Minutes LMS 4071
Minutes LMS 4071
MINUTES OF THE STRATA COUNCIL MEETING OF STRATA CORPORATION LMS 4071, THE EUROPA, HELD ON THURSDAY, JANUARY 27, 2011 AT 6:00 PM, IN THE MEETING ROOM, 63 KEEFER PLACE, VANCOUVER, BC In Attendance:
Fern Jeffries John Tulev Tim Richards Sidney Dennison Kris Alexander Marcello Pavan
President Vice-President, Maintenance Committee Treasurer Privacy Officer Maintenance Committee Secretary
Site Manager:
Dominic Wong
Site Manager
Managing Agent:
Wendy McKenzie
ColyVan Pacific
Guests:
Debra Barker
Owner
1. CALL TO ORDER The Council President Fern Jeffries called the meeting to order at 6:07 pm. 2. In Camera Jordan Kinghorn from Hammerberg, Altman, Beaton & Maglio L.L.P., counsel for the Frank Buck case attended the meeting 3. APPROVAL OF PREVIOUS MEETING MINUTES It was MOVED/SECONDED to approve Council minutes of November 18, 2011. CARRIED 4. FINANCIAL REPORT Approval of the financial Statements to December 31, 2010 It was MOVED/SECONDED to approve the financial statements to December 31, 2010. CARRIED
202 – 5704 Balsam Street, Vancouver, BC Canada V6M 4B9 Telephone: (604) 683-8399 Fax: (604) 683-7399
The Europa – BCS 4071 Council Meeting – January 27, 2011
Page 2 of 3
It was MOVED/SECONDED to approve a transfer of $20,000.00 from the CRF account to the operating account to cover the final invoice of the balcony railing project. CARRIED Arrears Report - The current amount of arrears, excluding the money we are attempting to recover from Frank Buck, is $18,458.27. There are 2 suites currently with a lien placed against their property and 1 suite is at the collections office. Strata Council wants to remind owners to bring their accounts up to date to avoid incurring legal charges. 5. REVIEW OF ONGOING ISSUES AND INITIATIVES Building Maintenance Council discussed and prioritized maintenance items to be addressed in the coming year. Focus is on health and safety priorities. The Property Manager will obtain quotes on the following items; -Carpet replacement on the 3rd, 5th, 27th floor and in the gym. -Media door repair, currently a code violation. -Replacement of damaged/ tables in media room and meeting room. The glass table in the lobby will be removed immediately as a health and safety issue. A number of parents of small children have pointed out the risks. In suite plumbing hoses A notice regarding the in-suite plumbing hose replacement has been posted for owners to sign up. A letter explaining the importance of this project in greater detail will be forwarded to owners. DCC - Control System A report and quote from Control Solutions was reviewed by Council. Quotes for financing the project will be obtained from Control Solutions as well as an additional quote from a financing company. Private Property Signage The signage will be installed in the coming week. 6.
NEW BUSINESS AGM The Annual General Meeting has been scheduled for March 24, 2011.The AGM agenda will be mailed to the owners the first week of March. MECHANICAL ISSUES Several issues regarding mechanical maintenance were discussed. The Property Manager will contact Milani Plumbing & Heating to request reports and fault analysis on the building's systems for further review.
Levitt Safety Contract Renewal Council MOVED/SECONDED to approve the renewal contract for the building's fire protection service/maintenance provider. CARRIED 7. CORRESPONDENCE 1. A second request from an owner to have the Strata Corporation pay for the repair of an insuite defective heating zone valve was denied by Council on the basis that this is an owner's responsibility.
The Europa – BCS 4071 Council Meeting – January 27, 2011
Page 3 of 3
2. An owner requested clarification on the move-in/out fees, which can be found in the Strata bylaws and rules. 3. A request was received to have the black gym mattresses replaced. Council thanks the owner for their input but has deemed the replacement of the mattresses not a priorityat this time. 8. ADJOURNMENT & NEXT MEETING
There being no further business, the meeting was adjourned at 7:56 pm.. The next Council meeting will be held on Thursday, February 24, 2011 at 6:00 pm. Please note that the Owner's Forum will be held between 5:30 and 6:00 pm instead of the usual time of 8:00 pm.
ATTENTION These Minutes are in draft form until approved at the next Council Meeting. Please keep these minutes on file as a permanent legal record of your Strata Corporation's business. Replacement of either minutes or bylaws will be at the owner's expense and not the Strata Corporation's.
