Minutes LMS 4071
Minutes LMS 4071
MINUTES OF THE STRATA COUNCIL MEETING OF STRATA CORPORATION LMS 4071, THE EUROPA, HELD ON THURSDAY, FEBRUARY 23, 2012 AT 6:00 PM, IN THE MEETING ROOM, 63 KEEFER PLACE, VANCOUVER, BC
In Attendance:
Fern Jeffries John Tulev Tim Richards Kris Alexander Mark Wirtz Marcello Pavan Sidney Dennison
President Vice-President, Maintenance Committee Treasurer Maintenance Committee Gardening Committee Secretary Privacy Officer
Regrets:
Dominic Wong
Site Manager
Managing Agent:
Wendy McKenzie
ColyVan Pacific
1. CALL TO ORDER The Council President Fern Jeffries called the meeting to order at 6:07 pm.
2. APPROVAL OF PREVIOUS MEETING MINUTES It was MOVED/SECONDED; to approve Council minutes of January 26, 2012. CARRIED
3. FINANCIAL REPORT Approval of the financial Statements to January 31, 2012 Confirmation regarding the year to date costs for the steam heat account will be reviewed before the January 31, 2012 financial statements are approved; therefore the approval of the financials will be deferred to the March 22, 2012 meeting. It was MOVED/SECONDED; to approve the transfer of $77,000.00 from the operating account to the contingency reserve fund in repayment of funds transferred in the 2011/2012 fiscal year. CARRIED
202 – 5704 Balsam Street, Vancouver, BC Canada V6M 4B9
The Europa – LMS 4071 Council Meeting February 23, 2012
Page 2 of 3
Arrears Report - The current amount of arrears, excluding the money we will recover from Frank Buck, is $19,635.89. A total of $922.25 remains to be collected from owners from the 2011 special levy to replenish the CRF. There are 3 suites currently with a lien placed against their property and there is 1 suite at the collections office. Strata Council wants to remind owners to bring their accounts up to date to avoid incurring legal charges. 4. REVIEW OF ONGOING ISSUES AND INITIATIVES Building refurbishing issues -Carpet replacement: The Property Manager will obtain a quote to install new carpet on up to four hallway floors. Council will review and assess available funds as to how many floors can be. Remediated within the existing budget. -glass wall: Quotes are being obtained on options and costs to up-date the wall.-Signs to townhouses: Options and quotes are being sought to repair or replace the townhouse signage. -front of building: The Property Manager will investigate the electrostatic painting process & costs to refinish the railings and garbage receptacle at the front of the building. 5TH floor maintenance A revised quote to pressure wash the townhouse units wood fences, gates, playground bench and paint the front doors was reviewed by Council. The revised quote included replacement of front door weather stripping and anchor replacement on three fence units. Further quotes will be obtained to ensure best pricing. It was MOVED/SECONDED; to proceed with the revised quote for the pressure washing and painting of the townhouse units wood fences, gates, front doors and playground bench. CARRIED Europa website Council is reviewing the new website for content accuracy; once approved the website will be available to owners. 5.
NEW BUSINESS Pool Safety Report The Pool Regulations section of the Public Health Act requires that a Pool Safety Plan be developed for each commercial establishment with a pool, whirlpool or spa must be completed. Strata buildings are included in this designation. Council MOVED/SECONDED; to engage West Coast Pool Service to complete an inspection of the site and prepare the 67 page Pool Safety Plan at a cost of $450.00. CARRIED Fitness equipment
Council reviewed a quotation for repairs to several pieces of fitness equipment. The treadmill requires a new drive motor at the cost of $1,150.00. The Property Manager will investigate the cost to purchase a new treadmill as opposed to repairing the existing. It was MOVED/SECONDED; to proceed with small repairs to the strength and elliptical units. CARRIED
The Europa – LMS 4071 Council Meeting – February 23, 2012
Page 3 of 3
Composting The idea of implementing composting in an attempt to defray increasing waste removal costs was discussed. Council agreed that the likely infestation of vermin and the cost to address would not offset any savings. Bylaw infraction It was brought to Council’s attention that a resident was witnessed in the elevator with her dog off-leash. This resident has been warned by site personnel in the past; therefore it was MOVED/SECONDED; to issue a bylaw infraction fine. CARRIED 6. CORRESPONDENCE 1. Council reviewed a renovation request and MOVED/SECONDED; to approve. CARRIED 2. An owner submitted pictures showing r the unsightly mess t leave on a neighbouring Juliet balcony. Council will continue to explore possible solutions. However, all owners are reminded that cleaning the balconies is the responsibility of individual owners. The Site Manager will conduct inspections as required to ensure that this is being done in a responsible manner. 7. ADJOURNMENT & NEXT MEETING
There being no further business, the meeting was adjourned at 7:55 pm. The next Council meeting will be held on Thursday, March 22, 2012 at 6:00 pm.
IMPORTANT NOTICE Effective immediately owners will have to register to access the new Europa website @ www.theeuropa.com. Once in the website you will be prompted to register to access strata council meeting minutes, forms, building announcements, etc.
ATTENTION These Minutes are in draft form until approved at the next Council Meeting. Please keep these minutes on file as a permanent legal record of your Strata Corporation's business. Replacement of either minutes or bylaws will be at the owner's expense and not the Strata Corporation's.
