Minutes LMS 4071
Minutes LMS 4071
MINUTES OF THE STRATA COUNCIL MEETING OF STRATA CORPORATION LMS 4071, THE EUROPA, HELD ON THURSDAY, NOVEMBER 18, 2010 AT 6:00 PM, IN THE MEETING ROOM, 63 KEEFER PLACE, VANCOUVER, BC In Attendance:
Fern Jeffries John Tulev Tim Richards Sidney Dennison Kris Alexander Marcello Pavan
President Vice-President, Maintenance Committee Treasurer Privacy Officer Maintenance Committee Secretary
Site Manager:
Dominic Wong
Site Manager
Managing Agent:
Brian Carleton Wendy McKenzie
ColyVan Pacific ColyVan Pacific
Guests:
DebraBarker Shawn Cornell
Owner Owner
1. CALL TO ORDER The Council President Fern Jeffries called the meeting to order at 6:02 pm.
2. APPROVAL OF PREVIOUS MEETING MINUTES It was MOVED/SECONDED to approve Council minutes of October 28, 2010 CARRIED 3. FINANCIAL REPORT T. Richards in preparation for upcoming 2011 budgeting requested the Property Manager to provide several account ledgers for review. Approval of the financial Statements to October 2010 It was MOVED/SECONDED to approve the financial statements to September 2010. CARRIED Arrears Report - The current amount of arrears, excluding one major court-related account, is $17,648.36. There are 3 suites currently with a lien placed against their property and 1 suite is at the collections office. 202 – 5704 Balsam Street, Vancouver, BC Canada V6M 4B9 Telephone: (604) 683-8399 Fax: (604) 683-7399
The Europa – BCS 4071 Council Meeting – November 18, 2010
Page 2 of 3
Strata Council wants to remind owners to bring their accounts up to date to avoid incurring unnecessary legal charges.
4. REVIEW OF ONGOING ISSUES AND INITIATIVES Painting of the hallways The painting project is now complete, Wolfgang Commercial Painters have addressed the deficiencies and a final inspection is scheduled for Nov. 25th. Landscaping A quote of $2,800.00 + tax for the planter project of additional lava rock installation and relocation of plants was reviewed by Council. It was MOVED/SECONDED to proceed with the project. CARRIED In suite plumbing hoses Council is requesting a second quote on this project. DCC - Control System Control Solutions is preparing the finalized cost for a new control system, as well as costing for a maintenance contract and a financing option. Townhouse Roof An additional quote was presented which was substantially less than the original quote. Council MOVED/SECONDED to approve the $400.00 + tax Accurate Roofing quote to repair the flashing on the town house roof. CARRIED Private Property Signage The samples and quotes we not available in time for the meeting. By-Law Amendments Council discussed ideas for amendments to our bylaws. The property manager is requested to provide sample by-laws that limit the number of rental units allowed in Europa. Anyone with suggestions should provide input to Council directly or through Colyvan.
5.
NEW BUSINESS SGM The Special General Meeting to present a design concept and budget for the proposal to upgrade and renovate the building is scheduled for November 25, 2010. There was discussion regarding the owner's concerns and comments at the open house, which will be addressed at the SGM. Kentizen License Renewal Owners who live directly above Kentizen were canvassed and no problems were reported. Council agreed that the Council President would write a letter of support for Kentizen’s application to renew their Class 2 license application. MOVED/SECONDED CARRIED BFL Contract Renewal.
The Europa – BCS 4071 Council Meeting – November 18, 2010
Page 3 of 3
Council MOVED/SECONDED to approve the renewal contract for the building's garbage collection provider. CARRIED Overhead Door Contract Renewal Council MOVED/SECONDED to approve the renewal contract for the building's garage gate service provider. CARRIED Elevator Emergency Communication System A quote was reviewed to have the communication system inspected and serviced was MOVED/SECONDED to approve. CARRIED Junk Mail The Property Manager was directed to contact Canada Post to request that junk mail not be delivered to the building. Council feels this will aid in reducing waste and the messy appearance in the mail area, therefore it was MOVED/SECONDED to approve this action. CARRIED 6.
CORRESPONDENCE 1. A request from an owner to have the Strata Corporation pay for the repair of an in-suite defective heating zone valve was denied by Council on the basis that this is an owner's responsibility. 2. Three separate noise complaints were received for one unit. Council will take action against the offending owner and their tenants. 3. A tenant provided access to an individual who is shown on the security tapes to have stolen a bicycle from the 5th floor. Another resident of the 5th floor reported damage on their patio. Council will write to the owners of the suite reporting this nuisance behaviour on the part of the tenant and requesting that the owner take immediate action.
7.
ADJOURNMENT & NEXT MEETING
There being no further business, the meeting was adjourned at 8:02 pm.. The next Council meeting will be held on Thursday, January 27, 2011 at 6:00 PM. NOISE COMPLAINTS Please note all noise complaints should be reported to the Police and not the concierge or on-site security. ATTENTION These Minutes are in draft form until approved at the next Council Meeting. Please keep these minutes on file as a permanent legal record of your Strata Corporation's business. Replacement of either minutes or bylaws will be at the owner's expense and not the Strata Corporation's.
