Minutes LMS 4071
Minutes LMS 4071
MINUTES OF THE STRATA COUNCIL MEETING OF STRATA CORPORATION LMS 4071, THE EUROPA, HELD ON THURSDAY, SEPTEMBER 27, 2012 AT 6:00 PM, IN THE MEETING ROOM OF 63 KEEFER PLACE, VANCOUVER, BC In Attendance:
Mark Wirtz John Tulev Tim Richards Marcello Pavan Peter Regier Kris Alexendar Debra Barker
President Vice-President, Maintenance Committee Treasurer Communication Officer Privacy Officer Maintenance Committee Community Liaison
Regrets:
Kris Alexendar
Maintenance Committee
Site Manager:
Dominic Wong
Site Manager
Managing Agent:
Wendy McKenzie
ColyVan Pacific
1. CALL TO ORDER The President, Mark Wirtz called the meeting to order at 6:15 pm.
2. APPROVAL OF PREVIOUS MEETING MINUTES It was MOVED/SECONDED; to approve Council minutes of July 26, 2012. CARRIED 3. FINANCIAL REPORT Approval of the financial Statements to August 31, 2012 It was MOVED/SECONDED; to approve the financial statements to August 31, 2012. CARRIED Arrears Report - The current amount of arrears is $9,120.25. There are 2 suites currently with a lien placed against their property. Strata Council wants to remind owners to bring their accounts up to date to avoid incurring legal charges. 202 – 5704 Balsam Street, Vancouver, BC Canada V6M 4B9
The Europa – LMS 4071 Council Meeting September 27, 2012
Page 2 of 3
Audit – A draft copy of the 2011/2012 audit was reviewed by Council, it was MOVED/SECONDED; to approve. CARRIED The following 2010/2011 fiscal year transfers from the operating account to the contingency reserve fund were not previously noted in the minutes, therefore Council MOVED/SECONDED; to approve; 1) The transfer of $21,105.00 to cover the 2010/2011 operating deficit. 2) The transfer of $34,031.00 collection of the 2011 AGM approved ¾ resolution special assessment to the CRF. CARRIED These are not NEW transfer of funds, simply noting previously processed transfers in minutes for audit control purposes.
4. REVIEW OF ONGOING ISSUES AND INITIATIVES Lobby artwork The new lobby artwork will be installed in October. Building maintenance items; 5th Floor fence/door painting project: This project has been deferred as other, potentially more cost efficient options are being investigated. Painting of the gym: Council reviewed two quotes to have the gym walls repaired and painted. It was MOVED/SECONDED; to proceed with the lower quote from Wolfgang Painting. CARRIED Dryer duct cleaning: It was MOVED/SECONDED; to approve the dryer duct cleaning quote from Michael A. Smith Duct Cleaning. CARRIED Bike Storage Council reviewed a proposal from Dobra Design for additional bike storage. The Property Manager will investigate the restrictions from the Strata building perspective. Notices will be posted to gauge owner interest for this project. Legal case The Strata received the final settlement amount of $25,000.00 from the Frank Buck case. This case is now closed.
5.
NEW BUSINESS Building maintenance issues; -Building audit: A discussion on various systems in the building, maintenance, life expectancy will be investigated in greater detail at an upcoming meeting of the Building Maintenance Committee. -“United We Can”: This organization has been officially notified to cease service to the building. Issues with unauthorized access to the building have become a security issue. -Plumbing/mechanical proposals: The following proposals were reviewed and MOVED/SECONDED; to proceed; 1) Repairs and replacement of various recommended PRV’s located throughout the tower.
The Europa – LMS 4071 Council Meeting – September 27, 2012
Page 3 of 3
2) Flushing and clean out of the catch basins and sump pump pits located on P2. 3) Repairs to the 2 large parkade ventilation fans on P2. CARRIED -Roof clean-up: Council MOVED/SECONDED; to proceed with a quote from Coconut Grove to weed the roof decks, spray for preventative measure and remove assorted debris. CARRIED Dog biting incident The janitorial contractor reported an incident of a leashed dog biting a staff member. It was MOVED/SECONDED; to issue a warning letter to the dog owner in reference to the Strata bylaw #3.4(c) which states, “all pets shall be kept under the reasonable control of the Owner, Tenant, or Occupant at all times while on the Premises.” CARRIED Kentizen Restaurant license application Complaints have been received by owners; therefore Council MOVED/SECONDED; not to endorse the license application. Any further resolution should be dealt with by Kentizen, the individual owners and the City. CARRIED
6.
CORRESPONDENCE 1. Council reviewed a request to reduce the $200.00 move-in fee to $100.00, as the move was into a furnished suite and the elevator was not utilized. Council denied this request as the move-in fee encompasses the paperwork to process a move as well the elevator service. 2. An owner submitted a letter requesting reimbursement of two issues that the owner regards as Strata responsibility. The Property Manager will investigate and report back to Council.
7.
ADJOURNMENT & NEXT MEETING There being no further business, the meeting was adjourned at 8:05 pm. The next meeting will be on October 25, 2012 at 6:00.
ATTENTION These Minutes are in draft form until approved at the next Council Meeting. Please keep these minutes on file as a permanent legal record of your Strata Corporation's business. Replacement of either minutes or bylaws will be at the owner's expense and not the Strata Corporation's.