MINUTES OF THE STRATA COUNCIL MEETING OF STRATA CORPORATION LMS 4071, THE EUROPA, HELD ON THURSDAY, FEBRUARY 23, 2012 AT 6:00 PM, IN THE MEETING ROOM, 63 KEEFER PLACE, VANCOUVER, BC
In Attendance:
Fern Jeffries John Tulev Tim Richards Kris Alexander Mark Wirtz Marcello Pavan Sidney Dennison
President Vice-President, Maintenance Committee Treasurer Maintenance Committee Gardening Committee Secretary Privacy Officer
Regrets:
Dominic Wong
Site Manager
Managing Agent:
Wendy McKenzie
ColyVan Pacific
1. CALL TO ORDER The Council President Fern Jeffries called the meeting to order at 6:07 pm.
2. APPROVAL OF PREVIOUS MEETING MINUTES It was MOVED/SECONDED; to approve Council minutes of January 26, 2012. CARRIED
3. FINANCIAL REPORT Approval of the financial Statements to January 31, 2012 Confirmation regarding the year to date costs for the steam heat account will be reviewed before the January 31, 2012 financial statements are approved; therefore the approval of the financials will be deferred to the March 22, 2012 meeting. It was MOVED/SECONDED; to approve the transfer of $77,000.00 from the operating account to the contingency reserve fund in repayment of funds transferred in the 2011/2012 fiscal year. CARRIED
202 – 5704 Balsam Street, Vancouver, BC Canada V6M 4B9
The Europa – LMS 4071 Council Meeting February 23, 2012
Page 2 of 3
Arrears Report - The current amount of arrears, excluding the money we will recover from Frank Buck, is $19,635.89. A total of $922.25 remains to be collected from owners from the 2011 special levy to replenish the CRF. There are 3 suites currently with a lien placed against their property and there is 1 suite at the collections office. Strata Council wants to remind owners to bring their accounts up to date to avoid incurring legal charges. 4. REVIEW OF ONGOING ISSUES AND INITIATIVES Building refurbishing issues -Carpet replacement: The Property Manager will obtain a quote to install new carpet on up to four hallway floors. Council will review and assess available funds as to how many floors can be. Remediated within the existing budget. -glass wall: Quotes are being obtained on options and costs to up-date the wall.-Signs to townhouses: Options and quotes are being sought to repair or replace the townhouse signage. -front of building: The Property Manager will investigate the electrostatic painting process & costs to refinish the railings and garbage receptacle at the front of the building. 5TH floor maintenance A revised quote to pressure wash the townhouse units wood fences, gates, playground bench and paint the front doors was reviewed by Council. The revised quote included replacement of front door weather stripping and anchor replacement on three fence units. Further quotes will be obtained to ensure best pricing. It was MOVED/SECONDED; to proceed with the revised quote for the pressure washing and painting of the townhouse units wood fences, gates, front doors and playground bench. CARRIED Europa website Council is reviewing the new website for content accuracy; once approved the website will be available to owners. 5.
NEW BUSINESS Pool Safety Report The Pool Regulations section of the Public Health Act requires that a Pool Safety Plan be developed for each commercial establishment with a pool, whirlpool or spa must be completed. Strata buildings are included in this designation. Council MOVED/SECONDED; to engage West Coast Pool Service to complete an inspection of the site and prepare the 67 page Pool Safety Plan at a cost of $450.00. CARRIED Fitness equipment
Council reviewed a quotation for repairs to several pieces of fitness equipment. The treadmill requires a new drive motor at the cost of $1,150.00. The Property Manager will investigate the cost to purchase a new treadmill as opposed to repairing the existing. It was MOVED/SECONDED; to proceed with small repairs to the strength and elliptical units. CARRIED
The Europa – LMS 4071 Council Meeting – February 23, 2012
Page 3 of 3
Composting The idea of implementing composting in an attempt to defray increasing waste removal costs was discussed. Council agreed that the likely infestation of vermin and the cost to address would not offset any savings. Bylaw infraction It was brought to Council’s attention that a resident was witnessed in the elevator with her dog off-leash. This resident has been warned by site personnel in the past; therefore it was MOVED/SECONDED; to issue a bylaw infraction fine. CARRIED 6. CORRESPONDENCE 1. Council reviewed a renovation request and MOVED/SECONDED; to approve. CARRIED 2. An owner submitted pictures showing r the unsightly mess t leave on a neighbouring Juliet balcony. Council will continue to explore possible solutions. However, all owners are reminded that cleaning the balconies is the responsibility of individual owners. The Site Manager will conduct inspections as required to ensure that this is being done in a responsible manner. 7. ADJOURNMENT & NEXT MEETING
There being no further business, the meeting was adjourned at 7:55 pm. The next Council meeting will be held on Thursday, March 22, 2012 at 6:00 pm.
IMPORTANT NOTICE Effective immediately owners will have to register to access the new Europa website @ www.theeuropa.com. Once in the website you will be prompted to register to access strata council meeting minutes, forms, building announcements, etc.
ATTENTION These Minutes are in draft form until approved at the next Council Meeting. Please keep these minutes on file as a permanent legal record of your Strata Corporation's business. Replacement of either minutes or bylaws will be at the owner's expense and not the Strata Corporation's.
