Dominic will be away on a sick leave until April; Tony Birak will be his replacement. Please note Tony can be reached at 604-633-1910 or at the front desk, Monday to Friday. It was brought to Council’s attention that the computer at the concierge desk has come to the end of its useful life; therefore it was MOVED/SECONDED; to purchase a new computer CARRIED
Strata Property Act legislation change
The Property Manager gave an overview of the new legislation regarding building depreciation reporting, which will come into effect in 2013. Depreciation reports will include an onsite visual inspection for Strata capital planning and are to be updated every three years. This issue will be discussed in more detail at the annual general meeting.
The Europa – BCS 4071 Council Meeting – October 27, 2011
Page 3 of 3
AGM The annual general meeting has been scheduled for April 26, 2012. The AGM agenda will be mailed to owners the first week of April. Council will meet in February to work on the budget and ¾ resolutions. Owners with suggestions for the AGM should forward these to the Property Manager in time for discussion at the next Strata Council meeting, February 23, 2012. 7. CORRESPONDENCE 1. An owner requested Council’s assistance in remedying a continuous noise issue from a neighbouring unit. Council will advise the owner to contact the police regarding noise complaints. As well the offending unit will be notified that further noise complaints could result in the police attending. 2.
Council received a request to have a moving bylaw fine rescinded on the grounds that there wasn’t a move, new furniture was just brought in. After careful consideration of the facts Council agreed the fine should not be classified as a moving bylaw infraction rather an infraction of bylaw #24.9; providing notice to book and prepare the elevator, which wasn’t done. The bylaw infraction fine letter will be reissued to reflect these changes, with the fine amount standing.
3. An owner addressed unresolved concerns regarding on-going noise issues from Kentizen Restaurant. Council advised they are willing to assist in facilitating the offered sound testing by Kentizen Restaurant. As well Council will provide City of Vancouver contact information to report future noise issues. 8. ADJOURNMENT & NEXT MEETING
There being no further business, the meeting was adjourned at 8:05 pm. The next Council meeting will be held on Thursday, February 23, 2012 at 6:00 pm.
IMPORTANT NOTICE Effective immediately owners will have to register to access the new Europa website @ www.theeuropa.com. Once in the website you will be prompted to register to access strata council meeting minutes, forms, building announcements, etc.
ATTENTION These Minutes are in draft form until approved at the next Council Meeting. Please keep these minutes on file as a permanent legal record of your Strata Corporation's business. Replacement of either minutes or bylaws will be at the owner's expense and not the Strata Corporation's.