MINUTES OF THE STRATA COUNCIL MEETING OF STRATA CORPORATION LMS 4071, THE EUROPA, HELD ON THURSDAY, JANUARY 27, 2011 AT 6:00 PM, IN THE MEETING ROOM, 63 KEEFER PLACE, VANCOUVER, BC In Attendance:
Fern Jeffries John Tulev Tim Richards Sidney Dennison Kris Alexander Marcello Pavan
President Vice-President, Maintenance Committee Treasurer Privacy Officer Maintenance Committee Secretary
Site Manager:
Dominic Wong
Site Manager
Managing Agent:
Wendy McKenzie
ColyVan Pacific
Guests:
Debra Barker
Owner
1. CALL TO ORDER The Council President Fern Jeffries called the meeting to order at 6:07 pm. 2. In Camera Jordan Kinghorn from Hammerberg, Altman, Beaton & Maglio L.L.P., counsel for the Frank Buck case attended the meeting 3. APPROVAL OF PREVIOUS MEETING MINUTES It was MOVED/SECONDED to approve Council minutes of November 18, 2011. CARRIED 4. FINANCIAL REPORT Approval of the financial Statements to December 31, 2010 It was MOVED/SECONDED to approve the financial statements to December 31, 2010. CARRIED
202 – 5704 Balsam Street, Vancouver, BC Canada V6M 4B9 Telephone: (604) 683-8399 Fax: (604) 683-7399
The Europa – BCS 4071 Council Meeting – January 27, 2011
Page 2 of 3
It was MOVED/SECONDED to approve a transfer of $20,000.00 from the CRF account to the operating account to cover the final invoice of the balcony railing project. CARRIED Arrears Report - The current amount of arrears, excluding the money we are attempting to recover from Frank Buck, is $18,458.27. There are 2 suites currently with a lien placed against their property and 1 suite is at the collections office. Strata Council wants to remind owners to bring their accounts up to date to avoid incurring legal charges. 5. REVIEW OF ONGOING ISSUES AND INITIATIVES Building Maintenance Council discussed and prioritized maintenance items to be addressed in the coming year. Focus is on health and safety priorities. The Property Manager will obtain quotes on the following items; -Carpet replacement on the 3rd, 5th, 27th floor and in the gym. -Media door repair, currently a code violation. -Replacement of damaged/ tables in media room and meeting room. The glass table in the lobby will be removed immediately as a health and safety issue. A number of parents of small children have pointed out the risks. In suite plumbing hoses A notice regarding the in-suite plumbing hose replacement has been posted for owners to sign up. A letter explaining the importance of this project in greater detail will be forwarded to owners. DCC - Control System A report and quote from Control Solutions was reviewed by Council. Quotes for financing the project will be obtained from Control Solutions as well as an additional quote from a financing company. Private Property Signage The signage will be installed in the coming week. 6.
NEW BUSINESS AGM The Annual General Meeting has been scheduled for March 24, 2011.The AGM agenda will be mailed to the owners the first week of March. MECHANICAL ISSUES Several issues regarding mechanical maintenance were discussed. The Property Manager will contact Milani Plumbing & Heating to request reports and fault analysis on the building's systems for further review.
Levitt Safety Contract Renewal Council MOVED/SECONDED to approve the renewal contract for the building's fire protection service/maintenance provider. CARRIED 7. CORRESPONDENCE 1. A second request from an owner to have the Strata Corporation pay for the repair of an insuite defective heating zone valve was denied by Council on the basis that this is an owner's responsibility.
The Europa – BCS 4071 Council Meeting – January 27, 2011
Page 3 of 3
2. An owner requested clarification on the move-in/out fees, which can be found in the Strata bylaws and rules. 3. A request was received to have the black gym mattresses replaced. Council thanks the owner for their input but has deemed the replacement of the mattresses not a priorityat this time. 8. ADJOURNMENT & NEXT MEETING
There being no further business, the meeting was adjourned at 7:56 pm.. The next Council meeting will be held on Thursday, February 24, 2011 at 6:00 pm. Please note that the Owner's Forum will be held between 5:30 and 6:00 pm instead of the usual time of 8:00 pm.
ATTENTION These Minutes are in draft form until approved at the next Council Meeting. Please keep these minutes on file as a permanent legal record of your Strata Corporation's business. Replacement of either minutes or bylaws will be at the owner's expense and not the Strata Corporation's.