MINUTES OF THE STRATA COUNCIL MEETING OF STRATA CORPORATION LMS 4071, THE EUROPA, HELD ON THURSDAY, NOVEMBER 18, 2010 AT 6:00 PM, IN THE MEETING ROOM, 63 KEEFER PLACE, VANCOUVER, BC In Attendance:
Fern Jeffries John Tulev Tim Richards Sidney Dennison Kris Alexander Marcello Pavan
President Vice-President, Maintenance Committee Treasurer Privacy Officer Maintenance Committee Secretary
Site Manager:
Dominic Wong
Site Manager
Managing Agent:
Brian Carleton Wendy McKenzie
ColyVan Pacific ColyVan Pacific
Guests:
DebraBarker Shawn Cornell
Owner Owner
1. CALL TO ORDER The Council President Fern Jeffries called the meeting to order at 6:02 pm.
2. APPROVAL OF PREVIOUS MEETING MINUTES It was MOVED/SECONDED to approve Council minutes of October 28, 2010 CARRIED 3. FINANCIAL REPORT T. Richards in preparation for upcoming 2011 budgeting requested the Property Manager to provide several account ledgers for review. Approval of the financial Statements to October 2010 It was MOVED/SECONDED to approve the financial statements to September 2010. CARRIED Arrears Report - The current amount of arrears, excluding one major court-related account, is $17,648.36. There are 3 suites currently with a lien placed against their property and 1 suite is at the collections office. 202 – 5704 Balsam Street, Vancouver, BC Canada V6M 4B9 Telephone: (604) 683-8399 Fax: (604) 683-7399
The Europa – BCS 4071 Council Meeting – November 18, 2010
Page 2 of 3
Strata Council wants to remind owners to bring their accounts up to date to avoid incurring unnecessary legal charges.
4. REVIEW OF ONGOING ISSUES AND INITIATIVES Painting of the hallways The painting project is now complete, Wolfgang Commercial Painters have addressed the deficiencies and a final inspection is scheduled for Nov. 25th. Landscaping A quote of $2,800.00 + tax for the planter project of additional lava rock installation and relocation of plants was reviewed by Council. It was MOVED/SECONDED to proceed with the project. CARRIED In suite plumbing hoses Council is requesting a second quote on this project. DCC - Control System Control Solutions is preparing the finalized cost for a new control system, as well as costing for a maintenance contract and a financing option. Townhouse Roof An additional quote was presented which was substantially less than the original quote. Council MOVED/SECONDED to approve the $400.00 + tax Accurate Roofing quote to repair the flashing on the town house roof. CARRIED Private Property Signage The samples and quotes we not available in time for the meeting. By-Law Amendments Council discussed ideas for amendments to our bylaws. The property manager is requested to provide sample by-laws that limit the number of rental units allowed in Europa. Anyone with suggestions should provide input to Council directly or through Colyvan.
5.
NEW BUSINESS SGM The Special General Meeting to present a design concept and budget for the proposal to upgrade and renovate the building is scheduled for November 25, 2010. There was discussion regarding the owner's concerns and comments at the open house, which will be addressed at the SGM. Kentizen License Renewal Owners who live directly above Kentizen were canvassed and no problems were reported. Council agreed that the Council President would write a letter of support for Kentizen’s application to renew their Class 2 license application. MOVED/SECONDED CARRIED BFL Contract Renewal.
The Europa – BCS 4071 Council Meeting – November 18, 2010
Page 3 of 3
Council MOVED/SECONDED to approve the renewal contract for the building's garbage collection provider. CARRIED Overhead Door Contract Renewal Council MOVED/SECONDED to approve the renewal contract for the building's garage gate service provider. CARRIED Elevator Emergency Communication System A quote was reviewed to have the communication system inspected and serviced was MOVED/SECONDED to approve. CARRIED Junk Mail The Property Manager was directed to contact Canada Post to request that junk mail not be delivered to the building. Council feels this will aid in reducing waste and the messy appearance in the mail area, therefore it was MOVED/SECONDED to approve this action. CARRIED 6.
CORRESPONDENCE 1. A request from an owner to have the Strata Corporation pay for the repair of an in-suite defective heating zone valve was denied by Council on the basis that this is an owner's responsibility. 2. Three separate noise complaints were received for one unit. Council will take action against the offending owner and their tenants. 3. A tenant provided access to an individual who is shown on the security tapes to have stolen a bicycle from the 5th floor. Another resident of the 5th floor reported damage on their patio. Council will write to the owners of the suite reporting this nuisance behaviour on the part of the tenant and requesting that the owner take immediate action.
7.
ADJOURNMENT & NEXT MEETING
There being no further business, the meeting was adjourned at 8:02 pm.. The next Council meeting will be held on Thursday, January 27, 2011 at 6:00 PM. NOISE COMPLAINTS Please note all noise complaints should be reported to the Police and not the concierge or on-site security. ATTENTION These Minutes are in draft form until approved at the next Council Meeting. Please keep these minutes on file as a permanent legal record of your Strata Corporation's business. Replacement of either minutes or bylaws will be at the owner's expense and not the Strata Corporation's.