MINUTES OF THE STRATA COUNCIL MEETING OF STRATA CORPORATION LMS 4071, THE EUROPA, HELD ON THURSDAY, SEPTEMBER 27, 2012 AT 6:00 PM, IN THE MEETING ROOM OF 63 KEEFER PLACE, VANCOUVER, BC In Attendance:
Mark Wirtz John Tulev Tim Richards Marcello Pavan Peter Regier Kris Alexendar Debra Barker
President Vice-President, Maintenance Committee Treasurer Communication Officer Privacy Officer Maintenance Committee Community Liaison
Regrets:
Kris Alexendar
Maintenance Committee
Site Manager:
Dominic Wong
Site Manager
Managing Agent:
Wendy McKenzie
ColyVan Pacific
1. CALL TO ORDER The President, Mark Wirtz called the meeting to order at 6:15 pm.
2. APPROVAL OF PREVIOUS MEETING MINUTES It was MOVED/SECONDED; to approve Council minutes of July 26, 2012. CARRIED 3. FINANCIAL REPORT Approval of the financial Statements to August 31, 2012 It was MOVED/SECONDED; to approve the financial statements to August 31, 2012. CARRIED Arrears Report - The current amount of arrears is $9,120.25. There are 2 suites currently with a lien placed against their property. Strata Council wants to remind owners to bring their accounts up to date to avoid incurring legal charges. 202 – 5704 Balsam Street, Vancouver, BC Canada V6M 4B9
The Europa – LMS 4071 Council Meeting September 27, 2012
Page 2 of 3
Audit – A draft copy of the 2011/2012 audit was reviewed by Council, it was MOVED/SECONDED; to approve. CARRIED The following 2010/2011 fiscal year transfers from the operating account to the contingency reserve fund were not previously noted in the minutes, therefore Council MOVED/SECONDED; to approve; 1) The transfer of $21,105.00 to cover the 2010/2011 operating deficit. 2) The transfer of $34,031.00 collection of the 2011 AGM approved ¾ resolution special assessment to the CRF. CARRIED These are not NEW transfer of funds, simply noting previously processed transfers in minutes for audit control purposes.
4. REVIEW OF ONGOING ISSUES AND INITIATIVES Lobby artwork The new lobby artwork will be installed in October. Building maintenance items; 5th Floor fence/door painting project: This project has been deferred as other, potentially more cost efficient options are being investigated. Painting of the gym: Council reviewed two quotes to have the gym walls repaired and painted. It was MOVED/SECONDED; to proceed with the lower quote from Wolfgang Painting. CARRIED Dryer duct cleaning: It was MOVED/SECONDED; to approve the dryer duct cleaning quote from Michael A. Smith Duct Cleaning. CARRIED Bike Storage Council reviewed a proposal from Dobra Design for additional bike storage. The Property Manager will investigate the restrictions from the Strata building perspective. Notices will be posted to gauge owner interest for this project. Legal case The Strata received the final settlement amount of $25,000.00 from the Frank Buck case. This case is now closed.
5.
NEW BUSINESS Building maintenance issues; -Building audit: A discussion on various systems in the building, maintenance, life expectancy will be investigated in greater detail at an upcoming meeting of the Building Maintenance Committee. -“United We Can”: This organization has been officially notified to cease service to the building. Issues with unauthorized access to the building have become a security issue. -Plumbing/mechanical proposals: The following proposals were reviewed and MOVED/SECONDED; to proceed; 1) Repairs and replacement of various recommended PRV’s located throughout the tower.
The Europa – LMS 4071 Council Meeting – September 27, 2012
Page 3 of 3
2) Flushing and clean out of the catch basins and sump pump pits located on P2. 3) Repairs to the 2 large parkade ventilation fans on P2. CARRIED -Roof clean-up: Council MOVED/SECONDED; to proceed with a quote from Coconut Grove to weed the roof decks, spray for preventative measure and remove assorted debris. CARRIED Dog biting incident The janitorial contractor reported an incident of a leashed dog biting a staff member. It was MOVED/SECONDED; to issue a warning letter to the dog owner in reference to the Strata bylaw #3.4(c) which states, “all pets shall be kept under the reasonable control of the Owner, Tenant, or Occupant at all times while on the Premises.” CARRIED Kentizen Restaurant license application Complaints have been received by owners; therefore Council MOVED/SECONDED; not to endorse the license application. Any further resolution should be dealt with by Kentizen, the individual owners and the City. CARRIED
6.
CORRESPONDENCE 1. Council reviewed a request to reduce the $200.00 move-in fee to $100.00, as the move was into a furnished suite and the elevator was not utilized. Council denied this request as the move-in fee encompasses the paperwork to process a move as well the elevator service. 2. An owner submitted a letter requesting reimbursement of two issues that the owner regards as Strata responsibility. The Property Manager will investigate and report back to Council.
7.
ADJOURNMENT & NEXT MEETING There being no further business, the meeting was adjourned at 8:05 pm. The next meeting will be on October 25, 2012 at 6:00.
ATTENTION These Minutes are in draft form until approved at the next Council Meeting. Please keep these minutes on file as a permanent legal record of your Strata Corporation's business. Replacement of either minutes or bylaws will be at the owner's expense and not the Strata Corporation's.
